2023-12-31-accounts - Orchard House School Educational Trust

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees’ Annual Report for the period

From 1 January 2023 (Period start date) To 31 December 2023 (Period end date)

Charity name: ORCHARD HOUSE SCHOOL EDUCATIONAL TRUST

Charity registration number: 1198567

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	(a) To advance the charitable education of pupils at Orchard House School of 16 Newton Grove London W4 1LB in such manner as the trustees shall think fit so long as the same shall be charitable and in particular through the award of bursaries, scholarships, exhibitions, prizes and grants to such pupils, and by making such payments as they shall in their absolute discretion determine for the development of the said school, its grounds and buildings (including the provision of recreational areas and facilities), for the purchase of books (or any other educational publications) and equipment (including musical instruments) for the said school, and by funding specialist teaching posts at the said school. (b) To support such charity or charities or for such charitable purposes as the trustees shall from time to time in their absolute discretion determine.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The charity has raised funds through donations, mainly from parents at Orchard House School and the owner of the school, Dukes Education, and used those donations to fund means-tested bursaries for children at Orchard House School.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	In planning our activities, the trustees have given careful consideration to the Charity Commission’s guidance on public benefit, and in particular to its supplementary public benefit guidance on advancing education.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The charity continued to fund the fees of pupils at Orchard House School, giving the pupil access to educational facilities which that pupil would not otherwise have been able to access, and providing a variety of opportunities for that pupil’s development. One bursary student completed their time at Orchard House School, going on to secure a full bursary at their future secondary school. Recruitment for a new bursary student took place during the year, with an offer made to a student, who commenced at the school in Year 3 in September 2023. The charity appointed a new Chair, following the resignation of the previous Chair, providing it with new leadership and greater continuity going forward. The charity has continued to forge relationships with the leadership team at Orchard House School, the Orchard House School Parents Association and the ownership group of Orchard House School, Dukes Education.

You may choose to include further statements where relevant about:

Additional information (optional)

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	There were net incoming resources of £119,290.22 during the period, resulting in a healthy end-of-year net asset figure of £163,734.22.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The trustees review the finances of the Trust at each meeting and have regard to the available cash reserves and likely future income in deciding the ability to grant scholarships. The guiding principle is to hold a minimum of two terms’ fees per scholar on reserve. At present, our excess over this amount is not a concern.
Amount of reserves held	Para 1.22	£163,734.22
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	School based fundraising and parental donations are the principal source of funds.
Investment policy and objectives including any social investment policy adopted	Para 1.46	Not applicable.
A description of the principal risks facing the charity	Para 1.46	(a) Identifying suitable candidates for scholarships. (b) Fundraising to ensure sufficient resources to support scholarships granted.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Trust Deed
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Trust
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are interviewed upon application. Candidates’ skills sets and biographies are circulated to all trustees, and the board then votes on appointments.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	All trustees receive copies of relevant Trust documents and financial statements. New trustees have access to existing trustees in the event of any queries.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The trustees split the roles of fundraising, marketing and scholar liaison between them. The Chair typically liaises with the school heads and owners and there is a Treasurer to deal with finances.
Relationship with any related parties	Para 1.51	The owner, Dukes Education, discounts the school fees of the scholar by 50% per financial year.
Other

Reference and Administrative details

Charity name	Orchard House School Educational Trust
Other name the charity uses
Registered charity number	1198567
Charity’s principal address	16 Newton Grove London W4 1LB

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Ekaterina Barclay	Trustee	01.01.23 – 02.07.23
KimberlyGroat	Trustee
Alicia Heeneman- Wong	Trustee
ChipHorne	Trustee / Chair	Chair from 02.07.23
Petra Howard- Wuerz	Chair	01.01.23 – 02.07.23
Pia Maynard	Trustee	01.01.23 – 02.07.23
TracyYam	Hon Treasurer

– Corporate trustees names of the directors at the date the report was approved

Director name None

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
None

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s)

Position (eg Secretary, Chair, etc)

Date

Orchard House School Educatinal Trust Registered Charity Number 1198567 Accounting Statement Receipts and Payments Basis for period 1 January 2023 - 31 December 2023

Orchard House School Educatinal Trust Registered Charity Number 1198567 Accounting Statement Receipts and Payments Basis forperiod 1January 2023 - 31 December 2023	Orchard House School Educatinal Trust Registered Charity Number 1198567 Accounting Statement Receipts and Payments Basis forperiod 1January 2023 - 31 December 2023
Incoming Resources Donations One-of donation from House Schools Trust Fundraising Income, with associated gift aid received Total Incoming Resources Resources Expended Charitable Activities Cost of Generating Funds Costs of Fundraising (including advertising for bursary students) Administrative Costs/Other Costs Total Resources Expended Net Incoming/(Outgoing) Resources Cash Funds at 1 January 2023 Cash Funds at 31 December 2023 Statement of Assets and Liabilities for 2023 Cash Funds Metro Bank Other Monetary Assets Amount due from Fundraising Activities in 2024 Secured Donations in 2024 Liabilities Commitments made for Charitable Activities in 2024 Net Assets	2023 £ £
	26,906 99,761 6,066 132,733 (11,374) (1,969) 0 (13,343) 119,390 44,444 163,734 163,734 163,734 0 18,133 18,133 (7,813) (7,813) 174,054
All the trust's funds are unrestricted funds. We approve the accounts and acknowledge our responsibility for them, and for providing all information and explanations necessary for their compilation.
Tracy Yam Hon Treasurer Signed on behalf of the Trustees

Signed on behalf of the Trustees

Tracy Yam Hon Treasurer

Independent examinerfs report to the trustees of Orchard House School Educational Trust I report to the trustees on my examination of the accounts of the Orchard House School Educational Trust (the Trust) for the year ended 31 December 2023. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145{5){b) of the Act. Independent examinerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: fH£o H AJOfrLO Relevant professional qualification or membership of professional bodies (if any): 'ALA / I C A E hl Address: (OL Llof Lov , EKIL gk(S Date: 11106/L*