# **HATFIELD HEATH VILLAGE HALL TRUST** Charity registration number 1198523
**FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024**
## **HATFIELD HEATH VILLAGE HALL TRUST**
## **CONTENTS FOR THE YEAR ENDED 31 DECEMBER 2024**
||Page|
|---|---|
|Reference and Administrative Details|1|
|Trustees Annual Report|2-4|
|Independent Examination report|5|
|Statement of Financial Activities|6|
|Balance Sheet|7|
|Notes forming part of the financial statements|8-11|
## **HATFIELD HEATH VILLAGE HALL TRUST**
## **REFERENCE AND ADMINISTRATION FOR THE YEAR ENDED 31 DECEMBER 2024**
## **Management committee**
Mrs S Saban, Royal British Legion P Graves, Cricket and Bowls Clubs Mrs C Saban, Gardening Club
D Parish, History Society
M Pyle, Football Club J Jackson, United Reformed Church
B Berghurst, Allotment Society
## **Trustees**
R Breavington – Chairman
M Allen M Leach Mrs M Lines H Allen S Leach C Leach
## **Charity registered number**
1198523
## **Principal office**
The Village Hall, Hatfield Heath, Bishops Stortford, CM22 7EA
## **Independent Examiner**
Community360, Winsley's House, High Street, Colchester C01 1UG
**1**
## **HATFIELD HEATH VILLAGE HALL TRUST**
## **REFERENCE AND ADMINISTRATION FOR THE YEAR ENDED 31 DECEMBER 2024**
2024 has been a year of continued progress, challenges, and growth for our community. Despite facing some initial setbacks in securing the lease for the Village Hall and the licence to manage the Institute, after much dedicated work from the Executive Committee, its officers and Church members, these matters were successfully resolved in February 2025. This landmark achievement ensures the future of both buildings for the next 50 years, allowing us to focus on the next phase of development and community engagement.
## **Structure, governance and management**
## **Constitution**
The principal object of the charity is to provide a village hall for the use of the inhabitants of Hatfield Heath and the neighbourhood without distinction of sex or of political, religious or other opinions and in particular for use of meetings, lectures and classes and for other forms of recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants.
## **METHOD OF APPOINTMENT OR ELECTION OF EXECUTIVE COMMITTEE**
The day to day management of the charity is the responsibility of the Executive Committee who are elected and co-opted under the terms of the Trust Deed.
## **Organisational Structure and Decision Making**
A Management Committee consisting of elected members, representative members and co-opted members controls the charity. The day to day organisation is carried out by an Executive Committee comprising of the senior officers and other members of the Management Committee. The Executive Committee meets as required and reports to the Management Committee at its quarterly meeting. There is an Annual General Meeting held each year.
## **Risk Management**
The Executive committee have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity, and are satisfied that systems are in place to mitigate their exposure to the major risks.
## **Objectives and Activities**
## **Policies and Objectives**
The objectives of the Trust are to ensure that there continues to be a village hall for the use of the local community in accordance with the constitution and it has put in place policies that they believe will ensure that the objectives are met.
**2**
## **HATFIELD HEATH VILLAGE HALL TRUST**
## **REFERENCE AND ADMINISTRATION FOR THE YEAR ENDED 31 DECEMBER 2024**
## **Community Engagement and Activities**
Throughout 2024, activities within the Village Hall have continued to expand. We have worked hard to encourage residents to engage in new activities, and we are pleased to report a steady increase in participation across various events. From fitness programs to educational workshops, our aim has been to offer something for everyone. The hall is also a popular venue for family celebrations, community events, and social gatherings, providing a central space for connection and community spirit.
Notably, our efforts to secure grant funding bore fruit. We were successful in securing funding from Essex County Council, the Essex Association of Local Councils and the Government’s ‘Multiply’ programme, via Essex County Council. These grants have enabled us to offer activities related to art, numeracy, health, and wellbeing and help towards the cost of heating during the winter months at the Warm Welcome initiative
Additionally, we received generous donations from the Bridge Club, which holds weekly sessions in the Village Hall.
## **Welcome Space**
In response to the growing challenges posed by the cost of living and the energy crisis, we established the Warm Space in 2022. Its success continued into 2024, evolving into the Welcome Space. The initiative provided a vital, warm, and welcoming environment for individuals and families facing financial hardship. The continued support and positive feedback from the community have made it clear that the Welcome Space is an essential service, and we are committed to maintaining this resource moving forward.
## **Men’s Shed**
The Men’s Shed, located at the Institute, remains a key part of our community offerings. In 2024, membership grew, and the Shed became a hub of activity for a dedicated core of members, with new faces. The Shed continues to offer a space for men to meet, socialise, and engage in projects that benefit the community, further fostering a sense of belonging and purpose for its members.
## **Financial Review**
As a Charitable Incorporated Organisation (CIO), we continue to rely heavily on the support of our volunteers to meet our objectives. Our financial position remains stable.
