2025-03-31-accounts

Charity Incorporated Organisation Number: 1198457 Companies House reference CE029085 (formerly charity number 301736) REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2025 T8dley & District Iri CEN I KE The Tadley Comrnunity Cenlre, NewGhur¢h Road. Tadley, Hampshi￿ RG26 4HN

CONTENTS....................................... ................................................................................. .. ANNUAL REPORT OF THE TRUSTEES............................................................................... INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES............................................. STATEMENT OF FINANCIAL ACTIVITIES...................................................,........................ BALANCE SHEET as al 31 March 2025................................................................................. NOTES TO THE FINANCIAL STATEMENTS.........................................................................

Discovery of Lease Details The Tadley and Dlslrict Communlly Association was registered with the Charity Commission on 13 December 1963. Ils eonstilulion is governed by a document adopted on 29 April 1959, which has since been amended on 25 March 1993 and 1 July 2008. Basingsloke & Deane Borough Council owns the freehold of Tadley Communily Centre and the land on which it is built. On behalf of the Assoclation, Tadley Councillors Watwick Lovegrove and Ihe Rev Barry Norris (now deceased) held the lease of the Centre in trnst for 25 years to 13 June 2019. TDCA signecl a New lease wilhe BDBC in 2011 Ihey bellev8 Ihe holding Iruslees lo be David Leeks and WaTwick Lovegove. However BDBC dld nol file it and cannot find the record il and therefor& the old lease stands On 31 March 2022 a CIO Icharftable Incorporated Organisatitsnl was registered which look over the activities of the Charity from 1° April 2022 A lease replacement for the CIO is Unde￿aY with BDBC.

This report relates lo the annual accounts of the Tadley & District Community Assoclallon I the Associalion'l for the year ended 31 March 2025. The Association as a CIO conllnues to be a registered charity, and remains exempl under section 505111 of ICTA 1988. PRINCIPAL ACTIVITY The Association manages Ihe purpose built Tadley Communlly Cenlre - known as The Link 8nd The Polnl youth building Clhe Cenlre"). TRUSTEES The following Iruslees served during the year ended 31 March 2025.. Adrian Noad - Chaim)an Rosemary Bond Chris Reeder- Vice Chair (Tadley Community Church) Tony Flahive Marg Wilson steven Mead (from 08.08.24} Linda Mead (User gioups) Jo Slimin Chris Spence {Tadley Town Council) (Basingstoke & Dean& Borough Counci TRUSTEES, RESPONSIBILITIES FOR THE FINANCIAL STATEMENTS Charity law requires the trustees lo prepare the Association's financial slalemenls taking a true and fair view of financial acllvilies during each year and of the financial position at the end of each year. Particular care is needed when.. selecting suitable accounting policies and then applying Ihem consistent making judgements and eslimales that are reasonable and prudent slating whether applicable 8c¢ounling standards and statements of recommended practice have been followed and preparing figures on a goSng concern basis unless il is inapproprlale lo assume that the Association will Continue to operate. The trustees are iesponsible for keeping proper accounting records whlch disclose, wilh reasonable accuracy, the financlal position of the Associallon, and which enable them to both as¢ertain the financlal position of the Association and ensure that the financial statements comply with the requirements of the Trust Deed and the Charity Commission. They are also responsible for safeguarding the assets of the Associallon and hence for taking reasonable steps for Ihe prevention and detection of fraud and other irregularflies. The trustees have given cgnsideratlon lo the major risks to which the Association is exposed and are satisfied that there are adequate measure$ and controls in place lo appropriately mlllgale those rfsks. Signed on behalf of the trustees by On

