|**Trust**|**ees' Annual Report**|**ees' Annual Report**|**ees' Annual Report**|**ees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**|
|---|---|---|---|---|---|---|---|
|**From**|Period start date|||**To**|Period end date|||
||6th|April|2024||5th|April|2025|
## **Trustees' Annual Report for the period**
**From To**
## Section A Reference and administration details
**Charity name** Wootton Community and Sports Trust **Other names charity is known by** WCAST **Registered charity number (if any)** 1198527 **Charity's principal address** Burditch Hall Castle Road Wootton **Postcode OX20 1EG**
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Meghan Del Monte|Chair|Apr - Mar|WCAST|
||Natalie Mitchell-
Boorne|Secretary||WCAST|
||Rachel Budge|Treasurer||WCAST|
||James Gray||Pre-existing Trustee;
became Chair Feb 2025|WCAST|
||Melanie Waldron|||WCAST|
||Andrew Warner||April - June|WCAST|
||Mark Chesterman||April - June|WCAST|
||Ian Hemingway|||WCAST|
||Graham Lawrence|||WCAST|
||Sarah Davies|||WCAST|
||Matthew Mead||Julyonwards|WCAST|
||Neil Pollard||Sept onwards|WCAST|
||||||
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||||||
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||||||
||||||
||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
||**Name**||**Dates acted if not for whole year**||
||||||
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Constitution, registered on 6[th] April 2022 (eg. trust deed, constitution)
How the charity is constituted (eg. trust, association, company)[Charitable Incorporated Organisation ] Trustee selection methods (eg. appointed by, elected by)[Volunteers, seconded by existing Trustees, or individuals nominated and ] seconded by existing Trustees
## **Additional governance issues (Optional information)**
You **may choose** to include WCAST bar policies and procedures can be accessed here additional information, where relevant, about:
- WCAST risk assessments can be found here
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
## The object of WCAST is:
The provision and maintenance of a community centre and playing field for the use of the inhabitants of Wootton without distinction of political, religious or other opinions, including use for i) meetings, clubs and classes; and
March **2012**
**TAR**
2
ii) sport and other forms of recreation and leisure-time occupations, with the object of improving the conditions of life for the inhabitants.
All Trustees have had regard to the guidance issued by the Charity Commission on public benefit. The main activities undertaken for the public benefit: 1. Provision and maintenance of the playing field and associated sports facilities to i) provide a home ground for adult football teams ii) provide a venue for other local grass roots youth football clubs to hold training sessions and matches; this year we have been used as a home ground the Stonesfield Strikers youth teams iii) an attractive play corner for the younger children of the village **Summary of the main activities undertaken for the public** 2. Creation of a welcoming indoor space for local residents to get together, **benefit in relation to these** in particular **objects (include within this** i) weekly coffee mornings, aimed at the older residents of the village but **section the statutory** open to all **declaration that trustees have** ii) provision of a bar and refreshments area, staffed by volunteers, where **had regard to the guidance** local residents can get together for a chat **issued by the Charity** iii) coordinating village events such as Christmas Sing-Along, Games **Commission on public benefit)** Night, Curry night 3. Provision of a hall, with kitchen facilities, which is available for private hire on a not-for-profit basis, priced to cover overheads for the hire period.
## **Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
WCAST wishes to acknowledge the contribution made by the many volunteers, without whom
- a. the hall facilities and bar could not be opened
- b. events for the benefit of the village could not be hosted
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
March **2012**
**TAR**
4
## Section D Achievements and performance
**Summary of the main** 2024-25 was the third year of operation for Wootton Community and **achievements of the charity** Sports Trust. **during the year** The hall and its facilities reopened to the public in early September 2022. The U16s local youth football team from Wootton and Stonesfield use Wootton as their home ground. We have also arranged a number of stand-alone sporting events during the year. The play corner is also maintained by WCAST and is a valuable resource for younger children in the village. Over the summer, WCAST have arranged fortnightly “have a go” sporting events for children of both junior and senior school age. A friendly bar, which is run by volunteers, is open to the public on Fridays and some Saturdays and Sundays. Weekly coffee mornings are also held in the hall, again run by volunteers. A village book club and knit and natter clubs have also been formed and use the facilities provided by us. The hall is available for hire, at affordable rates and this is increasing in popularity and has regular bookings for subsidised lunches for elderly residents. WCAST now hold regular events in the hall, for the purpose of general enjoyment for the community but also acting as an opportunity to fundraise: pizza and curry nights, games nights, music quiz nights and bingo. Seasonal events such as a Christmas sing-along are also arranged. WCAST have added acoustic panels to the walls of the hall, using part of the £5000 grant we received from Blenheim Palace in the 2023-24 financial year. The older members of the village have found this particularly beneficial for their social gatherings.
