# **HATFIELD HEATH VILLAGE HALL TRUST** Charity registration number 1198523
**FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023**
## **HATFIELD HEATH VILLAGE HALL TRUST**
## **CONTENTS FOR THE YEAR ENDED 31 DECEMBER 2023**
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Page
Reference and Administrative Details 1
Trustees Annual Report 2-4
Independent Examination report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes forming part of the financial statements 8-11
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## **HATFIELD HEATH VILLAGE HALL TRUST**
## **REFERENCE AND ADMINISTRATION FOR THE YEAR ENDED 31 DECEMBER 2023**
## **Management committee**
Diana Graves, HT Parochial Church Council (19.10.23) Mrs S Saban, Royal British Legion P Graves, Cricket and Bowls Clubs Mrs C Saban, Gardening Club D Parish, History Society M Pyle, Football Club J Jackson, United Reformed Church B Berghurst, Allotment Society
## **Trustees**
R Breavington – Chairman M Allen M Leach Mrs M Lines H Allen S Leach C Leach (12.10.23)
## **Charity registered number**
1198523
## **Principal office**
The Village Hall, Hatfield Heath, Bishops Stortford, CM22 7EA
## **Independent Examiner**
Community360, Winsley's House, High Street, Colchester C01 1UG
**1**
## **HATFIELD HEATH VILLAGE HALL TRUST**
## **REFERENCE AND ADMINISTRATION FOR THE YEAR ENDED 31 DECEMBER 2023**
The Trustees submit their annual report and the financial statements of the Village Hall Trust (the charity) for the year ended 31 December 2023. The Trustees confirm that the annual report and financial statements of the charity comply with current statutory requirements, the requirements of the charity's governing document and the provisions of the Statement of Recommended Practice (SORP) (Charities SORP (FRS 1 02)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 1 02) and the Companies Act 2006.
## **Structure, governance and management**
## **CONSTITUTION**
The principal object of the charity is to provide a village hall for the use of the inhabitants of Hatfield Heath and the neighbourhood without distinction of sex or of political, religious or other opinions and in particular for use of meetings, lectures and classes and for other forms of recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants.
## **METHOD OF APPOINTMENT OR ELECTION OF EXECUTIVE COMMITTEE**
The day to day management of the charity is the responsibility of the Executive Committee who are elected and co-opted under the terms of the Trust Deed.
## **ORGANISATIONAL STRUCTURE AND DECISION MAKING**
A Management Committee consisting of elected members, representative members and co-opted members controls the charity. The day to day organisation is carried out by an Executive Committee comprising of the senior officers and other members of the Management Committee. The Executive Committee meets as required and reports to the Management Committee at its quarterly meeting. There is an Annual General Meeting held each year.
## **RISK MANAGEMENT**
The Executive committee have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity, and are satisfied that systems are in place to mitigate their exposure to the major risks.
## **Objectives and Activities**
## **POLICIES AND OBJECTIVES**
The objectives of the Trust are to ensure that there continues to be a village hall for the use of the local community in accordance with the constitution and it has put in place policies that they believe will ensure that the objectives are met.
**2**
## **HATFIELD HEATH VILLAGE HALL TRUST**
## **REFERENCE AND ADMINISTRATION FOR THE YEAR ENDED 31 DECEMBER 2023**
## **Achievements and performance**
## **REVIEW OF ACTIVITIES**
The Trust finally transferred from its original status as a charity to a Charitable Incorporated Organisation (CIO) in December 2022 after much work by the executive committee and its officers.
Activities during 2023 have continued to grow, with ongoing efforts to encourage residents to engage in new programmed activities and to consider the hall as a venue for family celebrations and community activities.
Trust money was merged with grant aid to replace all of the windows in the Institute, resulting in noise reduction and danger from broken glass caused by vehicles throwing up stones. There have been many favourable comments from villagers and the PCC on the improved look of the old building.
Issues around the lease of the Village Hall and the licence to manage the Institute are not yet resolved and will be ongoing.
The Warm Space, set up during 2022 to address the issues around the energy/cost of living crisis proved so successful that it has been continued under the new title of Welcome Space.
