2024-10-01-accounts - Woodlands Extra

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Trustees’ Annual Report for the period

From 01/09/2023 Period start date To 31/08/24 Period end date

Charity name: Woodlands Extra

Charity registration number:1198422

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The objects of the CIO are to: (1)To advance the education of children of primary school age; and (2) To provide or assist in the provision of facilities in the interests of social welfare for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their age with the object of improving their conditions of life during out of school hours.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The charity was set up to provide the provision of childcare for Nursery children and school aged children in the local area. Starting points and data shows that children make good progress and start to learn the fundamental skills required to further develop this learning in Reception. Children from the surrounding area access the Holiday club that Woodlands Extra provides during many of the school holidays. Between September 23 and August 2024 , the charity spent £14,000 on new indoor and outdoor resources, further improving the facilities available to the children.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees gave due regard to the Charity Commission’s guidance on public benefit when making these investment decisions and feel they will not only benefit its users and their families but also the school community and beyond. In doing so this would encompass a sufficient section of the public for our charity’s purpose.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference

Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	We were able to offer (395 per child – 39 weeks x 5 days x 2 sessions) (21,060 for the 54 children) nursery sessions to families during the course of this year with a maximum capacity of 54 (20 two-year olds and 34 three- year olds) children each morning and afternoon session. We had 75 children in total on roll at the end of the year. We were also able to offer 195 (Setting open 39 week per year) total morning sessions over the last academic year and 195 before nursery sessions and 195 after nursery sessions with a maximum of 18 places available in each of these sessions. There will also be the same number of afternoon sessions - 195. Across the course of the year we were able to provide wrap around childcare for Nursery age children to 20 families. We were able to offer before and after school wraparound provision for 172 children and 138 families. We were also able to offer a holiday club provision for 98 families from the community (not just the school the provision is located on) We have been able to increase the number of children on-roll from the previous year and offer the holiday club provision to more families from the community.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Achievements against objectives set	Para 1.41	We have been able to maintain the number of children on roll in the after school club compared to previous years and increase the nursery provision to support more families.
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of theperiod	Para 1.21	At the end of the reported period, the charity had reserves of £139,742. This reflects a year increase of £45,254 on thepreviousyear.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The charities Scheme of Delegation of Financial Powers states that financially, we are adequately stable when we have reserves of £70,000. These reserves should allow the charity to fully operate for a further 4 months should profits fall of if no income was received. Throughout the reported period that reserves remained above £70,000 at all times.
Amount of reserves held	Para 1.22	The charity has a reserve of £70,000 or more at all times.
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The charity’s principal source of income is from fees received from parents for childcare and learning.
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other		The money invested into the facility improvements supports public benefit that can be accessed by the children in the provision, the school and other local families accessing the holiday provision.

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Incorporated Organisation (CIO)
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Appointed by the Existing Trustees

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	On appointment new Trustees will be given a copy of the settings Constitution and most recent Trustees AGM meeting minutes and statement of accounts. They will also be given all of the setting’s policies to read which are applicable to their role including those on safeguarding and child protection. It is also essential that each member is aware of the charities objects and their duty to carry out the charity’s purposes for the public benefit. Trustees understand the strategic role they play regarding the financial stability and sustainability of the setting as set out in its Constitution. They ensure that revenues and resources are used appropriately and effectively to further impact outcomes for learners.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Woodlands Extra
Other name the charity uses
Registered charity number	1198422
Charity’s principal address	Barnfields Primary School Lansdowne Way Wildwood Stafford ST17 4RD

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (if any)
Graham Ball	Chair	Trustee
Gayle Darlington		Trustee
Susan Francis		Trustee

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Financial Examiner/Audit or	Deans Accountants	Units 3, Hurricane Court Hurricane Close, 4 Gibson House, Stafford ST16 1GZ

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

----- Start of picture text -----
Signature(s)
Full name(s) Graham Ball
Position (eg Secretary, Chair of Trustees
Chair, etc)
Date
03/09/25
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Please note: The Trustees have contacted the Charity Commission to ask for the dates of the financial period to be amended to match the report and accounts.

The charity took over the running of the provision on 1[st] April 2023 and the account period is until 31/08/2023. The submission pages will not allow for the dates to amended and so contact was made to request support.

