REGISTERED CHARITY NUMBER: 1198471
Trustees' Report and
Unaudited Financial Statements for the Year Ended 31st March 2023
for
Hunstanton & District Round Table 615
Stephenson Smart (East Anglia) Limited Chartered Accountants 22-26 King Street King's Lynn Norfolk PE30 1HJ
Hunstanton & District Round Table 615
Contents of the Financial Statements for the Year Ended 31st March 2023
| Page | |||
|---|---|---|---|
| Trustees' Report | 1 | to | 4 |
| Independent Examiner's Report | 5 | ||
| Statement of Financial Activities | 6 | ||
| Balance Sheet | 7 | ||
| Notes to the Financial Statements | 8 | to | 12 |
| Detailed Statement of Financial Activities | 13 |
Hunstanton & District Round Table 615
Trustees' Report for the Year Ended 31st March 2023
The trustees present their report with the financial statements of the charity for the year ended 31st March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
Objectives and activities
Objectives and aims
Hunstanton & District Round Table 615 is a non-profit making organisation which is a social club affiliated with the National Association of Round Tables of Great Britain and Ireland Charitable Fund (registered charity number 293681).
The objective of the charity is to generate funding for good causes in the local community by way of events held in its community.
The charity aims to raise charitable funds through events and community service activities that benefit the local community. These funds are then re-distributed to worthwhile causes via grants and donations to individuals or organisations in Hunstanton and the surrounding area.
Significant activities
Activities over the year for community service and/or to raise funds for public benefit including: Grant-making Activities
The charity redistributes funds to local causes via grants or "donation requests". We consider all applications for funds from within Hunstanton and the surrounding areas.
Once the charity receives the request, they are then discussed at the next Business Meeting of the Hunstanton & District Round Table before being voted on.
Public benefit
In accordance with the duties in the Charity's Act 2011, it is incumbent on the trustees to conduct a Public Benefit Test, to assess if the charity has complied with its duties in due regard to the public benefit guidance published by the Charity Commission. The trustees are satisfied that Hunstanton & District Round Table 615 has complied with its duty regarding the Public Benefit Test over the past year, based on the four principles in the Commission's Guidance.
1. There must be an identifiable benefit:
Funds raised from donations, sponsorships or concessions are redistributed to the local community through free events (such as the yearly Christmas Swim) and grants made to other charities, good causes, and local community organisations.
2. Benefit must be to the public or a section of the public:
All the charity's services are open to members of the public at large and access to our services is not restrictive. Grants are made by way of application to the charity and are open to any individual or organisation to apply for free of charge.
3. People on low incomes must be able to benefit:
As the charity offers free events for the general public, they do not consider any monetary restriction on the services offered.
4. Any private benefit must be incidental:
The trustees do not consider that any individual or organisation receives a 'private benefit' from the charity's work.
1
Hunstanton & District Round Table 615
Trustees' Report for the Year Ended 31st March 2023
Objectives and activities
Grantmaking
Applications for grants made by the charity are reviewed individually by the Hunstanton & District Round Table 615. The applications that are considered to be the most credible or valuable to the community are then brought to the next business meeting for all members of Hunstanton & District Round Table to discuss and vote on.
Applications are considered for grants that support or benefit the following members of society:
1) Children / young people
-
2) Elderly / old people
-
3) People with disabilities
-
4) Other charities or voluntary groups
-
5) Other defined groups
-
6) The general public
During the year the charity has received donations from the community which have been put into the charity's bank accounts for redistribution to the community by way of a grant.
Volunteers
The charity has no paid staff. All charitable activities are resourced by the trustees of the charity, and the members of Hunstanton & District Round Table. Events such as the fireworks display require additional volunteers from the general public and other local groups.
The organisation acts to ensure that adequate training is provided to trustees and volunteers, to ensure that the charity can deliver its events effectively and safely.
Achievement and performance
Charitable activities
Grant-making Activities
During the year the charity provided 14 grants (2022 - 5) back to the community amounting to £17,203.36 (2022 -£2,472.85).