The Men’s Shed launched in June, after a lot of hard work by a working party of local men with the support of grants from the Essex Community Foundation, Stansted Airport Passenger Community Fund, Co-Op and donations from local building suppliers.
## **Financial review**
## **RESERVES POLICY**
The charity relies on the help of volunteers to meet its objectives, and funds are maintained in order to repair and improve the properties when required. Funds are considered to be sufficient to meet all liabilities at any point in time. Support from grants will continue to be reviewed as appropriate.
**3**
## **HATFIELD HEATH VILLAGE HALL TRUST**
## **REFERENCE AND ADMINISTRATION FOR THE YEAR ENDED 31 DECEMBER 2023**
## **Plans for the future**
## **FUTURE DEVELOPMENTS**
Once the lease and licence issues are resolved we can begin to apply for grants to carry out repairs/refurbishments to both of the buildings.
## **R Breavington, Chairman**
Date ………………………………………………………………..
**4**
## **HATFIELD HEATH VILLAGE HALL TRUST**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023**
|**Note **
**Income and endowments from:**
Charitable activities
**3**
Other income
**2**
**Total incoming resources**
**Resources expended**
Charitable activities
**4**
**Total resources expended**
**Operating surplus**
Gains & losses on investment assets
**7**
**Net income**
**Funds at 1 January 2023**
**9**
**Funds at 31 December 2023**
**9**|**2023**
**Unrestricted**
**£**
29,567
2,055
31,622
27,399
27,399
4,223
8,541
12,764
117,430
**130,194**|**2023**
**Restricted**
**£**
-
-
-
1,300
1,300
(1,300)
-
(1,300)
11,592
**10,292**|**2023**
**Designated**
**£**
-
-
-
-
-
-
-
-
36,755
**36,755**|**2023**
**2022**
**Total**
**Total**
**£**
**£**
29,567
21,513
2,055
553
31,622
22,066
28,699
27,690
28,699
27,690
2,923
(5,624)
8,541
(7,232)
11,464
(12,856)
165,777
178,633
**177,241**
**165,777**|
|---|---|---|---|---|
Notes on pages 8-11 form part of these financial statements.
**6**
## **HATFIELD HEATH VILLAGE HALL TRUST**
## **BALANCE SHEET AS AT 31 DECEMBER 2023**
|**Notes**
**Fixed assets**
Tangible assets
**5**
Investments
**7**
**Current assets**
Debtors
**6**
Cash at bank and in hand
**Creditors: amounts falling**
**due within one year**
**8**
**Net current assets/(liabilities)**
**Net assets**
**Funds**
Unrestricted funds
**9**
Restricted funds
**9**
Designated funds
**9**
**Total funds**
**9**|**2023**
**£**
9,657
78,457
88,114
6,653
82,984
89,637
510
89,127
**177,241**
130,194
10,292
36,755
**177,241**|**2022**
**£**
12,592
69,916
82,508
4,485
80,086
84,571
1,301
83,270
**165,777**
117,430
11,592
36,755
**165,777**|
|---|---|---|
Signed on behalf of the trustees: Date:
**7**
**NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023**
## **HATFIELD HEATH VILLAGE HALL TRUST**
## **1. Accounting policies**
## **Basis of accounting**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement on Recommended Practise aplicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Rebublic of Ireland (FRS 102) and the Companies Act 2006.
The charity constitutes a public benefit entity as defined by FRS 102.
## **Cash flow**
The financial statements do not include a cash flow statement because the charity, as a small reporting entity, is exempt from the requirement to prepare such a statement under Financial Reporting Standard 1 "Cash flow statements".
## **Incoming resources**
All incoming resources are included in the statement of financial activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
When donors specify that donations and grants, including capital grants are for a particular restricted purpose, this income is included in incoming resources of restricted funds when receivable.
## **Resources expended**
All expenditure is accounted for on an accruals basis and is recognised when there is a legal or constructive obligation to pay. Expenditure has been classified under headings that aggregate all costs related to the category.
Costs classified as governance costs relate to costs incurred in connection with compliance with constitutional, audit and other statutory requirements.
