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2023-08-31-accounts

Sutton-on-Trent Primary and Nursery School PTA (register no. 1198426)

October 2023

Annual Report and Accounts

For year end 31st August 2023

SUTTON-ON-TRENT PRIMARY AND NURSERY SCHOOL PTA - Charity Register Number 1198426

ANNUAL REPORT AND ACCOUNTS - For the year ended 31st August 2023

CONTENT:

Page 2 - General Information

Page 9 - Form CC16 a - Receipts and Payments Accounts

Page 10-12 Form TAR - Trustees’ Annual Report For The Period

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Sutton-on-Trent Primary and Nursery School PTA (register no. 1198426)

October 2023

Annual Report and Accounts

For year end 31st August 2023

GENERAL INFORMATION:

NAME(S) OF CHARITY: Sutton-on-Trent Primary and Nursery School PTA Sutton-on-Trent PTA

CHARITY REGISTERED NUMBER 1198426

REGISTERED ADDRESS Sutton-on-Trent Primary and Nursery School, Church Street, Sutton-on-Trent, Newark. Notts. NG23 6PD

TRUSTEES Chair - A. Smith Secretary - K. Seaston Treasurer - R. Henderson

BANKERS The Co-operative Bank Barclays Plc

INDEPENDENT EXAMINER J. Plant

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Sutton-on-Trent Primary and Nursery School PTA (register no. 1198426)

October 2023

Annual Report and Accounts For year end 31st August 2023

The trustees present their report for the year ended 31st August 2023.

OBJECTIVES OF THE CHARITY:

The object of the association (the objects) is to advance the education of pupils in the school in particular by: Developing effective relationships between the staff, parents and others associated with the school Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.

PUBLIC BENEFIT STATEMENT:

The Trustees have complied with the duty in section 4 of the 2006 Charities Act to have due regard to guidance on public benefit published by the Commission.

CHAIR’S REPORT:

We are a group of parents who meet every term to organise and host fundraising events for school. We work closely with the head teacher to determine what the school would like us to raise money for, and then organise fun events for the children whilst also raising money.

Highlights of the Last Year: Completing the Playground Project! Events: Easter Bingo Race Night Running the Festival Gate Christmas and Summer Fair Grandparents Tea Party Bingo and Play Your Cards Right at the village Coronation Event

How the PTA has Benefited Pupils: New Playground Buddy Bench Garden Equipment Class Books Maths Equipment Easter Eggs

Plans for the Upcoming Year: Aims: Raise Money for the audio visual equipment Events: Halloween Disco, Uniform Sales, Christmas and Summer Fair New events: Duck Race, Colour Run

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Sutton-on-Trent Primary and Nursery School PTA (register no. 1198426)

October 2023

Annual Report and Accounts

For year end 31st August 2023

TREASURER’S REPORT: For the financial year 01.08.2022 to 31.08.2023

Start Balance: £7,993.65 Total income: £49,884.05 Total expenses: £2,865.55 Total purchases: £48,714.70 End Balance: £6,297.45

BREAKDOWN OF FINANCES:

INCOME:

Event Income
Halloween Disco 2022 £635.94
Christmas Cards 2022 £711.00
Christmas Fair & Rafe 2022 £2087.10
Race Night January 2023 £919.00
Savanna Rags £181.80
Chocolate Bingo 2023 £390.64
CoronaKon Bingo 2023 £312.00
Summer Fair 2023 £2,026.21
Ice Cream Sales £219.20
N&S LoOery £967.00
Easyfundraising £421.94
Uniform Sales £370.60 **
DonaKons & Grants £40,226.20 ***
Bank Intrest £367.03
Amazon Smile £48.39
TOTAL: £49,884.05
**includes Halloween, naKvity and World Book Day costume sales.
Christmas Jumper sales.
***Includes: Blakemore FoundaKon Grant, ASDA FoundaKon, JG Pears,
SuOon FesKval 2022, Newark & Sherwood Council Grant, Intafora, Co-
op Community Champions, CADENT Match Giving, ASDA FoundaKon,
Hutchinson Engineering, BriKsh Ford FoundaKon, Weston Village Hall,
SKkins Commission.