I reporl on the Association's accounts, on pages 4 to 8. for the year ended 31 March 2025. RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER The Charity's trustees a￿ responsible for the preparation Df the accounts. The charity's trustees consider that an examination is required under section 145(1) of the Charities Act 2011, and that section 144(1) (audit) of the Charities Act 2011 does not apply lo the Charity. It is my responsibility to examine the accounts (under section 43 of the Act, as amended), to follow the procedures laicl down in the General Directions given by the Charity Commission (under section 43171(bl of the Act, as amended), and to slate whether particular matters have come to my attention. BASIS OF INDEPENDENT EXAMINER'S REPORT My examln8lion was carried out in aGwrdance with the Charity Commission's directions. An examination includes a review of the accounting records kept by the charity and 8 comparison of the accounts presented with those records. It also includes consideration of any unusual Items or disclosures in the accounts and seeking explanations from the trustees Con￿mIng any such mallers. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts. INDEPENDENT EXAMINER'S STATEMENT In the Gourse of my examination, no matter has come to my attention which gives me reasonable cause lo believe that in, any material respect, the trustees have not met the requirements to ensure that.. proper accounting records are kept in accordance with section 130 of the Charities Act 2011 and accounts are prepared which agree with the accounting records and comply wlth the accounting requirements of the Act,. or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Eleanor Greene Do the Numbers Ltd, 37 Upper Brownhill Road, Soulhamplon, S016 5NG ' July 2025

-/xI-)F.IVI"Il'i I IIIL:: IIC,CCJlJlIl I Note 2025 2024 Incoming Resources Hall hire and Affiliations Communily Development Community P2nlry Youth Buildlng Vending Machine Cinema Income from charitable activities Bank inler8St Grants lo cover specific expenses Fund raising Advert15ing income Monday Club Toy Library Donations 116,744 48,635 13,527 28.038 450 113,867 21,268 31,412 36,954 553 2,951 210.502 1,999 207,004 2.600 79.479 7.219 286 1,909 7,540 1,697 19,261 3,843 160 2,317 790 Income from voluntary sources TOTAL INCOMING RESOURCES 98.129 310,629 26,371 235,974 Resources expended Costs of generated funds Costs of activities in furtherance of charitable objectives Governance costs COVID communlty support costs Depreciation of fixed a$5els 125,852 fj12,227 123.993 111,562 70,961 70,997 TOTAL RESOURCES EXPENDED 320,805 294,786 SURPLUSIIDEFICITI FOR THE YEAR Reserves brought forward RESERVES AT END OF YEAR (10,1761 {58.8121 858,397 848 221 917,209 858,397 The reserves are all held as a general fund an¢J hav& no reslrlclions placed upon Ihen7. The fund balance represents all the gains Dr losses arising for the y8ar and carried forward. Al of the Association's operalions are classed as continuing.

Notes 2025 2024 FIXED ASSETS Tangible assets 693.345 729,032 CURRENT ASSETS Debtors Cash al bank and in hand 5,063 156 368 161,430 6,534 135,227 141,761 CREDITORS Due within one year NET CURRENT ASSETS NET ASSETS 6,555 12,397 154,876 848,221 129 364 858,397 REPRESENTED BY Unrestricted General Funds Uniestficled reserves- youth bullding TOTAL FUNDS 33.541 814,680 848,221 43,717 814680 858,397 Thè trustees approved these financial slalemenls al a meellng and Ih8y have been signed on th&lr beh21f by the following trustees: Adrian Noad, Chaimian

I IiJ-i-F;: 1. ACCOUNTING POLICIES Basis of accountlng These accounts have bèen prepared under the historical cost Gonvenlion uslng accounting policies that best glve a true and fair view in accordance with The Charities {A¢counls and Reports) Regu131ions 2010, the Slalemenl of Recommended Practice, applicable eccounling standards and the Charities Acts 1993 and 2006. Income Incom8 Is taken lo the accounts in the period when Ihe relevant facilities have been used by customers. Where incoming resources have related expenditure (as with fund raising) the incoming resources and related expenditure are reported gross in the Statement of Financial Aclivilies. Donations, grants and other receipts are accounted for when received and Ihg Associ8lion has unconditional enlillemenl lo use them. Inleresl is accounted for wh&n credited lo the Association's bank slalemenls. Expenditure All expendilur? is Included In the accounls on an accruals basis and are recognised when there is e legal or cDnslru¢tive obligation to pay for expenditure. Costs Ihal have not been capilalised as fixed assets have been directly attributed to one of the expense categories in the Statement of Financial Aclivilies. Tangible fixed assets and depreclation All fixed assets are initially recorded al c05t. The cost of building works or equipment donated by the local or county councils have been excluded from the a¢counls. Tangible fixed assets are depreciated as per the schedule below lo rèflect their useful life. Reserves The Assoclalion's reserves policy is lo airn lo hold al least four monlhs of expended resources to meet ils obligations. Taxation The Association is exempl from in¢ome and corporation taxes under section 505(1} of the Income and Corporalion Taxes AGI 1988 cosrs OF ACTIVITIES IN FURTHERANCE OF CHARITABLE OBJECTIVES Utilities and servic8S Youth Building Community pantry Building Maintenance Cleaning conliaclors and materials Enlertalnmenl. canteen and drinks Cinema Community functions and developments Monday Club Advertlsing events 2025 2024 15.545 2,165 7.321 28,886 18,324 3,023 2,047 45.850 1,823 868 25,454 3,001 12,981 23.684 18,753 1,124 2,179 22,556 1,647 868 125,852 112,227