In line with our reserves policy, we ensure that we maintain sufficient reserves to meet any liabilities. This provides peace of mind, knowing that we are in a strong position to undertake necessary works and improvements when needed.
Looking ahead, now that the lease and licence issues have been resolved, we are in a position to begin applying for grants to support the required repairs and refurbishments for both the Village Hall and the Institute. Key projects include work on the roof of the Hall, as well as external and internal redecoration. These works will help to ensure the longevity of our buildings and improve the experience for all those who use them.
**3**
## **HATFIELD HEATH VILLAGE HALL TRUST**
## **REFERENCE AND ADMINISTRATION FOR THE YEAR ENDED 31 DECEMBER 2024**
## **Conclusion and Future Plans**
2024 has been a year of steady growth and resolution. The successful finalisation of the lease and licence issues, combined with ongoing community engagement and financial stability, has put us in a strong position moving forward. We are excited to continue our work in 2025 and beyond.
We would like to take this opportunity to thank all our trustees, volunteers, donors, and community members for their ongoing support. It is through collective effort and dedication that we continue to thrive, and we look forward to the exciting developments the coming year will bring.
## **R Breavington, Chairman**
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Signed…………………………………..
Date……………………………………..
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**4**
## **HATFIELD HEATH VILLAGE HALL TRUST**
## **INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 DECEMBER 2024**
I report on the accounts of Hatfield Heath Village Hall Trust for the year ended 31st December 2024 which are set out on pages six to eleven.
## **Respective responsibilities of trustees and examiner**
The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year (under section 144 (2) of the Charities Act 2011 (The Act) but that an independent examination is needed.
It is my responsibility to:
- Examine the accounts under section 145 of the Charities Act,
- To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the Charities Act, and
- To state whether particular matters have come to my attention.
## **Basis of independent examiner’s Statement**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes considerations of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent examiner’s statement**
In the course of my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair' view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
David Courtier FMAAT AATQB for and on behalf of:
Community360
Winsley’s House, High Street, Colchester, Essex
Date
01/05/2025
**5**
## **HATFIELD HEATH VILLAGE HALL TRUST**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2024**
|**Note **
**Income and endowments from:**
Charitable activities
**3**
Other income
**2**
**Total incoming resources**
**Resources expended**
Charitable activities
**4**
**Total resources expended**
**Operating surplus**
Gains & losses on investment assets
**7**
**Net income**
**Funds at 1 January 2024**
**9**
**Funds at 31 December 2024**
**9**|**2024**
**Unrestricted**
**£**
36,915
2,616
39,531
24,114
24,114
15,417
4,221
19,638
130,194
**149,832**|**2024**
**Restricted**
**£**
-
-
-
1,300
1,300
(1,300)
-
(1,300)
10,292
**8,992**|**2024**
**Designated**
**£**
-
-
-
-
-
-
-
-
36,755
**36,755**|**2024**
**Total**
**£**
36,915
2,616
39,531
25,414
25,414
14,117
4,221
18,338
177,241
**195,579**|**2023**
**Total**
**£**
29,567
2,055|
|---|---|---|---|---|---|
||||||31,622
28,699|
||||||28,699|
||||||2,923
8,541|
||||||11,464|
||||||165,777|
||||||**177,241**|
Notes on pages 8-11 form part of these financial statements.
**6**
## **HATFIELD HEATH VILLAGE HALL TRUST**
## **BALANCE SHEET AS AT 31 DECEMBER 2024**
|**Fixed assets**
Tangible assets
Investments
**Current assets**
Debtors
Cash at bank and in hand
**Creditors: amounts falling**
**due within one year**
**Net current assets/(liabilities)**
**Net assets**
**Funds**
Unrestricted funds
Restricted funds
Designated funds
**Total funds**
Signed on behalf of the trustees:|**Notes**
**5**
**7**
**6**
**8**
**9**
**9**
**9**
**9**
Date:|**2024**
**£**
7,751
82,678
90,429
12,447
93,146
105,593
442
105,150
**195,579**
149,832
8,992
36,755
**195,579**|**2023**
**£**
9,657
78,457|
|---|---|---|---|
||||88,114
6,653
82,984|
||||89,637
510|
||||89,127|
||||**177,241**|
||||130,194
10,292
36,755|
||||**177,241**|
|||||
|||||
**7**
## **HATFIELD HEATH VILLAGE HALL TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024**
## **1. Accounting policies**
## **Basis of accounting**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement on Recommended Practise aplicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Rebublic of Ireland (FRS 102) and the Companies Act 2006.
The charity constitutes a public benefit entity as defined by FRS 102.
## **Cash flow**
The financial statements do not include a cash flow statement because the charity, as a small reporting entity, is exempt from the requirement to prepare such a statement under Financial Reporting Standard 1 "Cash flow statements".
## **Incoming resources**
All incoming resources are included in the statement of financial activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
When donors specify that donations and grants, including capital grants are for a particular restricted purpose, this income is included in incoming resources of restricted funds when receivable.