Financial review
Financial position
At the year's end, the charity held fixed assets with a net book value of £141 (2022 - £0), these have been depreciated on a Straight line 5-year basis as outlined in the accounting policies.
Reserves policy
The trustees regularly review the finances, budgets, and cash flows to aid effective stewardship of the charity.
The trustees and members of Hunstanton & District Round Table have agreed to a reserve fund of £15,000 be held in reserves to assist in covering the costs for the fireworks display and the Christmas Swim.
Future plans
The trustees and other members of the Hunstanton & District Round Table aim to continue meeting with other people in the local community and explore other events in which they and the charity can continue their good work.
Structure, governance and management
Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
2
Hunstanton & District Round Table 615
Trustees' Report for the Year Ended 31st March 2023
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
The charity's declaration of trust is dated 7th November 1985.
Recruitment and appointment of new trustees
Trustees are appointed every year by the wider membership of the Hunstanton & District Round Table via nominations or by putting themselves forward. Potential trustees are then voted on by the current trustees and members of the Hunstanton & District Round Table.
Eligibility for the role of a trustee is not restricted to members of the Hunstanton & District Round Table. Potential trustees may also include members of the "41 Club" (association of ex-Tablers). Details of this association are included in the "Wider network" section of this report.
Considerations for the position include the individual's current obligations or commitments to the Hunstanton & District Round Table, experience, and qualifications.
Organisational structure
The charity is organised and maintained by the volunteer work provided by the members of the Hunstanton & District Round Table. All members are expected to provide support, and where necessary, their time to support the charity as part of their active membership.
The club appoints Four members, or other qualifying volunteers, to assume the role of trustees of the charity every year. The trustees assume all responsibility of the charity and act as its representatives during meetings of the Hunstanton & District Round Table.
Decision making
The control of the charity is held by its trustees who are charged with its stewardship. However, the trustees work alongside the other members of the Hunstanton & District Round Table at their regular meetings held throughout the year.
The decision-making process in relation to the provision of grants/donations made to local causes is made by the Council of the Hunstanton & District Round Table. Once the charity receives a request, we aim to acknowledge receipt within 28 days. Requests are then discussed at the next Business Meeting of the Hunstanton & District Round Table Council (usually held quarterly) before being voted on.
Induction and training of new trustees
Where necessary, trustees are provided assistance and training by their fellow trustees and/or members of the Hunstanton District Round Table who have previously held a trustee role.
Wider network
The charity is run by the Hunstanton & District Round Table, which is a social club affiliated with the National Association of Round Tables of Great Britain and Ireland Charitable Fund (the "Association").
The Association works in conjunction with its sister organisation, The National Association of Ladies Circles of Great Britain and Ireland (Ladies Circle). The Ladies Circle is open to women aged 18-45 and shares the same core values of friends, having fun and supporting local causes. Members of the Association or Ladies Circle who leave their club at the age of 45 can move on to the "41 Club"(association of ex-Tablers) or "Tangent" respectively.
The Association is also a member of the National Council of Voluntary Organisations.
Reference and administrative details
Registered Charity number 1198471
3
Hunstanton & District Round Table 615
Trustees' Report for the Year Ended 31st March 2023
Principal address Heacham Manor Golf Club Hunstanton Rd Heacham King's Lynn Norfolk
Trustees
Mr J Napolitano (appointed 1.4.2022) Mr E Napolitano (appointed 1.4.2022) Mr R Darby (appointed 1.4.2022) Mr R Brown (appointed 1.4.2022)
Independent Examiner
Claire Melton FCCA TEP Stephenson Smart (East Anglia) Limited Chartered Accountants 22-26 King Street King's Lynn Norfolk PE30 1HJ
Approved by order of the board of trustees on 27th May 2024 and signed on its behalf by:
Mr J Napolitano - Trustee
4
Independent Examiner's Report to the Trustees of Hunstanton & District Round Table 615
Independent examiner's report to the trustees of Hunstanton & District Round Table 615
I report to the charity trustees on my examination of the accounts of Hunstanton & District Round Table 615 (the Trust) for the year ended 31st March 2023.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
This report is limited to examination of the financial statements for the year ended 31 March 2023. No work has been carried out on the comparative year.
