**Trustees' Annual Report for the Period From** Period start date **T** Period end date 1 April 2022 **o** 31 March 2023 ## Reference and administration details **Charity name** Pothi Seva **Other names charity is known by Registered charity number (if any)** 1198623 **Charity's principal address** Gurdwara Sri Guru Singh Sabha Guru Nanak Road Southall, Middlesex, UK **Postcode** UB2 4NP ## **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled to**
**appoint trustee (if any)**| |---|---|---|---|---| |1|Jasdip Singh
Dhillon|Chair and research
lead|n/a|Original Trustee| |2|Sukhraj Singh
Dosanjh|Scholarship team and
chief volunteer|n/a|Original Trustee| |3|Pavandip Singh
Dhillon|Treasurer and
regulation|n/a|Original Trustee| |4|Amanpreet Singh
Kahlon|Strategic adviser|n/a|Original Trustee| |5|Elissa Kaur Dhillon|Research Assistant|n/a|Original Trustee| |6|Jivanpal Singh
Bansal|Gurbani specialist|n/a|Original Trustee| |7|Mandeep Singh
Kalsi|Artist and font
specialist|n/a|Original Trustee| |8|Jaswinder Kaur
Bhachu|Scholarship team and
chief volunteer|n/a|Original Trustee| |9|Mandave Singh|Strategic adviser|n/a|Original Trustee| |10||||| |11||||| |12||||| |13||||| |14||||| |15||||| |16||||| |17||||| |18||||| |19||||| **September 2023** **TAR** 1 20 **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Section B Structure, governance and management Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Appointment Trustee selection methods (eg. appointed by, elected by) **Additional governance issues (Optional information)** In the UK, Pothi Seva operates within the premises of an additional and You **may choose** to include separate registered charity in Southall (Gurdwara Sri Guru Singh Sabha, additional information, where Southall). Pothi Seva also has a branch overseas in India, which relevant, about: operates within the premises of Gurdwara Sahib, Sector 23D, ●policies and procedures Chandigarh, 160023. adopted for the induction and training of trustees; Both branches of Pothi Seva are contingent on the existence of their ●the charity’s organisational working relationships with the respective Gurdwaras. These alliances are structure and any wider also conditional on ongoing support and assistance from the Gurdwaras network with which the which are formalised by an agreement written contracts with the charity works; committees. ●relationship with any related Pothi Seva is regularly involved in key discussions and dialogue with parties; prominent Sikh institutions in Panjab, especially those which have a ●trustees’ consideration of significant influence on policy matters, particularly those which run major risks and the system parallel to the charity’s objectives. Such institutions include the SGPC and procedures to manage (Shiromani Gurdwara Parbandhak Committee), an organisation them. responsible for the management of Sikh Gurdwaras; the Darbar Sahib, Amritsar (the most sacred shrine for Sikhs); and various Sikh religious places of worship within the Himachal Pradesh and Chandigarh regions. Aside from managing various security, financial and religious aspects for the majority of Gurdwaras, the SGPC are custodians of rare **September 2023** **TAR** 2 archaeological and sacred artifacts, historical weapons and armoury, also possessing a treasured collection of historical writings, books and garments of the Sikh Gurus. |**Section C**
**Objectives and activities**|**Section C**
**Objectives and activities**| |---|---| |**Summary of the objects of the**
**charity set out in its governing**
**document**
**Summary of the main activities**
**undertaken for the public**
**benefit in relation to these**
**objects (include within this**
**section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public benefit)**|| ||The fundamental and prime objective of the CIO is to focus on the
repairing of sacred and historic hand-written Sikh scriptures and texts
(sometimes centuries old), and, to the restoration of more recent sacred
religious manuscripts. The aim is to complete projects efficiently and
effectively without compromising on the restoration and repair ethic.