1. GOVERNANCE COSTS Wages and salaries Office and general expenses Independent examiner's fees Other professional fees Tralning 111.159 8.660 480 3,694 96,576 9,653 480 3.323 1,531 111.562 123,993 The average weekly number of paid employees, calculated as full tlme equivalents, during the year was 412024.. 4}. No employee received remUneral￿)n of more than £60,000. Thc)se employees èntitled to auto.enrollment have a defined contribullon pension with NEST. Trustees are not remuneraled nor did any clalm reimbursement of personal expenses.

2. TANGIBLE FIXED ASSETS Basingsloke & Deane Borough Council owns the freehold of Tadley Community Cent and the land on which it is built. A lease replacement forthe CIO is undelway wlth BDBC The Asso¢i2tion has capiialised and depreciates the followlng equipment Ihal il owns.. Youth Flxtures and Total Bullding F&F fittings 133010 RBI (25Yo RBI Youth Building (4% SLI Cost blfwd at 1 April 2024 A(Jdilions C05t ¢lfwd al 31 March 2025 927,768 58,492 249,761 1.236.021 35,404 35,404 249,761 1,271,425 927,768 58,492 Dep'n bl￿d al 1 April 2024 Provided during the y8ar Dep'n ¢l￿d al 31 March 2025 295,751 37,111 332,862 48.769 3,209 61,978 162,598 30,642 193,240 507.119 70,961 578,080 Nel book value at 31 March 2025 694,906 S,514 64,020 693,345 Net book valu& al l April 2024 632,017 9,723 87,292 729,032 DEBTORS 2025 2024 Amounts owed by users of the Comtnunity Centre Prepaid expense5 5.063 6,534 5,063 6,534

3. CREDITORS- due withln one year 2025 2024 Amounts owed to suppliers Accruals and deferred income Taxes and nallonal Insurance 3,539 273 10.000 2,124 6,555 12,397

4. TRANSACTIONS WITH RELATED PARTIES Other than as follows, the Association had no material transactions with any Iruslees or related parties for the year lo 31 March 2026.. Name ol related party .T8dley Town Council Basingsloke & Deane Borough Council lotments for the Labourinu Poor Relationship Trustees are membgrs Trusteè5 are metnbers Trustees are members This year Last year l Grant Grant oj 15,000 12,475 Grant The Centre Manager is a Member of Tadley Town Council bul all relevant interests are disclosed al both organisalions.

