|**Trust**|**ees' Annual Report**|**ees' Annual Report**|**ees' Annual Report**|**ees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**| |---|---|---|---|---|---|---|---| |**From**|Period start date|||**To**|Period end date||| ||6th|April|2023||5th|April|2024| ## **Trustees' Annual Report for the period** **From To** ## Section A Reference and administration details **Charity name** Wootton Community and Sports Trust **Other names charity is known by** WCAST **Registered charity number (if any)** 1198527 **Charity's principal address** Burditch Hall Castle Road Wootton **Postcode OX20 1EQ** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Meghan Del Monte|Chair|Mayonwards|WCAST| ||Natalie Mitchell-
Boorne|Secretary||WCAST| ||Rachel Budge|Treasurer||WCAST| ||James Gray|||WCAST| ||Melanie Waldron|||WCAST| ||Andrew Warner|||WCAST| ||Mark Chesterman|||WCAST| ||Ian Hemingway|||WCAST| ||Graham Lawrence|||WCAST| ||Rachel Jones||Apr-Nov|WCAST| ||Sarah Davies||Nov onwards|WCAST| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 **Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution, registered on 6[th] April 2022 (eg. trust deed, constitution) How the charity is constituted (eg. trust, association, company)[Charitable Incorporated Organisation ] Trustee selection methods (eg. appointed by, elected by)[Volunteers, seconded by existing Trustees, or individuals nominated and ] seconded by existing Trustees **Additional governance issues (Optional information)** You **may choose** to include WCAST bar policies and procedures can be accessed here additional information, where relevant, about: - WCAST risk assessments can be found here - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** ## The object of WCAST is: The provision and maintenance of a community centre and playing field for the use of the inhabitants of Wootton without distinction of political, religious or other opinions, including use for i) meetings, clubs and classes; and March **2012** **TAR** 2 ii) sport and other forms of recreation and leisure-time occupations, with the object of improving the conditions of life for the inhabitants. All Trustees have had regard to the guidance issued by the Charity Commission on public benefit. The main activities undertaken for the public benefit: 1. Provision and maintenance of the playing field and associated sports facilities to i) provide a home ground for the village men’s football team ii) provide a venue for other local grass roots youth football clubs to hold training sessions and matches; this year we have been used as a home ground the Stonesfield Strikers youth teams iii) an attractive play corner for the younger children of the village **Summary of the main activities undertaken for the public** 2. Creation of a welcoming indoor space for local residents to get together, **benefit in relation to these** in particular **objects (include within this** i) weekly coffee mornings, aimed at the older residents of the village but **section the statutory** open to all **declaration that trustees have** ii) provision of a bar and refreshments area, staffed by volunteers, where **had regard to the guidance** local residents can get together for a chat **issued by the Charity** iii) coordinating village events such as Christmas Sing-Along, Games **Commission on public benefit)** Night, Curry night 3. Provision of a hall, with kitchen facilities, which is available for private hire on a not-for-profit basis, priced to cover overheads for the hire period. ## **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 WCAST wishes to acknowledge the contribution made by the many volunteers, without whom - a. the hall facilities and bar could not be opened - b. events for the benefit of the village could not be hosted You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Section D Achievements and performance March **2012** **TAR** 4 ## Section D Achievements and performance **Summary of the main** 2023-24 was the second year of operation for Wootton Community and **achievements of the charity** Sports Trust. **during the year** The hall and its facilities reopened to the public in early September 2022. The field and hall facilities are used by the