Reference: 20250129 - WOODLANDS EXTRA: 1198422 - Change Financial Period Query CRM:0829458

As there was no solution offered in response to this request the trustees have submitted the report and financial statements for the period 01/04/2023 to 31/08/2023

REGISTERED CHARITY NUMBER: 1198422 REPORT OFTHE YRUSTEES AND VNAUOITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024 FOR WOODLANDS EXTRA Deans Chzrtered Af countants Gibsvn House Hurricane Court Hurricane aose Stafford sn6 IGZ

WOODLANDS EXTRA CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024 Page Report of the Trustees Ito3 Independent Examlnevs Report Statement of Financial Activities Balance Sheet Notes to the Flnanclal Statements 7tolO Detailed Statement of Financial Artivities li

WOODLANDS ÈXTRA REPORT OF THE TRUSTEES FOR THE YEAR ENDED31AUGUSTZ014 The tru5tee5 present thelr report with the flnancial statements of the charity for the year ended 31 August 2024. The rrustees have adopted the provisions ol Accounting and Reporting by Chariries.. Starement of Recommended Practice applicable to chariiles preparing their accounts in accordance with the Flnancial Reportin8 5randard applicable in the UK and Republic of Ireland IFRS 1021 leffectlve l January 20191. REFERENCE AND ADMINISTRATIVE DEFAILS Re8Sstered Charlty number 1198422 Prin¢ipal address 8amfield5 Primary School Landsdown Way Stafford ST17 4RD Trustees G 8all G Darlington 5 Franci5 Independent examlner Deans Chartered Accountants Gibson house Hurricane Court Hurricane Close 5tafford ST16 IGZ COMMENCEMENT OF AcllviTIES The charity comfflenced its activities on l April 2023. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity 15 controlled by Its constitution, as a charitable incorporated organlsation. Recruitment and appolntment ol new trustees Sirnce incorporation, no nEW Trustees have been appolnted. Organisalional structure The Trustees delegate the day to day running of Woodlands Extra to the Nursery and Before and After School club Managers and the financial day to day running to the Administrative and Financial Manager. The trustees receive Informarion and advice from Stafford5hire County Council Ear¢y Education and Childcare team along with The charitv Commission. Page I

WOODLANDS EXTKI REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2024 STRucfuRE, GOVERNANCE AND MANEGEMENT Risk fflanagement The Trustees constantly vieW the potential risks to which it is exposed and systems have been established to rnitigate any risk. The Trustees have a Cornpany Policy for both the Club and the Nursery. Risk a5sesstnent 15 carried out when there 15 any change in equipment or resources. when there 15 afty charnge in the premises or when the parriculaf needs of a chlld necessitates thls. A daily vlsual inspection of the equipment and the whole prerni5es. indoor and out. 15 taken daily, before the children arrive. If a member of staff di5cover5 a hazard during the time the children are present they will make the area safe le.g. by cordoning it offl and inform the manager. All acodenrs and dangerous events are recorded in the Incident Book or on the Accident Record sheets. If the incident affected 3 child the record will be kept on the child's file. A rlsk assessment is made for each indiwdual trip. Fram the tran5POrt, boarding and leaving the transport, access to the venuelarea. etc. 08JECTIVE AND ACTIVITIES Objective$ and aims The objetts of the CIO are for the public benefit of pupi15 of Barnfields primary school.. 111 to advance the education of chlldren of primary school age.. and 121 to provide or assist in the provision of facilit5es in the interests of 5(Kial welfare for recreatioTh or other lei5vre time occupation of individuals who have need ol such facilitie5 by reason of their age with the object of improving their conditions of life during out o15chool hour5. Significant activities The Charity has provided the nece5S3ry facilities for the daily care, recreation and education of rhildren during Dut of hours and school holidays_ It ha$ advised on the education and rrainine of the persons in the provision o15uch care, education and recreation facilities. Publlc benefit The trustees have had regard to Charity Commi55ion guidance on public benefit. The benefit 15 to provide a safe enwronmeHt and encourage rhildren to develop and become independent. To benefit the parents of the children attending 8arnfields Primary School by providing thi5 sale and caring facility for their children to give them the ability to work. ACHIEVEMENT AND PERFORMANCE Charstable acti¥Trtie5 The charity has invested in improving the environment for the children in Woodlands Extfa and Nursery and In improving the resources lor the children attending the after-school club. FINANCIAL REVIEW Reserves policy For the financial year period 31 August 2024, the charity a made a net surplu5 of £45,25412023.. £94.4881. any fuods in exces5 of the charities working capital requlrement and the fundlng of future plans will donated to the Barnfields School. Page 2

WOODLANDS ExfRA REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2024 Approved by order of the board of trL¢Stees on And signed on its behalf bv= G 8all- Tru ee Page 3