The work Pothi Seva accomplishes each week produces further
development of education and practice in the field of conservation,
restoration and preservation of sacred Sikh manuscripts and heritage of
historic merit. Another important function of the charity is that the work it
encompasses is highly important to the Sikh community and the wider
public in that it provides an unique insight into the historical traditions of
sacred Sikh writings, font styles and ancient heritage - areas which have
not been explored in the past.| ||1.
Repairing Gurmukhi Pothis (printed and manuscript books)
containing religious scriptures by using:
a.
established conventional materials,
b.
utilising techniques and methods in line with the Sikh
tradition,
c.
the application of scientific grounded conservation
techniques.
The project is open for volunteer work and for visitors every Saturday from
10:00am to 4:00pm at Gurdwara Singh Sabha Southall, Guru Nanak
Road, Southall, UB2 4NP. The sessions are attended by at least two
trustees.
2.
Regular weekly training programme and ongoing guidance for
volunteers to ensure correct techniques are carried out to perform
the above objectives.
Volunteers also engage in training external individuals and
organisations seeking advice and knowledge in conservation and
restoration.
3.
Ongoing research of traditional methods in bookbinding, paper
repair and conservation.
4.
Administration and assessment of scholarship applications
submitted by candidates applying for funding/fees for further
education in the research and training of book and manuscript
conservation.
5.
Specific and tailored advice to Gurdwaras and individuals on the
preservation of books and manuscripts
6.
Systematic recording and archiving of all projects in hand
including a thorough documenting system and cataloguing of| **September 2023** **TAR** 3 completed projects, , including before and after photographs, a total tally of the hours apportioned to each project, etc. 7. Embarking on recording various short documentaries detailing significant and major projects. 8. Recirculation of repaired and undamaged Gurmukhi Pothis and texts within the wider Sikh community. 9. Regular support and training to the Pothi Seva team in India (led by Surjit Singh ) to expand its services and objectives, as in line with Pothi Seva UK. ## **Additional details of objectives and activities (Optional information)** N/A You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **September 2023** **TAR** 4 Achievements and performance ## Section D |**Summary of the main**
**achievements of the charity**
**during the year**
Uni|2023 has been an extremely important and successful year for Pothi
Seva. This year has seen our activities spread and broaden in scope and
geographic coverage.
A new Pothi Seva branch was established overseas in Chandigarh, India.
This new branch has created a very positive and encouraging response
from the public and institutions, starting off very well. It is developing and
evolving each day. Pothi Seva, India was honoured to participate in an
important project involving the binding of a religious scripture which
formed part of our first documentary.
Within the last financial year, Pothi Seva has completed the following
number of projects:
●
Pothi Seva, Southall, UK, = 10
●
Pothi Seva, Chandigarh, India = 3
This year’s completed projects include a wide variety of Pothi Sahibs
ranging from part/full rebindings of historic manuscripts, to the repairing
of more modern or recently printed Pothi Sahibs, which after restoration
are being used to a greater extent. The team of sevadars (volunteers) in
Southall is consistent and stable, and it is gradually growing. The
overseas team in Chandigarh, India is beginning to establish a regular
core team in addition to its three main sevadars. This team is led by Surjit
Singh, a conservator. The team has initiated an application to register
Pothi Seva as a charitable trust in India.
In addition to the core work of conservation projects this year, Pothi Seva
broadened its marketing scope and released its first full-length
documentary of a major project conducted in India. The documentary
focused on its journey and Pothi Seva’s function in bringingthe project
together. The documentary titled ‘From Likhaee to Parkash’ has to date
(September 2023) received over 8.4k views and has helped to generate
a huge sense of acknowledgement and appreciation about the complex
issues of binding a handwritten Sri Guru Granth Sahib. This has
generated immense interest and support and as a result has attracted an
increase in donations to the charity which has helped to improve Pothi
Seva’s financial platform. Producing such significant documentaries is an
area we aim to build upon and develop from now on.