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Sutton-on-Trent Primary and Nursery School PTA (register no. 1198426)

October 2023

Annual Report and Accounts For year end 31st August 2023

EXPENSES 2022/2023:

Item Expenses
Sumup Fees & Machine purchase £89.96 *
PTA Sashes £14.00
Ice Poles & Ice Creams for sales £75.21
Halloween Disco Expenses 2022 £243.26
Cost of Christmas Cards 2022 £459.00
Christmas Fair Expenses 2022 £555.00
N&S Gambling License £20.00
Church Christmas Tree £48.97
Parentkind Membership £145.00
TENS License (race night) £21.00
Chocolate Bingo £90.51
Uniform sales - Bread Trays £10.00
Uniform sale - Bread Tray Dolly £54.94 **
Summer Fair 2022 & 2023 £1009.95 ***
Christmas Fair 2023 (wrapping paper) £28.75
TOTAL: £2,865.55
* Unusually high as it included fees from the SuOon FesKval gate entry,
break down fees £50.98, purchase of two machines £38.98.
** Paid for by donaKon.
*** Includes payment for climbing wall summer fair 2022 (£340) and payment
for bouncy castles 2023 (£190) which will roll over for when we next book them
as we were unable to have the Summer Fair outside due to weather.

BREAK DOWN OF EXPENSES 2022/2023:

Event Expenses £2,482.68 87%
Annual Running Costs £239.97 8%
One Of Costs £142.90 5%
TOTAL: £2,865.55

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Sutton-on-Trent Primary and Nursery School PTA (register no. 1198426)

October 2023

Annual Report and Accounts For year end 31st August 2023

PROFIT 2022/2023:

Event Proft Proft increase
compared to
2021/2022
SuOon FesKval 2022 £5,359.25 DonaKon
Halloween Disco 2022 £392.68 £121.76
Christmas Cards £251.55 -£19.37
Christmas Fair & Rafe £1,835.45 * -£204.26
Break the Rule Non-uniform Days £0.00 -£214.30
Savanna Rags £181.80 £109.80
Race Night £892.46 First Kme 2023
Chocolate Bingo £298.28 -£84.01
CoronaKon Bingo/ Play your cards £311.69 N/A
Bank Intrest £367.03 £358.21
Summer Fair 2022 £1,566.53 ** -£469.13
Ice Cream Sales £140.19 *** -£187.31
N&S LoOery £896.00 First full year
Easyfundraising £381.35 £233.10
Uniform/Costume Sales £373.60 **** £173.10
DonaKons & Grants £34,561.95 £27,336.13
Amazon Smile £48.39 N/A
TOTAL: £47,858.20
*£305 is included from Hutchinson Engineering
** Takings afected by wet weather. Doesn’t include £38.50 of uniform sales
*** We didn’t do any cake or book sales this year.
**** Prices for logo jumpers increased to £2. DiversifcaKon of sales, to World Book Day,
Halloween and NaKvitycostume sales and Christmasjumper sales,has doubledproft.

Total profit 01.08.2022 to 31.08.2023: £47,858.20

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Sutton-on-Trent Primary and Nursery School PTA (register no. 1198426)

October 2023

Annual Report and Accounts

For year end 31st August 2023

PURCHASES 2022/2023:

PURCHASES 2022/2023:
Item Cost
Fire Pit Area £3,445.31
Books £1,061.69
Buddy Bench £500.00
Gardening Items £500.00
Panto Transport £650.00
New Playground £40,500.00
Easter Egg Hunt £47.70
Playground Furniture £2,000
Early Years Bread Trays £10.00
TOTAL: £48,714.70

The lasting effects of the COVID-19 pandemic and the cost of living crisis has no doubt had an impact on our fund raising during the 2022/2023 academic year. Despite this we have had or most successful year to date and have managed to achieve all of our fundraising aims for the year. We have completed the new playground far quicker than expected. Grants and donations made up 84% of our fund raising this year. Of this 78% of donations were received from the incredible generosity of local businesses and charities. We have also had a very successful year with national grants. This has allowed us to fund the fire pit, new playground, books for the school, gardening equipment, buddy bench, picnic benches and play boat.

In the current financial climate fund raising for the year 2023/2024 maybe even more challenging. Our aim is to raise funds for a new sound system for the school hall. We will hopefully achieve this through continuing our usual main fund raising events and applying for relevant grants. We could also have a sponsored event, including the local community.

RESERVES:

£500 is kept in reserve to ensure that there is always enough money to cover the expense of putting on one of main fundraising Fair events.