INDEPENDENT EXAMINER'S REPORTTO THE TRUSTEES OF WOODLANDS EXTRA I report on the accounts for the period I September 2023 to 31 Au8USt 2024, whlch are set out on pa8es five to ten. Responsibilities and ba$15 of report As the charity's trusiees you are responslble for the preparation of the accounts in accordance wiih the requirements of the Charities Act 20111.the Act'l. I have examined your charity's accounts a5 required under section 14S of the Charities Act 20111'the Act'l. In cafrying out my examination I have followed the Directions given by the Charity Cornmlsslon under sectiorn 14515llbl of the 2011 Act. My role is to state whether any rnaterial matter5 have come to my attention giving me cause to believe.. l.that accounting cordS were not kept as required by section 130 of the Act,. or 2.that the account5 do not accord with those records.. or 3.that the acrounts do not comply with the atcounting requirements of the Act,- or 4.that the is further information needed for a proper undersianding ol the accounts. Independent emaminer's ststement I have completed my examtnation and h3ve no Concerns in respect of the matters111 to141 listed above and. in connection with following the Directions of the Charity Commission I have found no matters that require drawing to vour attention. Deans Chartered Accountants Gibson House Hurricane Court Hurricane Close Stafford ST16 IGZ Oate.. Page 4

WOODLANDS ERA STATEMENT OF FINANCIAL AalVITIÉS FOR THE YEAR ENDED 31 AUGUST 2024 2024 Unrestriced fund 2023 Unre5triced fund Notes INCOMING RESOURCE5 Inioming resources frorn generated funds Voluntary income Incoming resources from charitablE actNitles Childcare L313 121,696 469.987 134,043 Totol Income resources 471.3 255.739 RESOURCES EXPENOED Chartlable artivities Childcare 426.046 161.251 INCOMING RESOURCES 45,254 94.488 TOTAL FUND5 BROUGHT FORWARO 94,488 TOTAL FUNDS CARRIED FORWARD 139.742 94.488 The notes forrn part of these financlal statements Page 5

WOODLANDS ExfRA BALANCE SHE FOR THE YEAR ENDED 31 AUGUST 2024 2024 Unre5triced fund 2023 Unrestriced fund Note5 FIXED ASSETS Tansible assets 9,204 9.192 CURRENT ASS5 Debto¥s Cash at baThk arnd ill hand 10.596 128,202 138,798 91,760 91,760 CREDITOR5 Amount5 falling due within one year 18,2601 16,464 NET CURRENT ASSETS 130,538 85,296 TOTAL ASSETS LESS CURRENT LIABILITIES 139,742 94.488 NET ASSErs 139.742 94,488 FUNDS Unrestricted funds 139,742 94,488 TOTAL FUNDS 139,742 94,488 The financial statements were approved by the Board of Trustee5 on behalf by". and were signed on its G 8all Tru tee GD3 on- Trustee S Franci5 Trustee The notes form parr of these financial statements Page 6

WOODLANDS EKfRA NOTES TO THE FINANCIAL STATEMENTS FOR THEYEAR ENDED31 AUGUST2024 ACCOUNTING POLICIES 8asls of preparing the financial statements Woodlands Extra Is a charitèble organisation in the United Kingdom. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity. The address of the registered office is given in the charity information on page l ol these financial statements. The nature of the charity'5 Qperatlons and principal activities are detailed in the Trustees Report. Flnanclal reporting standard 102- reduced disclosure extmptions The charity has taken advantage of the following disclosure exemptlOT15 in preparing these financial statements. as permitted by FRS 102 Yhe Financial Reporting St3ndard applicable in the UK and Republic of Ireland,: the requirements of Sectlon 7 Statement of Cash Flows. A¢countlnK convention The charity constitutes a public benefit entity as defined by FRS 102. The fi'nancial statements have been prepared in accordance with Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charfties preparing their accounts in accordance with the Ftnancial Reporting Stand3rd applicable in the UK and Republic of Ireland IFRS 1021 eflective from l January 2019, the Financial Reportlng Standard applicable in the United Kingdom and Republic of Ireland IFRS 1021. and the Charities Act 2011. The financial 5taternents have been p¥epared on a going concern basis as the trustees believe that no material uncertatntie5 exist. The trustees have eonsidered the level ol funds held and the expected level of income and expenditure for 12 month5 from authorising these financial statements. The budgeted income and expenditure is sufficient wtth the level of reserves for the charity to be able to continue as a 8oiTrg concern. The financial statements are prepared under the historical cost conveniion. The financial StatemeIS are prepad in Sterling which is rhe functional currency Df the charity and rounded to the nearest £1. The charity commenced trading on l April 2023 and the prior years accounts had been prepared for a 5 month period. these accounts have been prepared for a 12 monrh period and as such the comparatives are not entirely comparable The significant accounting policies applied in the preparation of these financial statements are set out below. These polities have been consistently applied to all years pre5en¢ed unles5 Otherwise stated. Income Charitable income is received in exchange for the provision of child care serwce5 and is recognised when entitlement ha5 occurred. Resources expended Expenditure is accounted for on an accruals ba515 and ha5 been dassilied der headin85 that è8gregate all cost related to the category. Wheie costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent wrth the use of resourtes. Page 7