This year, the Baba Shaam Singh Scholarship was awarded to two
applicants. Both recipients are in the process of submitting their
respective articles for the blog on our website. One of the recipients,
Priya Kapoor, will focus her article on her experience and knowledge
from her visit to the Society of Bookbinders Conference in Bath, UK. The
second recipient, Keerat Kaur Garcha, will review and summarise her
work at the ‘Film Preservation and Restoration Workshop' at Chhatrapati
Shivaji Maharaj Vastu Sangrahalya', Mumbai.
To date our overall membership list has over 100 members from all over
the world from diverse nationalities, various professions and with varying
degrees of interest and levels of knowledge.
We have a newsletter which is quarterly published and provided to all our
members, giving updates on activities, a basic account summary and a
blog on completed projects.|| |---|---|---| ● Pothi Seva, Chandigarh, India = 3 This year’s completed projects include a wide variety of Pothi Sahibs ranging from part/full rebindings of historic manuscripts, to the repairing of more modern or recently printed Pothi Sahibs, which after restoration are being used to a greater extent. The team of sevadars (volunteers) in Southall is consistent and stable, and it is gradually growing. The overseas team in Chandigarh, India is beginning to establish a regular core team in addition to its three main sevadars. This team is led by Surjit Singh, a conservator. The team has initiated an application to register Pothi Seva as a charitable trust in India. In addition to the core work of conservation projects this year, Pothi Seva broadened its marketing scope and released its first full-length documentary of a major project conducted in India. The documentary focused on its journey and Pothi Seva’s function in bringingthe project together. The documentary titled ‘From Likhaee to Parkash’ has to date (September 2023) received over 8.4k views and has helped to generate a huge sense of acknowledgement and appreciation about the complex issues of binding a handwritten Sri Guru Granth Sahib. This has generated immense interest and support and as a result has attracted an increase in donations to the charity which has helped to improve Pothi Seva’s financial platform. Producing such significant documentaries is an area we aim to build upon and develop from now on. This year, the Baba Shaam Singh Scholarship was awarded to two applicants. Both recipients are in the process of submitting their respective articles for the blog on our website. One of the recipients, Priya Kapoor, will focus her article on her experience and knowledge from her visit to the Society of Bookbinders Conference in Bath, UK. The second recipient, Keerat Kaur Garcha, will review and summarise her work at the ‘Film Preservation and Restoration Workshop' at Chhatrapati Shivaji Maharaj Vastu Sangrahalya', Mumbai. To date our overall membership list has over 100 members from all over the world from diverse nationalities, various professions and with varying degrees of interest and levels of knowledge. We have a newsletter which is quarterly published and provided to all our members, giving updates on activities, a basic account summary and a blog on completed projects. **September 2023** **TAR** 5 Section D Achievements and performance **Section E Financial review** The charity ensures it has sufficient cash reserves to meet ongoing **Brief statement of the** expenditure requirements and payment of contractors performing **charity’s policy on reserves** functions in India. **Details of any funds materially** Not applicable. **in deficit Further financial review details (Optional information)** The sole source of funding was from donations by members and You **may choose** to include non-members and Gift Aid tax relief claimed on those donations from additional information, where