Claire Melton FCCA TEP
The Association of Chartered Certified Accountants
Stephenson Smart (East Anglia) Limited Chartered Accountants 22-26 King Street King's Lynn Norfolk PE30 1HJ
27th May 2024
5
Hunstanton & District Round Table 615
Statement of Financial Activities for the Year Ended 31st March 2023
| 2023 | 2022 | ||
|---|---|---|---|
| Unrestricted | |||
| fund | Total funds | ||
| Notes | £ | £ | |
| Income and endowments from | |||
| Donations and legacies | 450 | - | |
| Other trading activities | 2 | 32,952 | 33,265 |
| Investment income | 3 | 96 | 3 |
| Other income | - | 1,660 | |
| Total | 33,498 | 34,928 | |
| Expenditure on | |||
| Raising funds | 13,508 | 11,657 | |
| Charitable activities | |||
| Donations | 17,616 | 4,303 | |
| Other Costs | 3,734 | - | |
| Other | 428 | 293 | |
| Total | 35,286 | 16,253 | |
| NET INCOME/(EXPENDITURE) | (1,788) | 18,675 | |
| Reconciliation of funds | |||
| Total funds brought forward | 44,601 | 25,926 | |
| Total funds carried forward | 42,813 | 44,601 |
The notes form part of these financial statements
6
Hunstanton & District Round Table 615
Balance Sheet 31st March 2023
| 2023 | 2022 | ||
|---|---|---|---|
| Unrestricted | |||
| fund | Total funds | ||
| Notes | £ | £ | |
| Fixed assets | |||
| Tangible assets | 6 | 141 | - |
| Current assets | |||
| Debtors | 7 | 3,042 | - |
| Cash at bank | 40,229 | 44,601 | |
| 43,271 | 44,601 | ||
| Creditors | |||
| Amounts falling due within one year | 8 | (599) | - |
| Net current assets | 42,672 | 44,601 | |
| Total assets less current liabilities | 42,813 | 44,601 | |
| NET ASSETS | 42,813 | 44,601 | |
| Funds | 9 | ||
| Unrestricted funds | 42,813 | 44,601 | |
| Total funds | 42,813 | 44,601 |
The financial statements were approved by the Board of Trustees and authorised for issue on 27th May 2024 and were signed on its behalf by:
Mr J Napolitano - Trustee
The notes form part of these financial statements
7
Hunstanton & District Round Table 615
Notes to the Financial Statements for the Year Ended 31st March 2023
1. Accounting policies
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Computer equipment - Straight line over 5 years
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
8
Hunstanton & District Round Table 615
Notes to the Financial Statements - continued for the Year Ended 31st March 2023
2. Other trading activities
3.
| Other trading activities | ||
|---|---|---|
| Fundraising events Investment income Deposit account interest |
2023 £ 32,952 2023 £ 96 |
2022 £ 33,265 |
| 2022 £ 3 |
4. Trustees' remuneration and benefits
There were no trustees' remuneration or other benefits for the year ended 31st March 2023 nor for the year ended 31st March 2022.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31st March 2023 nor for the year ended 31st March 2022.
5.