WOODLANDS EXTRA NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUfjLJ5T 2024 ACCOUNTING POLICIES- contlnutd Tanglble fixed assets Depreciation is provided at the following annual rates in order to write Off each asset over its estirnated useful Fixture5 and fiitinES- 15% on reducing balance Computer equipment- Straight line over 3 years Tangible fixed assets are stated at C05t less accumulated depreciation. Cost irlcludes c95ts directly attributable to making the asset capable of operating a5 intended. Taxation The charity 15 exernpt frorn tax on it5 charitable activitie5, Fund Attountin¥ Unrestricted ftsnds can be used in accordance with the charitable objectives at the d4scretion of the trustees. Further explanation of the nature and Purpose of each fund 15 included in the note5 to the financial statements. Pen510ll COSt5 and other post-retirement benefits The charity operates a defined contribution pension scheme. ContrIbtIonS payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. Debtgrs & rreditor5 re¢eNablelpayable wlthin one year Debtors and creditors Wlth no stated interest rate and receivable or payable within one year are recorded at transaction price. Any1055es arising from impairment are Tecogni5ed in the proh"t and 1055 account in other administrative expen5e5. CHARITABLE ACTivmES COST Direct costs Support cost5 2024 Totals 2023 Tota15 Childcare 423 299 426.046 849 345 161251 Chlld Care Staff costs Pfopertv lQ5t5 Educational and welfare Depreciatio Administration and support 338,171 43,928 25,977 2.066 119,136 26.441 5.373 1.655 8.646 161251 424 111 Page 8

WOODLANDS EXTRA NOTE5 TO THE FINANCIAL STATEMENTS FOR THEYEAR ENDED 31 AUGUST2024 TRUSTEES. REMUNERATION AND BENEFIT5 There were no trustees, remuneration or other benefit5 for the period ended 31 August 2024. 12023- £nill Trustees. expenses There were no iru5tee5' expenses paid for the period ended 31 August 2024.12023: £ntll STAFF cosr5 2024 2023 Wage5 and salries Social security costs Other pension costs 312,434 Ig,023 4.719 336,176 114.923 1.934 1,739 118,596 The average number of employee5 during the period was as follow5.. 13 12 No employees received emolurnents in excess of £60.(M)O. TANGIBLE FIXED ASSETS Fixtures and fittings Computer equipment Tot?Is COST At 15eptember 2023 Addition5 Disposals At 31 August 2024 10,767 360 80 1,719 10,847 2.079 11.127 1,799 12.926 OEPRECIATION At I SepteTnber 2023 Charge for year Eliminated on disposal At 31 August 2024 1,615 1.427 40 640 1.655 2,067 3,042 680 3,722 NETBOOK VALUE At 31 August 2024 8.085 1,119 9,204 At 31 March 2024 9,152 40 9,192 DEBTORS 2024 2023 Trade debtor5 10,596 Page 9

WOODLAND5 EXTRA NOTES TO THE FINANCIAL STATEMEiwf5 FOR THE YEAR ENDED 31 AIJGUST 2024 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 2023 Other creditors 8,260 6,464 MOVEMENTIN FUNDS Net Movement in lund5 At 01.09.23 At 31.08.24 Unrestriced funds General lund 94.488 94.488 45,254 139.742 139.742 Net movement in fund5. included in the above are a5 follows= Incoming resources Resources expended Movement in funds Unrestriced fund5 General fund 471,300 471,300 426,046 426,046 45,254 45.254 Page 10

WOODLANDS EXTRA OETAILED STATEMENT OF FINANaAL ACTlVtTIES FOR THE YEAR ENDED 31 AUGUST 2024 2024 2023 INCOMING RESOURCES Volunlary income Gifts Donations 10.847 110.849 121,696 1,313 1,313 Incomlnt resour¢es from charitsble activities Fees NEF Contributions 2S2,973 217,014 469.987 68,654 65,389 134.043 Total incoming resources 471,300 2S5,739 RESOURCES EXPENDED Charitsble activities Wages Social Security Pension Rent Classroom equipment Repairs and maintenance Insurance Refreshements PostB8e and 5taionery Admin and telephone Sundries Training Depreciation ol tangible fixed assets Charitable donations 312,434 19.023 4.719 36.lYXJ 14,120 7,928 622 11,857 80 3,639 7,503 1,995 2,066 1,313 423.299 114.923 1,934 1.739 15.0 1.473 11,441 3,900 671 1.440 4,878 540 L,655 159.594 Support Costs Other 4 Accountancy and legal fees Total resources expended 2.747 426.046 1,657 161.251 Net Income 45,254 94.488 This page doe5 not form part of statutory financial 5taternents Page 11

WOODLANDS ExfRA REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2024 Approved by order of the board of trL¢Stees on And signed on its behalf bv= G 8all- Tru ee Page 3