Wootton Men’s football team for all home matches. The U16s local youth football team from Wootton and Stonesfield also use Wootton as their home ground. We have also arranged a number of stand-alone sporting events during the year. The play corner is also maintained by WCAST and is a valuable resource for younger children in the village. Over the summer, WCAST have arranged fortnightly “have a go” sporting events for children of both junior and senior school age. A friendly bar, which is run by volunteers, is open to the public on Fridays and some Saturdays and Sundays. Weekly coffee mornings are also held in the hall, again run by volunteers. A village book club and knit and natter clubs have also been formed and use the facilities provided by us. The hall is available for hire, at affordable rates and this is increasing in popularity. WCAST now hold regular events in the hall, for the purpose of general enjoyment for the community but also acting as an opportunity to fundraise: pizza and curry nights, games nights and bingo. Seasonal events such as a Christmas sing-along are also arranged. WCAST have completed a full kitchen refurbishment using income from events and grants received in 2022-23. WCAST has also completed the first phase of the planned toilet refurbishment, by altering the entrance to the disabled toilet to improve privacy and dignity. WCAST was successfully awarded a £5000 grant from Blenheim Palace to help towards refurbishment of the property, which still needs significant maintenance. Wootton Parish Council provided a grant of £900 towards upkeep of the playing field. ## **Section E Financial review** March **2012** **TAR** 5 **Brief statement of the charity’s policy on reserves** WCAST does not have a formal reserves policy. It has been agreed and minuted at Trustee meetings that we will hold £3000 in reserve as an emergency contingency fund. This is primarily held to pay for unexpected maintenance costs and fluctuating energy bills. As of 5[th] April 2024, WCAST had cash balances of £15,480 of which: £3000 is held as emergency contingency funds £5000 (from grants) is ring fenced for further refurbishment **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. WCAST is a not for profit organisation but needs to raise sufficient funds to cover utility bills and other regular expenses to allow running and maintenance of the hall and field to provide the facilities outlined above. - WCAST started the year with bank and cash balances of £30,724. Income was £33,450. Expenditure on running the trust was £16,101 and the costs of - equipment, stock and refurbishment of the hall in the year were £32,593. The Trust therefore finished the year with bank and cash balances of £15,480. This includes funds that will be spent in the coming year for the continued establishment of the facilities. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Rachel Elaine Budge **Position (eg Secretary, Chair,** Treasurer **etc)** March **2012** **TAR** 6 Date 31112124 TAR March 2012 ## **Charity Name** ## **Wootton Community and Sports Trust** ## **Receipts and payments accou** Period start date **For the period from To** 4/6/2023 ## **Section A Receipts and payments** **Unrestricted funds Restricted funds** ## **Endowment funds** |**to the nearest £**
**A1 Receipts**
Donations
**902**
Gift Aid
**147**
Grants
**5,900**
Bar sales
**8,690**
Playingfield and hall hire
**2,522**
Event income
**12,768**
Sports club subscriptions
**2,521**
Sports club sponsorship
**-**
customs refund from overseaspurchase
**33,450**
**A2 Asset and investment sales, (see table).**
Plant and machinery
**-**
Fixtures and fittings
**-**
**_Sub total_ -**
**_Total receipts_ 33,450**
**A3 Payments**
Rent,rates and utilities
**5,312**
Hall cleaningcosts
**1,167**
Sports club - cleaningcosts
Insurance
**807**
Bar and hall supplies
**11,175**
Sports cliub and field supplies
**924**
Event costs
**1,932**
Maintenance,securityand safety
**3,240**
Other equipment
**1,624**
Sports club fees and fines
**996**
Other costs
**157**
**-**
**_Sub total_ 27,334**
**A4 Asset and investmentpurchases, (see table)**
Plant and machinery
Fixtures and fittings
**21,361**
Stock
