ANNUAL REPORTS AND DORMANT FINANCIAL STATEMENTS FOR THE FIRST PERIOD ENDED 31ST MARCH 2023
PROBATION INSTITUTE
(Charitable Incorporated Organisation)
CHARITY REGISTRATION NUMBER: 1198486
Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS
PROBATION INSTITUTE
(Charitable Incorporated Organisation)
CONTENTS
Page 3 to 4 Trustees' Report Page 5 Statement of Financial Activities Page 6 Balance Sheet Pages 7 to 10 Notes to the Financial Statements
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PROBATION INSTITUTE
(Charitable Incorporated Organisation)
TRUSTEES REPORT
FOR THE FIRST PERIOD ENDED 31ST MARCH 2023
LEGAL AND ADMINISTRATIVE INFORMATION
CHARITY NUMBER 1198486 DATE OF REGISTRATION 31st March 2022 START OF FINANCIAL PERIOD 31st March 2022 END OF FINANCIAL PERIOD 31st March 2023 TRUSTEES AS AT 31ST MARCH 2023 Anne Burrell Mary McFarlane Helen Schofield Andrew Smith Loraine Gelsthorpe Robbie Bourget Roselin Mgbezeh David Ward LEGAL STATUS Charitable Incorporated Organisation GOVERNING INSTRUMENT CIO - Foundation Registered 31st March 2022
OBJECTS
The rehabilitation of ex-offenders and the prevention of crime through the continuous professional development of practitioners in this occupational field and the advancement of education, training and efficiency within the Probation Profession.
CORRESPONDENCE ADDRESS 2 Langley Lane London SW8 1GB ACCOUNTANTS Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS
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PROBATION INSTITUTE IChawitatrAe Incorp(xed Organisationl TRUSTEES REPORT Icontinuedl FOR THE FIRST PERIOD ENDED 31ST MARCH 2023 Trustees. Responsibilit$ The Chankn05 Act 2011 r8qUif• the 10 wepar finart44 stèlem for eh ffin¥t1 F(1 gfve 8 true and fair e of the sÈe of affar5 of the CIO th of suWus ef Ihe CIO Ic th81 Fericé. b) preparry ihose finartial Slate[nthetrustees ara t . suitatAe accountiro pth.oes aKyty Ihetn Constent . htsk&judgamerfs and estimates that are reaable3Tl pru(Jert . Prepare finana31 ststemenis en the unle55 it Is to yesume that t CIO Will ccthfjuè in Th8 trusteès are restgle fijr keepr¥J woper acntirj rwd& dixlose with rea9)na) * any twlle the finartial (rf the ao. They a also rewrisitAp for safegu¥diry IIE a5s CKJ and hènce f t8king wasonaNesleps fty the preV)tl( and (letectiw dfrauj otheriwLlarTiEs. 16" J Apwoved by It Tntsiees on .... ...................... .................................... .................. ... ................................ Sned on their beharf by Tnwee............................. ................................................... Printets Nan..
PROBATION INSTITUTE
(Charitable Incorporated Organisation)
DORMANT STATEMENT OF FINANCIAL ACTIVITIES FOR THE FIRST PERIOD ENDED 31ST MARCH 2023
| INCOMING RESOURCES Incoming Resources from Generated Funds Donations & Legacies Activities for Generating Funds Investment Income Charitable Activities TOTAL INCOMING RESOURCES RESOURCES EXPENDED Costs of Generating Funds Charitable Activities Governance Costs TOTAL RESOURCES EXPENDED NET INCOMING (OUTGOING) RESOURCES Total Funds Brought Forward TOTAL FUNDS CARRIED FORWARD |
Unrestricted Restricted TOTAL Funds Funds 2022/23 £ £ £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
|---|---|
Movements on all reserves and all recognised gains and losses are shown above. All of the organisation's operations are classed as continuing.
The notes on pages 7 to 10 form part of these dormant financial statements.
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PROBATION INSTITUTE ICharitatAe IncAted OrganisatK)nl DORMANT 8ALANCE SHEET AS AT 31ST MARCH 2023 Totsl 31.Mar.23 FurKts FurKIs Fixed Ass•ts Tangible Asset5 Investments Total Fixed knets Current Assets Oebtors & Prepawments C8$h at Bank in Hand Total CurretrtA8¥et$ Crtdrtov& thounts flwj due1{year NETCURRENT ASSEfs TOTALASSETS1èsg currEnt liatMbk5 Cr8ditor5". knounts due in than t*eyear NET ASSETS Funds olthe Charity General Fund$ Restncted Fund5 TO1 Funds J" J ApFYoved tythe TrusteeS.................................................................... .............. s3n&y M tWr behawby Trustee................................................................................. ............. .................... Printe(l Name."
PROBATION INSTITUTE
(Charitable Incorporated Organisation)
NOTES TO THE DORMANT FINANCIAL STATEMENTS FOR THE FIRST PERIOD ENDED 31ST MARCH 2023
1. ACCOUNTING POLICIES
Basis of Preparation & Assessment of Going Concern
Basis of Preparation
The dormant financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) - (Charities SORP - FRS102) and the Charities Act 2011.
The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes.