HMRC where Gift Aid declarations were made. Gift Aid constituted. relevant about: ● the charity’s principal The donations support the monthly payment towards the operation costs sources of funds (including including equipment and supplies, IT and telephone costs and the any fundraising); payment of contractors in India and UK, which was the largest cost (78% ● how expenditure has of total costs). supported the key objectives of the charity; The donations also supported the payment of scholarships (8% of costs). The donations also supported the payment of scholarships (8% of costs). - investment policy and objectives including any ethical investment policy adopted. The charity does not invest funds, but this is being considered by the trustees as income exceeded expenditure this year meaning that the charity has reserves of circa £16,400. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s)** Jasdip Singh Dhillon Pavandip Singh Dhillon **September 2023** **TAR** 6 **Position (eg Secretary, Chair, etc)** Chair Treasurer **Date** **September 2023** **TAR** 7 **CC16a** **Charity Name Pothi Seva** ## **Receipts and payments accounts** **No (if any) 1198623** ||**For**|**the period from**|Period start date
1-Apr-22|**To**|Period end date
31-Mar-23|| |---|---|---|---|---|---|---| ## **Section A Receipts and payments** |||**Unrestricted funds**|||**Restricted funds**|**Restricted funds**|||**Endowment**
**funds**|||**Total funds**|||**Last year**|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||**to the nearest £**||||**to the nearest £**|||**to the nearest £**|||**to the nearest £**|||**to the nearest £**|| |**A1 Receipts**||||||||||||||||| |Donations|**-**||**11,789-**||**-**|**--**||**-**|**--**||**-**|**11,789-**||**-**|**7,368-**|| |Gift Aid|**-**||**293-**||**-**|**--**||**-**|**--**||**-**|**293-**||**-**|**1,075-**|| ||**-**||**--**||**-**|**--**||**-**|**--**||**-**|**--**||**-**|**--**|| ||**-**||**--**||**-**|**--**||**-**|**--**||**-**|**--**||**-**|**--**|| ||**-**||**--**||**-**|**--**||**-**|**--**||**-**|**--**||**-**|**--**|| ||**-**||**--**||**-**|**--**||**-**|**--**||**-**|**--**||**-**|**--**|| ||**-**||**--**||**-**|**--**||**-**|**--**||**-**|**--**||**-**|**--**|| ||**-**||**--**||**-**|**--**||**-**|**--**||**-**|**--**||**-**|**--**|| |**_Sub total_**_(Gross income for AR)_|**-**||**12,082-**||**-**|**--**||**-**|**--**||**-**|**12,082-**||**-**|**8,443-**|| |**A1 Receipts**|||||||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Donations|||**-**|**11,789-**|||**-**|**--**|||**-**|**--**|||**-**|**11,789-**|||**-**|**7,368-**|| |Gift Aid|||**-**|**293-**|||**-**|**--**|||**-**|**--**|||**-**|**293-**|||**-**|**1,075-**|| ||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|| ||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|| ||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|| ||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|| ||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|| ||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|| |**_Sub total_**_(Gross income for AR)_|||**-**|**12,082-**|||**-**|**--**|||**-**|**--**|||**-**|**12,082-**|||**-**|**8,443-**|| ||||||||||||||||||||||| |**A2 Asset and investment sales,**|||||||||||||||||||||| |**(see table).**|||||||||||||||||||||| ||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||||| ||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|| ||**_Sub total_**||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|| ||||||||||||||||||||||| ||**_Total receipts_ **||**-**|**12,082-**|||**-**|**--**|||**-**|**--**|||**-**|**12,082-**|||**-**|**8,443-**|| |**A3 Payments**|||||||||||||||||||||| |Computer & IT|||**-**|**301-**|**4% **||**-**|**--**|||**-**|**--**|||**-**|**301-**|||**-**|**229-**|| |Telephone|||**-**|**86-**|**1% **||**-**|**--**|||**-**|**--**|||**-**|**86-**|||**-**|**66-**|| |Scholarships|||**-**|**688-**|**8% **||**-**|**--**|||**-**|**--**|||**-**|**688-**|||**-**|**--**|| |Supplies|||**-**|**509-**|**6% **||**-**|**--**|||**-**|**--**|||**-**|**509-**|||**-**|**4,571-**|| |Equipment|||**-**|**304-**|**4% **||**-**|**--**|||**-**|**--**|||**-**|**304-**|||**-**|**803-**|| |Contractors|||**-**|**6,675-**|**78% **||**-**|**--**|||**-**|**--**|||**-**|**6,675-**|||**-**|**1,443-**|| |Subscriptions|||**-**|**--**|**0% **||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|| ||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|| ||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|| ||**_Sub total_ **||**-**|**8,562-**|||**-**|**--**|||**-**|**--**|||**-**|**8,562-**|||**-**|**7,112-**|| ||||||||||||||||||||||| |**A4 Asset and investment**|||||||||||||||||||||| |**purchases, (see table)**|||||||||||||||||||||| |**Samsung Tablet A8**|||**-**|**250-**|||**-**|**--**|||**-**|**--**|||**-**|**250-**|||||| ||||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||||| ||**_Sub total_ **||**-**|**250-**|||**-**|**--**|||**-**|**--**|||**-**|**250-**|||||| ||||||||||||||||||||||| ||**_Total payments_ **||**-**|**8,812-**|||**-**|**--**|||**-**|**--**|||**-**|**8,812-**|||**-**|**7,112-**|| ||||||||||||||||||||||| |**_Net of receipts/(payments)_ **|||**-**|**3,270-**|||**-**|**--**|||**-**|**--**|||**-**|**3,270-**|||**-**|**1,331-**|| |**A5 Transfers between funds**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|||**-**|**--**|| |**A6 Cash funds last**|**year end**||**-**|**13,148-**|||**-**|**--**|||**-**|**--**|||**-**|**13,148-**|||**-**|**--**|| |**_Cash funds this year end_ **|||**-**|**16,417-**|||**-**|**--**|||**-**|**--**|||**-**|**16,417-**|||**-**|**1,331-**|| ||||||||||||||||||||||| ## **Section B Statement of assets and liabilities at the end of the period** ||||||||**Unrestricted**|||**Restricted funds**|**Restricted funds**||||**Endowment**|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||**Categories**|**Details**|||||**funds**
**to nearest £**||||**to nearest £**||||**funds**
**to nearest £**|| |**B1**|**Cash funds**|Co-operative Bank||||**-**|**16,417-**|||**-**|**--**|||**-**|**--**|| |||||||**-**|**--**|||**-**|**--**|||**-**|**--**|| |||||||**-**|**--**|||**-**|**--**|||**-**|**--**|| ||||**_Total cash funds_**|||**-**|**16,417-**|||**-**|**--**|||**-**|**--**|| ||||(agree balances with receipts and payments account(s))|||OK||||OK||||OK||| ||||||||**Unrestricted**|||**Restricted funds**|||||**Endowment**|| |||**Details**|||||**funds**
**to nearest £**||||**to nearest £**||||**funds**
**to nearest £**|| |**B2**|**Other monetary assets**|||||**-**|**--**|||**-**|**--**|||**-**|**--**|| |||||||**-**|**--**|||**-**|**--**|||**-**|**--**|| |||||||**-**|**--**|||**-**|**--**|||**-**|**--**|| |||||||**-**|**--**|||**-**|**--**|||**-**|**--**|| |||||||**-**|**--**|||**-**|**--**|||**-**|**--**|| |||||||**-**|**--**|||**-**|**--**|||**-**|**--**|| |||**Details**||||**Fund to which asset**
**belongs**|||||**Cost (optional)**||||**Current value**
**(optional)**|| CCXX R1 accounts (SS) 10/7/2023 1 |**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
Signed by one or two trustees on behalf of
all the trustees|||| |---|---|---|---| ||||| ||||| ||||| ||||| ||**Details**||| ||Samsung Galaxy A8
Memory Card 128 GB
Case
_Chemical cabinet (Abis UK)_
_Work Tables (X2)_
_Tools_
_Brushes_
_Mini iron_
_Sharpening equipment_
_Storage drawers_
_SD card_
_LED light pad_
_Electric heated pad_
_Hanging brush holder_
_Adaptor for exhibition case lights_
_Sanding block_
_Tin for tools_
_Mini jack stand_
_Surface pen for tablet_
_Suction table_
_Wet and dry vaccuum_
_Flammable liquid storage cabinet_
_Lead weights_
_Camera ceiling mount_
_Photography lights_||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||**Details**||| ||||| ||||| ||||| ||||| ||||| CCXX R2 accounts (SS) 10/7/2023 2