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Sutton-on-Trent Primary and Nursery School PTA (register no. 1198426)

October 2023

Annual Report and Accounts For year end 31st August 2023

INDEPENDENT EXAMINATION:

The charity's gross income has exceeded £25,000 and therefore an audit or independent examination of the accounts is required. As the gross income is less than £1 million an independent examination suffices the requirements of the Charity Commission

Jenny Plant will be independently examining the accounts for the Charity Commission Annual Returns.

I report on the accounts of Sutton-on-Trent Primary and Nursery School for the year ended 31st August 2023

RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER

The Charity's trustees are responsible for the preparation of the accounts. The Charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011. It is my responsibility to:

BASIS OF INDEPENDENT EXAMINER'S REPORT

My examination was carried out in accordance with the General Directives given by the Charity Commission.

An examination includes a review of the accounting records kept by the charity and the comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.

INDEPENDENT EXAMINER'S STATEMENT

In connection with my examination no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements

a. to keep accounting records in accordance with s.130 of the Act: and

b. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

…………J PLANT…………………………… Date …10/1/2024………..

J Plant 55 Hight Street, Sutton-on-Trent, NG23 6QA

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Sutton-on-Trent Primary and Nursery School PTA (register no. 1198426)

October 2023

Annual Report and Accounts For year end 31st August 2023

Charity Name Charity Name No (if any) No (if any)
**Sutton-on-Trent Primary and Secondary ** School PTA 1198426
Receipts andpayments accounts CC16a
For the period
from		 01.08.2022
Period start date		 To 31.08.2023
Period end date
Section A Receipts and payments (agree balances with receipts and payments account(s)) OK
Unrestricted		 OK
Restricted funds		 OK
Endowment
Unrestricted
funds		 Restricted funds Endowment
funds		 Total funds Last year Details funds
to nearest
£		 to nearest £ funds
to nearest £
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ B2 Other monetary assets - - -
A1 Receipts
Fund RaisingEvents 6,590 - - 6,590 - - - -
IQChristmas Cards 711 - 711 - - - -
Savanna Rags 182 - - 182 -
Newark & Sherwood Lottery 967 - - 967 - - - -
EasyFundraising 422 - - 422 - - - -
Uniform Sales 371 - - 371 -
Donations and Grants 40,226 - - 40,226 - - - -
Bank Interest 367 - - 367 -
Amazon Smile
Sub total(Gross		 income for AR) 48
49,884		 -
-		 -
-
48
49,884		 -
-		 Details Fund to which
belongs		 asset Cost (optional) Current value
(optional)
A2 Asset and investment sales, B3 Investment assets - -
(see table). - -
- - - - - -
- - - - - - -
Sub total - - - - -
- -
Total receipts 49,884 - - 49,884 -
A3 Payments
Event Expenses
RunningCosts
2,483
383		 -
-		 -
-
2,483
383		 -
-		 B4 Assets retained for the
charity’s own use		 Details Fund to which
belongs		 asset Cost (optional)
-
-		 Current value
(optional)
-
-
New School Playground 40,500 - - 40,500 - - -
Items for School 8,215 - - 8,215 -
- - - - - - -
- - - - - - -
- - - - -
- - - - - - -
- - - - -
**Sub total ** 51,580 - - 51,580 - - -
- -
A4 Asset and investment - -
purchases, (see table)
- - - - Fund to which Amount due When due
- - - - Details liability relates (optional) (optional)
**Sub total ** - - - - - B5 Liabilities -
-
Total payments 51,580 - - 51,580 - -
Net of receipts/(payments) - 1,696 - - - 1,696 - -
A5 Transfers between funds - **- ** - - - -
A6 Cash funds last year end 7,994 - - 7,994 -
Cash funds this year end 6,297 - - 6,297 -
Signed by one or two trustees on
behalf of all the trustees		 Signature Print Name Date of approval
Rebecca Henderson 02.02.2024
Section B Statement of assets and liabilities at the end of the period

 Anita Smith 02.02.2024
Unrestricted Restricted funds Endowment Endowment
Categories Details funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds Bank Account (1) 3,577 - -
Bank Account (2) 2,486 - -
Cash 235 - -
CCXX R1 accounts (SS) 1
Total cash funds		 6,297 - 02/02/2024
 -

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CCXX R2 accounts (SS)
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02/02/2024
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2
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Sutton-on-Trent Primary and Nursery School PTA (register no. 1198426)