Trustees annual report for the period April 2024 April 2025 Aims and objective's The Tadley & District Community Association (also known as TDCA) was created in 1957 with the purpose of improving the lives of the residents of TADLEY and the surrounding districts of Baughurst, the Pamber's, Aldermaston and SilGhester. The Association aims to bring together local authorities, Socal residents and voluntary groups with the purpose of improving educational and recreational f acilities for those living in the district. Most of those activities centre around the hiring of the community centre cfhe Link) and the youth centre trhe Point) and includes a range of activities promoted by the comrnunity association and by third-parties in the form of hirings, which include toddler groups, activities for young people, Gommunity cinema, coffee morning, Silver Surfer IT training by the Community Association, other groups such as the University of the Third Age hiring of the facilities to provide opportunities for retired residents. Blood Donor service, Eye Screening, Early Years Checks and Youth Offending Sen/iGe. There are also a nurnber of independent fitness and hobby instructors providing Yoga, Pilates, Martial Arts and Keep Fit classes. We have an Under 5's pre-school, a Home Schooling group and during the week the Association runs evening activities for the youth of the area. The Associalion carries out a wide range of activities in pursuance of its charitable aims. The trustees consider these activities as summarised in this document, provides benefit both of those who use our centre and to the wider community of Tadley and district. Volunteers are an important resource that allow us to deliver a first class service in the running of both The Link and The Point. Without whom, to employ the equivalent number of individuals would be a financial burden on the charity. All our volunteers give their time freely. Achievements and performance The Two buildings are available to hire to the general public to run their own activities or events. The Association also run activities and events in these buildings. The Association runs a year round programme of 'not for profit, Coach Trips to places of interest and West End Shows. A comprehensive program of events takes place typically from 9 am until 10 pm Monday through to Friday. TDCA also run a community cinema on the first Saturday and first Thursday of each rnonth as part of its fundraising objectives. Along with Hall Hire Birthday Party packages which include the use of the Associations inflatable equipment

TRUSTEES ', Trustee Name Office Entitlement to Appointment Member Tadley Community I Church (User Group} Tadley Town Council i Member I tvTember Adrian Noad I Chris Reader Chair Vice Chair Chris Spence i Stephen Mead Marjorie Wilson David Leeks Ray Natriss Tony Flahive Linda Mead | Treasurer , MEmber Member Member Karens Aerobics (User Group) Jo Slimmin BDBC Representative {no voting right) Chairman's Report. Welcome to 66th Annual General Meeting. I recently had the opportunity to go through the minutes of past Trustee and Annual General meetings of this Association. Still in our possession, we have records of the earliest gatherings of local residents, many of whom moved to this area to facilitate the growth of AWRE and sought a facility that would help to build this new community. Blowing the dust of these records gave an insight into the challenges faced by these individuals. Indeed many of these challenggs repeated over and over through the ensuing decades, same or sirllilar problems just different faces tasked with resolving them. Some of those individuals are remembered with their names on the doors of rooms in this building. The most recent being the computer suite being named after the late Terry Faulkner. Some other names have not received the same recognition and to put that right in the Reception Area we have created a roll of honour that record those names of past chairs of this AssoGiatioii to recognises their contribution. The annual meeting is an opportunity for me to thank our current staff and volunteers for their dedication and support during the past twelve months, but this year I want to thank all our past Chairs and Trustees for their previous endeavours that have allowed us today to build on their legacies.

So, our past twelve months have been pretty good. Perhaps the most unexpected and pleasing moment was Tadley residents being lucky enough to scoop the Millionaire Street, Postcode Lottery and in turn a few local charities within that same postcode area being granted generous cash handouts, in our case the sum of £5D,000. Along with a grant from Basingstok8 & Deane Borough Council and with some of the Postcode money we have been able to replace the majority of the 1rnterna￿ fire doors and bring them up-to the appropriate Fire Safety Standards required for this type ot building. There are a few doors still to be done, not so much for safety reasons but more to do with aesthetics to have them in keeping with all the others. This we will be working on over the coming months. The Refurbishment started two years ago work has dragged on with still some remedial work to be completed. However at nearly 30 years of age, this building still looks good and receives a great deal of praise from Users that visit similar establishments that are able to make Gomparisons and that acknowledgement is always good to hear. The thorny subject of our car parks and relationship with our neighbours hopefully has now been resolved. The CCTV went live last September, and whilst it was a diff iGult time for our staff having to take the flack in the early days, things have settled down and our car parks remain solely for the use of our Groups. other milestones of note: The establishment of the Toy Library which has generated an income of £7,500 The continuing success of the coach trips the highlight being two separate trips with two coaches to see the amazing Abba Voyage in London's east 9nd, We have also been working on setting up a new bank account. Moving away from Barclays and moving over to Unity Trust with an account that is mLJch more charity compliant and has better18vels of safeguards as to how money is spent that protects staff and Trustees in the day to day running of the Association. During the past year we also saw the concrete floor in The Point being dug up, relaid and a new vinyl floor covering go down. Whilst on Ihe subject of The Point it would be appropriate to mention that the Youth Centre has not gone the way we envisaged it would, especially as we near Its ten year anniversary. In recent months we have lost our Youth Workers who have moved onto new pastures. Replacing them is a challenge. Cut backs from local and central government over recent years to Youth budgets has seen a decline in people pursuing youth work as a career, even seasoned professionals in this sector have turned their back on it favouring job security in new found gainful employment. Going forward will require us to think outside the box and develop

