CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period Period slart date 111124 Perlod end date 3111W24 Charty nam•: Rotungdoan Arts CIO Charlty reglstratlon numb•r. 1198601 OblKtlve$ and Actlvltles Summary of the pUr￿seS of the charity as set out in its goveming document P4rn1.17 To advanc* the arts and crafts in all their foms in Rottingdean for the benefft of the public by presentation of public concerts, dis￿ays, events, recrtals, workshops and interactive infonnation Summary of thé main activities in relation to th08e purpose8 for the pU￿1C benefrt. in particular, the activities, projects or services identified in the accounts. P•r• 1.17 •nd 1.19 To provide free musical concerts and events supported by donations and tickets. All income less costs is applied to the provision of events for the benefft of the public. The CIO is non*rofft makiry. Statement confirmiThJ whether the twstees hav8 had regard to the guidance issued by the Chanty Commi88ion on public benefrt Parn 1.18 Trustees have been made aware of th8 Charity Commission's Essential Trustee 6 main dLrties, public benefft: An overview and the Guidance document 'The essential Trustee.. what you need to know, wthat you need to do.. They Have confimied they have regard to the guidance. Addltlonal Information (Optional) You ma choose to include further statements relevant about.. SC%IP thren(• Policy on grant making PaA 1.38 The Charity does not make grants Policy on social investment including program ￿lated investment The thartty wovides musical w)rkshop8 to develop the wblic underntanding of music. Para 1.38 Chair 286 hrs pa £3.575 Contribution made by volunteers Para 1.38 Treasurer 400 hrs pa £5.000 Management Team 468 hrs pa £5.850 Other Volunteers 144 hrs pa £1,800 Other Achievements and Perfornlance Summary ofthe main achievements of the chanty, identrfying the difference th8 charity's work has made to the cirCumstan￿S of its beneficiariés and any wider benefits to society as a whole. The Charty organised 12 events durir¥J the Para 120 Some 2.(X)O people attended the free Concerts and enjoyed a mi*iure of music. The ts'cketed performan(xs generated a small surplus revenue vthich was addad to the generdl funds. The Charrty 8ent out 4 n8wsletters that InfOrn￿ people both the RA database and more widely by postings online. pul￿1c1ty about the program￿￿ wa8 delivered to every household in the area. Addltlonal Informatlon loptlonal) You ma choose to include further 8tatem8nts wtwe relevant about: Achiev8mentg against objective8 set The yogramme of 6 outdoors ￿ncert& & 6 indoors concerts were perfomied. Attendances were up on the prevTrous year. Feedback remain$ very po8itiV8. PIM 1.41 Perforniance of fundraising activities against objectives Set Th8 fund rai8irvJ activitses mat tha targets with support in the fonn of donations from sponsors. The collections we sI￿htlY better than 2023. Pm1.41 The Ythther was fair for all the open-air concerts Investment Ferfomiance against objectives The Charity has Op￿ed a 90 day notice ac￿Unt dutirvJ the year at competitive variable rate of irFterest. Other Flnancial Review Review of the Charity's financial position at the erKI of the period P¥a 1.21 DuriNJ 2024 th8 CIO through its activities raised £22,005 with costs of £16.733 creating a surplus of £5,272. The CIO is in a sound financial posrtion. statement explaining the policy for holding reserves stating why they are held Pwa 1.22 The Trustees have approved a resep4e policy. The holding of reserves is based on the risk of losirYJ ￿venue due to poor *ath8r or lat8 Can￿lIatIOn. Amount of reseryes held Psn 1.22 The agreed level of reserrfes was 50% of annual income i.e. £10.lYX). R8asons for holding zero reserves p￿1.22 Details of fund materially in deficit P*• 1.24 Explanation of any uncertainties aboLrt the charity continuing as a going concem Pgrn 1.23 Addltlonal Inforniatlon (opuonal) You ma choose to indude further statements ￿ere relevant about.. Sources of funds are: . The charity's principal sources ricket sales £7.598 PArn 1.47 of