Assessment of Going Concern
Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the Charity’s ability to continue as a going concern.
Incoming Resources
Recognition of Incoming Resources
These are included in the Statement of Financial Activities (SOFA) when:
▪ the charity becomes entitled to the resources;
▪ the trustees are virtually certain they will receive the resources; and
▪ the monetary value can be measured with sufficient reliability
Incoming Resources with Related Expenditure
Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resource and related expenditure are reported gross in the SOFA.
Grants and Donations
Grants and Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Tax Reclaims on Donations and Gifts
Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate.
Contractual Income and Performance Related Grants
This is only included in the SOFA once the related goods or services has been delivered.
Gifts in Kind
Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable.
Donated Services and Facilities
These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.
Volunteer Help
The value of any voluntary help received is not included in the accounts.
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PROBATION INSTITUTE
(Charitable Incorporated Organisation)
NOTES TO THE DORMANT FINANCIAL STATEMENTS (continued) FOR THE FIRST PERIOD ENDED 31ST MARCH 2023
1. ACCOUNTING POLICIES (continued)
Expenditure and Liabilities
Liability Recognition
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Governance Costs
Include costs of the preparation and examination of statutory accounts, the costs of the trustees meetings and cost of any legal advise to trustees on governance or constitutional matters.
Grants with Performance Conditions
Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or
Grants Payable without Performance Conditions
These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to a grant which remain in control of the charity.
Support Costs
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of the resources, eg allocating property costs by floor areas, or per capital employed, staff costs by the time spent and other costs by their usage.
Unrestricted Funds
These funds can be used for the general objectives of the charity as set out in the trustees report. The movements of the unrestricted funds are given in the Statement of Financial Activities.
Restricted Funds
These funds are where the donor has specified a purpose for the donation made. These restrictions often arise as a result of the regular appeals for special offerings made at the Sunday fellowship meetings.
Designated Funds
These funds are funds set aside by the trustees out of unrestricted general funds for specific purposes or projects.
Investments
Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value.
Pensions
Pension contributions are charged to the Statement of Financial Activities as they become payable.
Taxation
The charity is exempt from tax on its charitable activities.
Fixed Assets
Fixed Assets are capitalised if they can be used for more than one year and cost at least £1,500. They are valued at cost or, if gifted, at the value to the charity on receipt.
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PROBATION INSTITUTE
(Charitable Incorporated Organisation)
NOTES TO THE DORMANT FINANCIAL STATEMENTS (continued) FOR THE FIRST PERIOD ENDED 31ST MARCH 2023
2. TANGIBLE FIXED ASSETS
The CIO held no fixed assets during this initial financial period.
3. INVESTMENTS
The CIO held no investments during this initial financial period.
4. RESTRICTED FUNDS
The CIO held no restricted funds during this initial financial period.
5. CASH AT BANK AND IN HAND
----- Start of picture text -----
Unrestricted Restricted Total
Fund Fund 31-Mar-23
£ £ £
Cash at Bank & in Hand - - -
- - -
6. DEBTORS AND PREPAYMENTS
Unrestricted Restricted Total
Fund Fund 31-Mar-23
£ £ £
- - -
Sundry Debtors
- - -
7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Unrestricted Restricted Total
Fund Fund 31-Mar-23
£ £ £
- - -
Sundry Creditors
- - -
----- End of picture text -----
8. CREDITORS: AMOUNTS FALLING DUE IN MORE THAN ONE YEAR
The CIO held no long term liabilities during this initial financial period.
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PROBATION INSTITUTE
(Charitable Incorporated Organisation)
NOTES TO THE DORMANT FINANCIAL STATEMENTS (continued) FOR THE FIRST PERIOD ENDED 31ST MARCH 2023
9. STAFF COSTS AND NUMBERS
The Charity employed no members of staff during this initial financial period.
10. PAYMENTS TO TRUSTEES AND RELATED PARTY TRANSACTIONS
No payments were made to trustees or any persons connected with them during this financial period. No material transaction took place between the organisation and a trustee or any person connected with them.
11. RISK ASSESSMENT
The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.
12. RESERVES POLICY
The Trustees have considered the level of reserves they wish to retain, appropriate to the CIO's needs. This is based on the CIO's size and the level of financial commitments held. The Trustees aim to ensure the CIO will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The Trustees will endeavour not to set aside funds unnecessarily.
13. PUBLIC BENEFIT
The CIO acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the CIO has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the CIO should undertake.
14. COMPARATIVE FIGURES
The are no comparative figures available as this is the initial financial period registered as a Charitable Incorporated Organisation.
15 . POST BALANCE SHEET EVENT
During the financial period, the Directors of the Probation Institute Ltd (Registered Company Number 08873806) sought guidance and advice and agreed to register the new Charitable Incorporated Organisation, Probation Institute (Registered Charity Number 1198486), which was formally registered with the Charity Commission on the 31st March 2022. The Directors of the Probation Institute Ltd (Registered Company Number 08873806) have agreed upon cessation of operation to transfer the assets and liabilities to the new Charitable Incorporated Organisation, Probation Institute (Registered Charity Number 1198486). The assets and liabilities will be transferred upon cessation of operation during the next financial period.
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