2023-10-01-accounts - Woodlands Extra

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees’ Annual Report for the period

From 01/04/2022 Period start date To 31/03/2023 Period end date

Charity name: Woodlands Extra

Charity registration number:1198422

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The objects of the CIO are to: (1)To advance the education of children of primary school age; and (2) To provide or assist in the provision of facilities in the interests of social welfare for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their age with the object of improving their conditions of life during out of school hours.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	During this period the charity was set up and was working towards setting up and transferring the provision of childcare for Nursery children and school aged children in the local area. All the background work was being carried out in order to be able to start running the provision from 1/4/23.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees gave due regard to the Charity Commission’s guidance on public benefit when making these investment decisions and feel they will not only benefit its users and their families but also the school community and beyond. In doing so this would encompass a sufficient section of the public for our charity’s purpose.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making

Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	During this period the charity was set up and was working towards setting up and transferring the provision of childcare for Nursery children and school aged children in the local area. All the background work was being carried out in order to be able to start running the provision from 1/4/23.

Additional information (optional) You may choose to include further statements where relevant about:


Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41

Investment performance Para 1.41 against objectives Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The charity had no income or expenditure during this period
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The charity had no income or expenditure during this period
Amount of reserves held	Para 1.22	0
Reasons for holding zero reserves	Para 1.22	The charity had no income or expenditure duringthisperiod
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Incorporated Organisation (CIO)
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Appointed by the Existing Trustees

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	On appointment new Trustees will be given a copy of the settings Constitution and most recent Trustees AGM meeting minutes and statement of accounts. They will also be given all of the setting’s policies to read which are applicable to their role including those on safeguarding and child protection. It is also essential that each member is aware of the charities objects and their duty to carry out the charity’s purposes for the public benefit. Trustees understand the strategic role they play regarding the financial stability and sustainability of the setting as set out in its Constitution. They ensure that revenues and resources are used appropriately and effectively to further impact outcomes for learners.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Woodlands Extra
Other name the charity uses
Registered charity number	1198422
Charity’s principal address	Barnfields Primary School Lansdowne Way Wildwood Stafford ST17 4RD

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (if any)
Graham Ball	Chair	Trustee
Gayle Darlington		Trustee
Susan Francis		Trustee

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

----- Start of picture text -----
Signature(s)
Full name(s) Graham Ball
Position (eg Secretary, Chair of Trustees
Chair, etc)
Date
27/01/25
----- End of picture text -----

Please note: The Trustees have contacted the Charity Commission to ask for the dates of the financial period to be amended to match the report and accounts.

The charity took over the running of the provision on 1[st] April 2023 and the account period is until 31/08/2023. The submission pages will not allow for the dates to amended and so contact was made to request support.

Reference: 20250129 - WOODLANDS EXTRA: 1198422 - Change Financial Period Query CRM:0829458

As there was no solution offered in response to this request the trustees have submitted the report and financial statements for the period 01/04/2023 to 31/08/2023

REGISTERED CHARITY NUMBER: 1198422 REPORT OF THE TRUSTEESAND UNAUDITED FINANCIAL STATEMENTS FOR THE PERIOD I APRIL 2023 TO 31 AUGUST 2023 FOR WOODLANDS EXfPA Deans Chartered Accountants Gibson House Hurricane Court Hurricane Close Stafford ST16 IGZ

WOODLANDS EXTRA CONTENTS OF THE FINANCIAL STATEMENTS FOR THE PERIOD I APRIL 2023 TO 31 AUGUST 2023 Page Report of the Trustees Ito2 Independent Examiner's Report Statement of Financial Actiwties Balan Sheet Notes to the Financial Statements 6t09 Detailed Statement ol Financial Activ¢ties io

WOODLANDS EXTRA REPORT OF THE TRUSTEES FOR THE PERIOD IAPRIL 2023 TO 31 AUGUST 2023 The trustees present their report with the financial siatemenis of the charity for the period ended 31 August 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charitie5 preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective l January 20191. REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 1198422 Principal address Barnfields Primary School Landsdown Way Stafford ST17 4RD Trustèes G Ball G Dèrlington S Francis Independent examlner Deans Chartered Atcount8nt5 Gibson House Hurricane Court Huyricane Close Stafford ST16 IGZ COMMENCEMENT OF AcfiviTIES The charity commenced its acrivitre5 on l April 2023. STRUCTURE, GOVERNANCE ANO MANAGEMENT Governing document The charity is controlled by its constitution. as a charitable incorporated organi5ation. Retrultment and appointment of new tiustees Since incorporation, no new Trustees have been appointed. Organisational Structure The Trustees delegate the day to day running of Woodlands Extra to the Nursery and Before and AfieT School club Manager5 and the financial day to day running to the Administrative and Financial Manager. The trustees receive Information and advice from Stafford5hire County Council Early Education and Childcare team along with The charity Commission. Page I