## **Going concern**
These accounts were prepared on a going concern basis.
**8**
## **HATFIELD HEATH VILLAGE HALL TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023**
## **1. Accounting policies (continued)**
## **Depreciation**
Depreciation is provided to write off the cost of fixed assets over their expected useful lives, at the following annual rates:
|Village Hall & Institute
Equipment
**2. Other income**
Interest receivable
**3. Income from charitable activities**
Use of hall
Grants
**4. Expenditure on charitable activities**
Governance costs
Sundry expenses
Window cleaning and gardening
Repairs and renewals
Heat, light & water
Insurances
Licences
Staff costs
Training
Advertising
Depreciation|2% Straight line
10% Straight line
**Unrestricted**
**Restricted**
**2023**
**2023**
**£**
**£**
25,517
-
4,050
-
**29,567**
**-**
**Unrestricted**
**Restricted**
**2023**
**2023**
**£**
**£**
235
-
1,635
-
1,791
-
7,211
-
2,878
-
2,399
-
179
-
8,557
-
-
-
879
-
1,635
1,300
**27,399**
**1,300**|**Total**
**2023**
**£**
2,055
**2,055**
**Total**
**2023**
**£**
25,517
4,050
**29,567**
**Total**
**2023**
**£**
235
1,635
1,791
7,211
2,878
2,399
179
8,557
-
879
2,935
**28,699**|**Total**
**2022**
**£**
553
**553**
**Total**
**2022**
**£**
18,722
2,791
**21,513**
**Total**
**2022**
**£**
542
1,049
1,016
8,792
2,350
2,659
179
8,338
-
-
2,764
**27,690**|
|---|---|---|---|
**9**
## **HATFIELD HEATH VILLAGE HALL TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023**
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5. Tangible fixed assets Leasehold Leasehold
Plant & Office
property property Total
machinery equipment
hall institute
£ £ £ £ £
Cost
As at 1 January 2023 8,524 11,306 24,282 22,540 66,652
Additions - - - - -
As at 31 December 2023 8,524 11,306 24,282 22,540 66,652
Depreciation
As at 1 January 2023 8,405 10,918 12,197 22,540 54,060
Charge for the year 119 388 2,428 - 2,935
As at 31 December 2023 8,524 11,306 14,625 22,540 56,995
Net Book Value
As at 31 December 2023 - - 9,657 - 9,657
As at 31 December 2022 119 388 12,085 - 12,592
6. Debtors Total Total
2023 2022
£ £
Trade debtors - 1,922
Prepayments and accrued income 6,653 2,563
6,653 4,485
7. Fixed asset investment Total Total
2023 2022
£ £
COIF - Investment Fund 78,457 69,916
78,457 69,916
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**10**
## **HATFIELD HEATH VILLAGE HALL TRUST**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023**
## **8. Creditors: falling due within a year**
|**Creditors: falling due within a year**
Accruals
Deferred income|**Total**
**2023**
**£**
300
210
**510**|**Total**
**2022**
**£**
301
1,000
**1,301**|
|---|---|---|
## **9. Summary of funds**
|Designated funds
Restricted
Community Building Fund
Unrestricted|**Brought**
**Forward**
**£**
36,755
11,592
117,431
**165,777**|**Incoming**
**resources**
**£**
-
-
31,622
**31,622**|**Outgoing**
**resources**
**£**
-
1,300
27,399
**28,699**|**Gains /**
**( Losses)**
**£**
-
-
8,541
**8,541**|**Carried**
**Forward**
**£**
36,755
10,292
130,195
**177,242**|
|---|---|---|---|---|---|
The Designated Fund is the Building Fund, designated by the Executive Committee to cover major, unexpected building works as opposed to day to day maintenance and repairs.
The RCCE/ECC Covid Safe Community Building Fund was to install a ventilation system. This was purchased in December 2021, therefore in monetary terms the restricted funds are fully spent. The depreciation for this item is to be allocated each year, therefore there is a carried forward balance for accounting purposes.
## **10. Staff costs**
The charity employed on average 1 (2022:3) part-time staff in the period. No staff member was paid in excess of £60,000 (2022:£60,000 pa).
**11**