Comparatives for the statement of financial activities
| Comparatives for the statement of financial activities | |
|---|---|
| Unrestricted | |
| fund | |
| £ | |
| Income and endowments from | |
| Other trading activities | 33,265 |
| Investment income | 3 |
| Other income | 1,660 |
| Total | 34,928 |
| Expenditure on | |
| Raising funds | 11,657 |
| Charitable activities | |
| Donations | 4,303 |
| Other | 293 |
| Total | 16,253 |
| NET INCOME | 18,675 |
| Reconciliation of funds | |
| Total funds brought forward | 25,926 |
9
Hunstanton & District Round Table 615
Notes to the Financial Statements - continued for the Year Ended 31st March 2023
| 5. | Comparatives for the statement of financial activities - continued | |||
|---|---|---|---|---|
| Unrestricted | ||||
| fund | ||||
| £ | ||||
| Total funds carried forward | 44,601 | |||
| 6. | Tangible fixed assets | |||
| Computer | ||||
| equipment | ||||
| £ | ||||
| Cost | ||||
| Additions | 154 | |||
| Depreciation | ||||
| Charge for year | 13 | |||
| Net book value | ||||
| At 31st March 2023 | 141 | |||
| At 31st March 2022 | - | |||
| 7. | Debtors: amounts falling due within one year | |||
| 2023 | 2022 | |||
| £ | £ | |||
| Trade debtors | 3,042 | - | ||
| 8. | Creditors: amounts falling due within one year | |||
| 2023 | 2022 | |||
| £ | £ | |||
| Other creditors | 599 | - | ||
| 9. | Movement in funds | |||
| Net | ||||
| movement | ||||
| At 1.4.22 | in funds | At 31.3.23 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 44,601 | (1,788) | 42,813 | |
| TOTAL FUNDS | 44,601 | (1,788) | 42,813 |
10
Hunstanton & District Round Table 615
Notes to the Financial Statements - continued for the Year Ended 31st March 2023
9. Movement in funds - continued
Net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement |
|---|---|---|
| resources | expended | in funds |
| £ | £ | £ |
| Unrestricted funds | ||
| General fund 33,498 |
(35,286) | (1,788) |
| TOTAL FUNDS 33,498 |
(35,286) | (1,788) |
| Comparatives for movement in funds | ||
| Net | ||
| movement | ||
| At 1.4.21 | in funds | At 31.3.22 |
| £ | £ | £ |
| Unrestricted funds | ||
| General fund 25,926 |
18,675 | 44,601 |
| TOTAL FUNDS 25,926 |
18,675 | 44,601 |
| Comparative net movement in funds, included in the above are as follows: | ||
| Incoming | Resources | Movement |
| resources | expended | in funds |
| £ | £ | £ |
| Unrestricted funds | ||
| General fund 34,928 |
(16,253) | 18,675 |
| TOTAL FUNDS 34,928 |
(16,253) | 18,675 |
| A current year 12 months and prior year 12 months combined position is as follows: | ||
| Net | ||
| movement | ||
| At 1.4.21 | in funds | At 31.3.23 |
| £ | £ | £ |
| Unrestricted funds | ||
| General fund 25,926 |
16,887 | 42,813 |
| TOTAL FUNDS 25,926 |
16,887 | 42,813 |
11
Hunstanton & District Round Table 615
Notes to the Financial Statements - continued for the Year Ended 31st March 2023
9. Movement in funds - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 68,426 | (51,539) | 16,887 |
| TOTAL FUNDS | 68,426 | (51,539) | 16,887 |
10. Related party disclosures
There were no related party transactions for the year ended 31st March 2023.
12
Hunstanton & District Round Table 615
Detailed Statement of Financial Activities for the Year Ended 31st March 2023
| Income and endowments Donations and legacies Donations Other trading activities Fundraising events Investment income Deposit account interest Other income No description Total incoming resources Expenditure Other trading activities Purchases Charitable activities Insurance Advertising Sundries Repairs and renewals Grants to individuals Other Subscription Fees Depreciation of tangible fixed assets Support costs Governance costs Accountancy and legal fees Total resources expended Net (expenditure)/income |
2023 £ 450 32,952 96 - 33,498 13,921 1,416 65 1,240 413 17,203 20,337 415 13 428 600 35,286 (1,788) |
2022 £ - 33,265 3 1,660 |
|---|---|---|
| 34,928 11,657 1,173 275 382 - 2,473 |
||
| 4,303 293 - |
||
| 293 - |
||
| 16,253 | ||
| 18,675 |
This page does not form part of the statutory financial statements
13