## **Section E Financial review**
March **2012**
**TAR**
5
**Brief statement of the charity’s policy on reserves**
It has been agreed and minuted at Trustee meetings that we will hold £3000 in reserve as an emergency contingency fund. This is primarily held to pay for unexpected maintenance costs and fluctuating energy bills.
As of 5[th] April 2024, WCAST had cash balances of £15,480 of which: £3000 is held as emergency contingency funds £4000 (from grants) is ring fenced for further refurbishment
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
WCAST is a not-for-profit organisation but needs to raise sufficient funds to cover utility bills and other regular expenses to allow running and maintenance of the hall and field to provide the facilities outlined above.
- WCAST started the year with bank and cash balances of £15,480.
- Income was £25,960.
- Expenditure on running the Trust was £14,853 and the costs of equipment, stock and refurbishment of the hall in the year were £13,589. The Trust therefore finished the year with bank and cash balances of £12,998. This includes funds that will be spent in the coming year for the continued establishment of the facilities.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** Rachel Elaine Budge
**Position (eg Secretary, Chair,** Treasurer **etc)**
March **2012**
**TAR**
6
Date
13101125
TAR
Maich 2012
**----- Start of picture text -----**
Charity Name No (if any)
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 06/04/2024 05/04/2025
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations 1,098 - - 1,098 902
Gift Aid - - - - 147
Grants - - - - 5,900
Bar sales 2,636 - - 2,636 8,690
Playing field and hall hire 1,880 - - 1,880 2,522
Event income 20,208 - - 20,208 12,768
Sports club subscriptions - - - - 2,521
Other income 138 138 -
- -
- - - -
Sub total (Gross income for AR) 25,960 - - 25,960 33,450
A2 Asset and investment sales, (see table).
Plant and machinery - - - - -
Fixtures and fittings - - - - -
Sub total - - - - -
Total receipts 25,960 - - 25,960 33,450
A3 Payments
Utility bills and other services - 4,768 - - - 4,768 7,286
Bar and hall supplies - 11,581 - - - 11,581 11,175
Sports club and field supplies - 461 - - - 461 924
Event costs - 6,964 - 6,964 1,932
Maintenance, security and safety - 2,243 - 75 - 2,318 3,240
Other equipment - 329 - 329 1,624
Sports club fees and fines - 342 - 342 996
Other costs - 655 - 655 157
- - - -
- - - -
- -
- - - - -
Sub total - 27,342 - 75 - - 27,417 27,334
A4 Asset and investment purchases, (see table)
Plant and machinery - - -
Fixtures and fittings - - 1,025 - 1,025 21,361
Stock - - -
- - 1,025 - - 1,025 21,361
Total payments - 27,342 - 1,100 - - 28,442 48,695
Net of receipts/(payments) - 1,382 - 1,100 - - 2,482 - 15,245
A5 Transfers between funds - - - -
A6 Cash funds last year end 14,380 1,100 - 15,480 -
Cash funds this year end 12,998 0 - 12,998 - 15,245
**----- End of picture text -----**
13/01/2026
CCXX R1 accounts (SS)
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on behalf of all the trustees
Signature
**B5 Liabilities**
**Details**
**Details**
**B4 Assets retained for the charity’s own use**
Plant and machinery
Fixtures and fittings
Stocks
**Details**
**B3 Investment assets**
**Details**
**B2 Other monetary assets**
**B1 Cash funds**
Bank account
Petty cash
Football Cash account
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**12,844**
**154**
**-**
**-**
**-**
**12,998**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**4,900**
**35,654**
**2,000**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Rachel Budge|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|
|||**-**|
|||OK|
|||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
14th January 2026|
13/01/2026
CCXX R2 accounts (SS)
2
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** Wootton Community and Sports Trust
**On accounts for the year** 5 April 2025 **Charity no** 1198527 **ended (if any) Set out on pages**
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** .
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Date:** 15 Jan 2026 **Signed: Name:** Philip Parker **Relevant professional** ACMA **qualification(s) or body (if any): Address:** 32 Castle Rd, Wootton, Woodstock, Oxfordshire OX20 1EG
1
**October 2018**
**IER**
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
n/a
2
**October 2018**
**IER**