## **Dunstable Foodbank**
Trustee’s Report and Annual accounts covering the period 1[st] September 2023 to 31[st] August 2024 Registered charity number 1198625
|Objects & Purpose of Charity
Page 2|
|---|
|Legal & Administration Details
Page 3|
|Trust Policies & Procedures
Page 4|
|Trustee Responsibilities
Page 5|
|Trustee Report
Page 6|
|Financial Statement
Page 7|
|Trustee Approval
Page 8|
## **Objects & Purpose of Charity**
The objects of the Charity as stated in the Declaration of Trust are:
"To relieve persons in Dunstable and the surrounding areas who are in conditions of need, hardship, or distress (beneficiaries) in such ways as the Trustees from time-to-time think fit."
"In furthermore of the first object, to supply boxes to beneficiaries, either directly or through agency partners approved by the Trustees, such boxes to contain tinned and dried foods to ensure a healthy, balanced and nutritious diet for up to three days."
"To do any other thing consistent with the primary purpose of the Charity, including
(but not limited to) the provision of counselling or other advisory services."
## **Legal & Administration Details**
The Charity was registered with the Charity Commission on 17th August 2012. The Charity became fully operational in September 2012.
## Trustees:
## **Mr. Stuart Douglas**
4 Norcott Close Dunstable Beds LU5 4AH Chair
## **Mr. Dudley Peacham**
23 Park Street Dunstable Beds LU6 1NL Treasurer
**Rev. Ricky Turner** 83 Half Moon Lane Dunstable Beds LU5 4AE
**Mr. David Butler** 77b High Street South Dunstable Beds LU6 3SF
**Mr. Michael Simms** 74 Saywell Road Luton Beds LU2 0QG
Bankers:
HSBC Bank, 63 George Street, LUI 2AR
## **Trust Policies & Procedures**
## Reserves Policy:
## **Dunstable Foodbank will**
- Maintain reserves in the General Fund at the level of at least 6 months General Fund expenditure.
- Also maintain 6 months anticipated expenditure for a van rental.
The reserves will be used at the discretion of the Trustees, to be agreed and minuted at a Trustees meeting.
The level of the reserves will be reviewed annually and minuted at a Trustees meeting.
## Financial Control Policy:
The Trustees have considered the operational, financial, and strategic risks faced by the Charity. They have formulated a policy that they believe allows them to control the financial affairs of the charity in line with Charity Commission recommendations.
## Risk Assessment:
The Trustees have considered the operational, financial, and strategic risks faced by the Charity. Management information is available to the Trustees to enable them to regularly monitor these risks and take appropriate mitigation measures. Public/Product Liability and Employer's Liability insurances are in place.
## Staff Disciplinary and Grievance Procedure:
The Trust has no formal written staff disciplinary and grievance procedure in place.
## Child Protection:
The Trust has adopted and adheres to the Child Protection Policies of the Trussell Trust.
## Data Protection:
The Trust is registered with the Information Commissioner under the Data Protection Act 1998. Registration number: ZA119722
## **Trustee Responsibilities**
The Trustees are required to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the Charity and of its income for that period. In preparing these financial statements, the Trustees are required to:
- select suitable accounting policies and then apply them consistently.
- make judgements and estimates that are reasonable and prudent.
- prepare the financial statements on the 'going concern' basis unless it is inappropriate to presume
- that the Charity will continue.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the financial statements comply with the Charities Act 1993. They are also responsible for safeguarding the assets of the Charity and **hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.**
## **Trustee Report**
Dunstable Food Bank started operating fully as a CIO on the 1[st] September 2022.
The old CUA continued as there were a few donations still being channelled into the old bank account.
During the financial year 1st Sep 2024 to 31st Aug 2025, the bank account will be closed and the charity officially closed with the Charity Commission.
## **Financial Statement**
RECEIPTS AND PAYMENTS
|2023/24 2022/23|2023/24 2022/23|2023/24 2022/23|2023/24 2022/23|2023/24 2022/23|
|---|---|---|---|---|
|**Income **
Unrestricted||Restricted|Total|Total|
|£
£
£||||£|
|Donations from churches
160
-
160||||8,675|
|Donations from individuals
5,042
-
5,042||||31,321|
|HMRC Gift Aid
-
-
-||||-|
|Other Donations
850
-
850||||21,911|
|Local Authority/Other Grants
-
-
-||||16,832|
|Trussell Trust income
-
-
-||||30,257|
|Credit Interest
-
-
-||||255|
|**Total Receipts:**
**6,052**
**-**
**6,052**||||**108,801**|
|**Expenditure**|||||
|Fixed Asset purchases
-
-
-||||749|
|Warehouse costs
-
-
-||||21,492|
|Vehicle Running expenses
-
-
-||||4,504|
|Stock purchased/Fresh Food
-
-
-||||1,397|
|Administration support
-
-
-||||38,429|
|CAB support
-
-
-||||23,113|
|Telephone, Postage and Internet
-
-
-||||916|
|Donations
-
-
-||||3,000|
|Insurances
-
-
-||||998|
|"Short Life" equipment
-
-
-||||5,647|
|Miscellaneous/other
60
60||||2,085|
|Printing
-
-
-||||917|
|**Total Payments:**
**60**
**-**
**60**||||**131,305**|
|**Net**
**5,992**
**-**
**5,992**||||**22,504**|
|**Opening Balance 1st September 2023**
**120,906**|||||
|**Income**
**6,052**|||||
|**Expenditure**
**(60)**|||||
|**Transfers out to CIO**
**(122,661)**|||||
|**Closing Balance 31st August 2024**
**4,237**|||||
We approve these accounts and confirm that they have made available all relevant records and information for their preparation
On behalf of the Trustees
**___________________________________ ___________________________________** Signature Signature **___________________________________ ___________________________________** Name Name **___________________________________ ___________________________________** Date Date