October 2023

Annual Report and Accounts For year end 31st August 2023

nt Primary and Nursery School PTA
198426)		 nt Primary and Nursery School PTA
198426)		 nt Primary and Nursery School PTA
198426)		 nt Primary and Nursery School PTA
198426)		 nt Primary and Nursery School PTA
198426)		 nt Primary and Nursery School PTA
198426)		 nt Primary and Nursery School PTA
198426)		 nt Primary and Nursery School PTA
198426)
Trustees' Annual Report for theperiod
**From ** Period start date To Period end date
Day
01		 Month
08		 Year
2022		 Day
31		 Month
08		 Year
2023

Section A Reference and administration details

Charity name
Other names charity is known by
Registered charity number (if any)
Charity's principal address		 Sutton-on-Trent Primary and Nursery School PTA Sutton-on-Trent Primary and Nursery School PTA
Sutton-on-Trent PTA
1198426

Sutton-on-Trent Primary and Nursery School,
Church Street, Sutton-on-Trent,
Newark
Postcode NG23 6PD

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Anita Smith Chair
Rebecca Henderson Treasurer
KathySeaston Secretary

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of adviser
Name
Address
Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Parentkind Model Constitution – March 2021 Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Trustee selection methods Trustees must be members of the association and are elected by members of the Association at the AGM. Trustees shall have the power to co-opt committee (eg. appointed by, elected by) members/trustees at any time, these do not need to be members of the association. The number of co-opted committee members/trustees must not be more than 50% of the total number of committee members/trustees.

Additional governance issues (Optional information)

You may choose to include Policies in place: Code of Conduct, additional information, where Model complaints procedure policy, relevant, about: Model conflict of interest policy, • policies and procedures Model equal opportunities policy, adopted for the induction and Model expense policy, training of trustees; Model risk assessment policy Model safeguarding policy, • the charity’s organisational Model volunteering policy structure and any wider Social media policy template network with which the charity works;

Section C Objectives and activities

The object of the association (the objects) is to advance the education of pupils in the school in particular by: Summary of the objects of the 2.1 Developing effective relationships between the staff, parents and charity set out in its others associated with the school governing document 2.2 Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.

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TAR 1 March 2012
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March 2012

TAR 2

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Sutton-on-Trent Primary and Nursery School PTA (register no. 1198426)

October 2023

Annual Report and Accounts For year end 31st August 2023

We work with our school, parents, pupils and the local community to put on a range of events and activities such as; fairs, discos, craft activities, sponsored events, games nights, raffles. Uniform, cake, ice pop, toy and book sales. These help to raise funds, build the school community, and break down barriers.

We use our funds to purchase a range of goods and services that help advance the education of pupils at our school such as books, equipment, educational trips and training.

Summary of the main We have for example funded class reading books, maths and science activities undertaken for the equipment, RE resources, Early Years maths equipment, first aid courses public benefit in relation to for all the children and outside equipment. A new all weather play ground. these objects (include within Fire pit for outside learning classes. Gardening equipment. this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

Section D Achievements and performance

Highlights of the Last Year Summary of the main achievements of the charity Completing the Playground Project! during the year Easter Bingo Race Night Running the Festival Gate Christmas and Summer Fair Grandparents Tea Party Bingo and Play Your Cards Right at the village Coronation Event How the PTA has Benefited Pupils New Playground Buddy Bench Garden Equipment Class Books Maths Equipment Easter Eggs

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TAR 3 March 2012
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TAR
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March 2012

4

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Sutton-on-Trent Primary and Nursery School PTA (register no. 1198426)

October 2023

Annual Report and Accounts For year end 31st August 2023

Section E Financial review

We keep £500 in reserve to ensure that we can put on one of annual Fair Brief statement of the events. At the end of 2023 financial year we have £500 in reserves. charity’s policy on reserves

Details of any funds materially in deficit

Further financial review details (Optional information)

Section F Other optional information

Plans for the Upcoming Year

Raise Money for the audio visual equipment Halloween Disco, Uniform Sales, Christmas and Summer Fair New events – Duck Race, Colour Run

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

TAR
Signature(s)
Full name(s)
Position (eg Secretary, Chair,
etc)
Date
Anita Smith Rebecca Henderson

Chair		 Treasurer
5
March2012
02.02.2024

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