## **Resources expended**
All expenditure is accounted for on an accruals basis and is recognised when there is a legal or constructive obligation to pay. Expenditure has been classified under headings that aggregate all costs related to the category.
Costs classified as governance costs relate to costs incurred in connection with compliance with constitutional, audit and other statutory requirements.
## **Going concern**
These accounts were prepared on a going concern basis.
**8**
## **HATFIELD HEATH VILLAGE HALL TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024**
## **1. Accounting policies (continued)**
## **Depreciation**
Depreciation is provided to write off the cost of fixed assets over their expected useful lives, at the following annual rates:
Village Hall & Institute 2% Straight line
Equipment 10% Straight line
## **2. Other income**
|**2. Other income**
Interest receivable
**3. Income from charitable activities**
Use of hall
Grants
**4. Expenditure on charitable activities**
Governance costs
Sundry expenses
Window cleaning and gardening
Repairs and renewals
Heat, light & water
Insurances
Licences
Staff costs
Advertising
Depreciation|**Unrestricted**
**2024**
**£**
27,695
9,220
**36,915**
**Unrestricted**
**2024**
**£**
265
1,946
890
4,702
3,516
2,224
356
8,879
150
1,186
**24,114**|**Restricted**
**2024**
**£**
-
-
**-**
**Restricted**
**2024**
**£**
-
-
-
-
-
-
-
-
-
1,300
**1,300**|**Total**
**2024**
**£**
2,616
**2,616**
**Total**
**2024**
**£**
27,695
9,220
**36,915**
**Total**
**2024**
**£**
265
1,946
890
4,702
3,516
2,224
356
8,879
150
2,486
**25,414**|**Total**
**2023**
**£**
2,055|
|---|---|---|---|---|
|||||**2,055**|
|||||**Total**
**2023**
**£**
25,517
4,050|
|||||**29,567**|
|||||**Total**
**2023**
**£**
235
1,635
1,791
7,211
2,878
2,399
179
8,557
879
2,935|
|||||**28,699**|
**9**
## **HATFIELD HEATH VILLAGE HALL TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024**
|**5.**
**Tangible fixed assets**
**£**
**Cost**
As at 1 January 2024
8,524
Additions
-
As at 31 December 2024
**8,524**
**Depreciation**
As at 1 January 2024
8,524
Charge for the year
-
As at 31 December 2024
**8,524**
**Net Book Value**
As at 31 December 2024
**-**
As at 31 December 2023
-
**6.**
**Debtors**
Prepayments and accrued income
**7.**
**Fixed asset investment**
COIF - Investment Fund
**Leasehold**
**property**
**hall**|**£**
8,524
-
**Leasehold**
**property**
**hall**|**£**
11,306
-
**Leasehold**
**property**
**institute**|**£**
24,282
580
**Plant &**
**machinery**|**£**
22,540
-
**22,540**
22,540
-
**22,540**
**-**
-
**Total**
**2024**
**£**
12,447
**12,447**
**Total**
**2024**
**£**
82,678
**82,678**
**Office**
**equipment**|**£**
66,652
580
**Total**|
|---|---|---|---|---|---|
||**8,524**|**11,306**|**24,862**||**67,232**|
||8,524
-|11,306
-|14,625
2,486||56,995
2,486|
||**8,524**|**11,306**|**17,111**||**59,481**|
|||||||
||**-**|**-**|**7,751**||**7,751**|
|||||||
||-|-|9,657||9,657|
||||||**Total**
**2023**
**£**
6,653|
||||||**6,653**|
||||||**Total**
**2023**
**£**
78,457|
||||||**78,457**|
**10**
## **HATFIELD HEATH VILLAGE HALL TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024**
## **8. Creditors: falling due within a year**
|**Creditors: falling due within a year**
Accruals
Deferred income|**Total**
**2024**
**£**
442
-
**442**|**Total**
**2023**
**£**
301
1,000|
|---|---|---|
|||**1,301**|
## **9. Summary of funds**
|Designated funds
Restricted
Community Building Fund
Unrestricted|**Brought**
**Forward**
**£**
36,755
10,292
130,194
**177,241**|**Incoming**
**resources**
**£**
-
-
39,531
**39,531**|**Outgoing**
**resources**
**£**
-
1,300
24,114
**25,414**|**Gains /**
**Carried**
**( Losses)**
**Forward**
**£**
**£**
-
36,755
-
8,992
4,221
149,832
**4,221**
**195,579**|
|---|---|---|---|---|
The Designated Fund is the Building Fund, designated by the Executive Committee to cover major, unexpected building works as opposed to day to day maintenance and repairs.
The RCCE/ECC Covid Safe Community Building Fund was to install a ventilation system. This was purchased in December 2021, therefore in monetary terms the restricted funds are fully spent. The depreciation for this item is to be allocated each year, therefore there is a carried forward balance for accounting purposes.
## **10. Staff costs**
The charity employed on average 1 (2023:1) part-time staff in the period. No staff member was paid in excess of £60,000 (2023:£60,000 pa).
**11**