funds (including any fundraising) Concert supporters £6.740 Collections at Concert £4,058 Parish Council Grant £2.000 Investment policy and objec*ives P•rn 1.46 including any social investment policy adopted The principal risks facing the charity are seen as: A d8SCriPtion of the prinapal risks Para 1.46 - The weather open air ¢on¢erts facing the charity - The continued generosty of residents to support the Charrty aciiviijes. - BeirvJ able to attract good performers at reasonable cost to womote ticket sales Other Structure, Governance and Management Dewption of charity's trusts.. Type of goveming document Para 1.25 The R4 CIO Constitution lodged wtth the Charity Commission (trust deed, royal charter) How is the charity constituted? Por¥ 1.25 cio le.g. unincorpoialthd association. cio) Trustee selection meth<)ds including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees PAA 1.25 Trustees are appointed and govemed accordiThJ to the Charity's constitution paragraphs 7 to 11. Addltlonal Infomiatlon (optlonal) You rna Ghoose to include further statements where relevant about.. Policies and procedures adopted for the induction and training of tru8tee8 rn1.51 The charity's organisational 8twcture and any wider neI￿ork wth which the charity works P•r• 1.51 Relationship with any related parties p￿1.51 Other Reference and Administrative detalls Charity name Rottingdean Arts CIO other name the chaiity uses Registered charity number 1198501 Charity's principal address 8 Northgate Close RottirvJdean Brohton BN2 7DZ Names of the charity truste￿ who manago tho charlty Nam• of parson {or l)ody) •ntltl•d to appolnt truste• If•n Tru8t•• nam• Ollko Dats¥ •¢1￿ ifnotforwho Bemard Tumbull Chair Paul Patterson President & Tnjstee Christopher Davidson Mark Cherrie Gill Lake Trustee Trustee Trustee John Bryant Treasurer 10 12 13 14 15 16 17 18 19 20 Co orate trustees- names of the director5 at the date the re wasa roved Name of trustees hokding title lo property belongirrfJ to the charrty Tru8ts0 nam• Funds held as custodian trustees on behalf of others Descriplion of the assets held in this capaoty Name and objects of the cha on whose behalf the assets are held and how this falls within the custodlan charitys object Detsils of arrangements for safe custody and segregation of such assets from the tharity's (Mn asset Addltlonal Inform•tlon (opllon•l) Nam08 and •ddr•sse• of advlHr4 (Optbonal Inlonnatlon) Typo ol Nam• Addr￿• advlsor Name ol ch￿1 •xecutlv• or names of vnlor staff m•fflb•rn {Op00n￿ Informatlon) Exemptlons from disclosure Reason for noD41isclo$ure of k rsonnel dgt8ils Other o tlonal inforniatlon Declarations Tho trusto•5 d•clare that th•y have approvod the tr￿t•￿' r•port abov•. SIgn￿ on boholf of the ¢harWs trust••6 Slgnature(s) Full nanrfs) Positlon (e.g. SeGretsry, Chalr, etc) Bemard Drew Tumbull John Alan Bryant Chair Treasurer Date ROTTINGDEAN ARTS CIO Charity Number: 1198501 Recelpts and Payments Accounts For the Year Ended 31 December 2024 Sectlon A Rornlpts and PaymMts Fund• Fun Fund• Fundb Ymr Ttht Sales Collections at Cort•rt8 7,598 4.058 6.740 8,447 6,740 5,550 Grants Donations Intefe8t Received Othw Inco 547 1.076 22.1)JS 20.074 Tot•1 R•c•lpts 22.005 20.074 P•ym•n Ticket Refunds Concart Costs C(Mcerts on T•ttK 7.704 7,704 10,128 3,725 723 Donatkin Equipmwl Hir• In5UTanee Wel Weath•r Co¥•f Slth'onory PUbl￿ty Printing and Po ebsrte Costs Volunteer Expen Repairs and maMt￿once Li¢en¢e Cosis Independent Ex•minali 456 456 224 $87 82 1,198 1.140 282 456 1.426 414 456 1,426 20 21 18.733 16,733 18.725 A•••t •nd Inv••tm•nt Puv¢lw••• Total Pa￿n•ThI• 16.733 16.733 18.726 Net of R•coiptsIIPaym•nts 5.272 S,272 1,349 Cash Fund• L•st Ymr End 14,595 14.595 13.246 Cash Funds Thls Year End 19.867 19.867 14,595 RornNGDEAN ARTS CIO Charity Number: 1198501 Receipts and Payments Accounts For the Year Ended 31 December 2024 Soction B Slat•m•nt of A88•ts and Li•bilili•s as at 31 D￿￿nber 2024 Fund• Cmh Fund• 9.671 10.1 Charity Bank Tol•l Ca•h Funds 19.867 Funds to wh** Curront Value to which Amwnt liabilty re L4fil