different type of youth strategy something Mandy & I will sit down and explore in the coming weeks. Other tasks we have to resolve in the near future include a now lease. Our current lease has expired. Although all involved with TDCA are adamant a new lease was signed 14 years ago and despite repeated requests over the last ten years for an updated lease to be supplied to us that confirm the arrangements for The Point, BDBC declared last year they had no knowledge of any new lease being granted 14 years ago and our existing lease is the only one they recognise. Whilst it's not a particular issue as our tenure is protected it does cause us an issue when seeking grant funding as one condition of any successful application is evidence of security of tenure to be able to deliver the project for which you are seeking funding. Unfortunately BDBC have pretty much let all their community buildings run down their leases, that's about 20 Centres and village halls and they expect to create 5 new leases per year. We don't know where we are on that list but I'm sure you can do the rllaths to work out the best and worst case scenario. Over th& past year the Food Pantry has been well used. Demand ebbs and flows as can be seen from the accounts income has fallen quite sharply and the running of the Food pantry going forward will require a model that makes it sustainable in the long run and this is something we can assure our members is under review. As long as we receive grants and donations it's a service we will look to protect particularly in the current political and economic climate as we feel demand for the service will grow once again. Once again the inflatable castle party packages at the weekends have been very successful. We have also recently identified a gap in the market for young child with Special Education Needs & Development and we have just acquired some additional equipment that is appropriate to their needs that will allow us to provide a safe environment for them to experience birLhday parties in these halls. Funding has come from the Postcode Lottery windfall. Going fomiard, we still have to update the blaGkout blind in Hall B. We also wish to add Tv screens to the rooms that don't have them and put blinds in the roof lights of the Beavers Room and Nursery.. W2 have in past years reported our desire to install solar Panels on the roof of the building. Our efforts initially thwarted by the refurbishment work, and then our failure to get grant funding. However , our landlords BDBC as part of their revised climate strategy have identified this facility as one that warrants the installation of solar panels at their expense. Initial survey work has been done and we wait confirmation of a start date. Anything that helps reduces our electriGity bills has to be welcomed.

Finally, I need to thank an ever increasing number of people for their efforts and the time they give up freely to support this organisation. Everybody is valued and apprEGiated for what you do. So big shout out and thank you to: Firstl&' Larry who is there whenever we need need him. In the office.. Jill, Val, Viv, Charlotte, Diane and Julie our Deputy manager. In the Faulkner Suite.. Des, Martin, Sue & Ruth,. The Cinema: The new projectionists Mandy H, Larry and Julie. Rosie for being our Ice Cream Lady. Ronnie, Sue and Jill for being our usherettes. Thank also to David for the many years service as our projectionist who sadly stepped down last year. The Food Pantry: Jackie, Kathy, Josie, Larry, Camilla, Tony, Pam, Katie, Amey, Pam, Jane, Olly, Neil, Alex. Aaron, Ann, Yvette, Freddie, Marge. Under 5's and Toy Library.. To Danielle, who sadly has since left us, to Charlotte, Arnanda, Jos. Shannon, Sushmita., Tete-a-Tete Cafe.. Ronnie,. Youth Workers who have now moved on.. Lucy who is now on an adventure in Australia, Paige who has left for university and Jack who came for a short while whilst on placement from Manchester University. To my fellow Trustees for your time and input at our tmeetings. A particular big thanks to Chris Spence for stepping up and taking the role as Treasurer. And finally to Mandy Atkinson our Association Manager. I may be the Captain of this ship with my hands on the helm. Mandy however Is very much our 2nd in command, navigator and chief engineer, food and beverages manager who our continuing success is solely attributed to. Thank you Mandy. Declarations The trustees declare that thoy have approved the trustees report above. Signed on behalf of thB charity trustees I Signature(sl Full Name(sl Position Date