**21,361**
**_Total payments_ 48,695**
**_Net of receipts/(payments)_ - 15,245**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**-**
**_Cash funds this year end_ - 15,245**
**_Sub total_**_(Gross income for AR)_|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**to the nearest £**| |---|---|---| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||| |||| |||| |||**-**| |||**-**| |||| |||**-**| |||**-**| |||**-**| |||| |||**-**| |||| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||| |||| |||| |||| |||| |||**-**| |||**-**| |||| |||**-**| |||**-**| |||| |||**-**| |||| |||**-**| |||**-**| |||| |||**-**| |||| ||**-**|**-**| ||**-**|**-**| ||**-**|**-**| ||**-**|**-**| ## **Section B Statement of assets and liabilities at the end of the period** ## **Unrestricted funds** ## **B1 Cash funds** **Categories Details to nearest £** Bank account **14,280** Petty cash **100 -** _**Total cash funds**_ **14,380** (agree balances with receipts and payments account(s)) Agreement Error **Unrestricted funds** ## **B2 Other monetary assets** ## **B3 Investment assets** ## **B4 Assets retained for the charity’s own use** |**Details**|**to nearest £**| |---|---| ||**-**| ||**-**| ||**-**| ||**-**| ||**-**| ||**-**| |**Details**|**Fund to which asset**
**belongs**| |---|---| ||| ||| ||| ||| ||| |**Details**
Plant and machinery
Pfixtures and fittings
Stocks|**Fund to which asset**
**belongs**| |---|---| |Plant and machinery|| |Pfixtures and fittings|| |Stocks|| ||| ||| ||| ||| ||| ||| ||**Fund to which liability**| |---|---| |**Details**|**relates**| ## **B5 Liabilities** Signed by one or two trustees on behalf of all the trustees Signature Print ## **No (if any)** **unts CC16a** Period end date 4/5/2024 |**Total funds**
**to the nearest £**
**902**
**147**
**5,900**
**8,690**
**2,522**
**12,768**
**2,521**
**-**
**-**
**-**
**-**
**33,450**
**-**
**-**
**-**
**33,450**
**5,312**
**1,167**
**-**
**807**
**11,175**
**924**
**1,932**
**3,240**
**1,624**
**996**
**157**
**-**
**-**
**-**
**-**
**27,334**
**-**
**21,361**
**-**
**21,361**
**48,695**
**- 15,245**
**-**
**-**
**- 15,245**|**Last year**
**to the nearest £**| |---|---| ||**33,166**| ||**1,712**| ||**13,400**| ||**17,520**| ||**813**| ||**2,817**| ||**877**| ||**400**| ||**-**| ||**-**| ||**-**| ||**70,705**| ||| ||**-**| ||**-**| ||**-**| ||| ||**70,705**| ||| ||**1,873**| ||**540**| ||**266**| ||**798**| ||**11,115**| ||**2,201**| ||**268**| ||**2,138**| ||**406**| ||**180**| ||**27**| ||**-**| ||**-**| ||**-**| ||**-**| ||**19,812**| ||| ||**4,900**| ||**13,268**| ||**2,000**| ||**20,168**| ||| ||**39,980**| ||| |**- 15,245**|**30,725**| |**-**|**-**| |**-**|**-**| |**- 15,245**|**30,725**| ## **Restricted funds Endowment funds** |**to nearest £**
**1,100**
**-**
**-**
**1,100**
Agreement Error
**Restricted funds**|**to nearest £**| |---|---| ||**-**| ||**-**| ||**-**| ||**-**| ||OK| ||**Endowment funds**| |**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|**to nearest £**| |---|---| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|**Current value**
**(optional)**| |---|---| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**Cost (optional)**
**4,900**
**34,269**
**2,000**
**-**
**-**
**-**
**-**
**-**
**-**
**Amount due (optional)**
**-**
**-**
**-**
**-**
**-**|**Current value**
**(optional)**| |---|---| ||**3,920**| ||**31,443**| ||**2,000**| ||**-**| ||**-**| ||**-**| ||**-**| ||**-**| ||**-**| ||**When due (optional)**| |**-**|| |**-**|| |**-**|| |**-**|| |**-**|| t Name Date of approval ## **Wootton Community and Sports Trust, Registered Charity 1198527** ## **Report of the Independent Examiner to the Trustees for year ending 5[th] April 2024** ## **Responsibilities and basis of the report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent Examiner’s statement** I have completed my examination. I confirm that _**no**_ material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. The accounting records were not kept in respect of the Trust as required by section 130 of the Act; 2. The accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Philip Parker Member of the Chartered Institute of Management Accountants Yew Trees House, 32 Castle Road, Wootton OX20 1EG Pclp@btinternet.com 07940 707312 Date: 2[nd] January 2025