WOODLANDS ERA REPORT OF THE TRUSTEES FOR THE PERIOD I APRIL 2023 TO 31 AUGUST 2023 STRUCTURE. GOVERNANCE AND MANAGEMENT Rlsk management The Trustees constantly review the potentlal rlsks to which li is exposed and systems have been established to mitlgate any risk. The Trustees have a Company Policy for both the Club and the Nursery. Risk a5se55ment is carried our when there is any change in equipment or resources. when there is any change in the premises or when the particular needs of a child nece5Sltates thi5. A daily visual Inspèction ol the equipment and rhe whole premises. indoor and out, is taken daily, before the children arrive. If 3 member of staff discovers a hazard during the time rhe children are present they will make the area safe le.g. by Cordoning it offl and inform the manager. All accidents and dangerous events are recofded in the Incident Book or on the Accident Record sheets. If the incident affected a child the record will be kept on the child's file. A risk assessment is made for each individual trip. From the transport, boarding and leaving the transpori, access io the venuelarea. etc. OBJEcfivES AND ACTIVITIES Objectives and aims The objects of the CIO are lor the public benefit of pupils of Barnfields primary School.. 111 to advance the education of children of primary school age,. and 121 to provide or asslst in the provision of facilities in the interests of social welfare for recreation or other leisure time occupation of individuals who have need ol such facilities by reason of their age with the object of ImprovinÉ thelr conditions ol life during out of school hours. S5gnlficant attivitles The Charity has provided the necessary facilities for the daily care, fecreation and education of children during out of hours and school holidays. It has advised orn the education and training of ihe persons in the provision of such care, education and recreation facilities. Publlc benefit The trustees have had regard to Charlty CornmSsslon guidance on public benefit. The benefit is to provide a safe environment and encourage children to develop and become independent. To benefit the parents of the children attendin8 Barnfield5 Primary School by providinB this safe and caring facility lor their Children to give them the ability to work. ACHIEVEMENT AND PERFORMANCE Charitable activities The charity has invested in improving the environment for the children In Woodlands Extra and Nursery and in improving the resour5 for the children attending the after-school club. FINANCIAL REVIEW Reserves policy For the financial year period 31 August 2023. the chaflty a made a net surplu5 of £94,488. any funds in excess of ihe charities working capital requirement and the funding of future plans will donated to the BarnfieSds School. Approved by order of the board of trustees on and signed on its behalf bv.. G Ball - Trus ee Page 2

INDEPENDENTEXAMINER'S REPORTTOTHETRUSTEESOF WOODLANDS ERA I report on the accounts for the period l Aprll 2023 to 31 August 2023, which are set out on pa8e5 frjur to nine. Responsibilitie5 and basis of report As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111.rhe Act'l. I have examined your eharity'5 accounts as required under section 145 of the Charities Act 20111.rhe Act'l. In carrylng out my examination I have followed the Direction5 given by the Charity Commission undei section 14515llbl of the 2011 Act. My role Is to state whether any material matters have come to my attention giving me cause to believe.. that accounting records were not kept as required by section 130 of the Aci., or that the accounts do not accord with those records: Of that the accounts do not comply with the accounting requirements of the Act,. or that there is further information needed for 3 proper understandin8 of the accounts. Independent examiner'5 Statement I have completed my examination and have no concern5 in respeth of the matters111 to141 l+sted above and, in connection with following the Directions of the Charity Commission I have found no matters that require drawrn8 to vour attention. jeremy Hodgkiss Deans Chartered AccountèntS Gibson House Hurricane Court Hurricanè Close Stafford ST16 IGZ Date.. Page 3

WOODLANDS ERA STATEMENT OF FINANaAL A1VITIEs FOR THE PERIOD I APRIL 2023 TO 31 AUGUST 2023 Unrestricted fund Notes INCOMING RESOURCES Incoming resources from 8enerzted funds Voluntary income Incomln8 resources from ¢haritable a¢tlvilies Childcare 121.696 134,043 Total incomin8 resources 255,739 RESOURCES EXPENDED Charitable activities Childcare 161.251 NET INCOMING RESOURCES 94,488 TOTAL FUNDS CARRIED FORWARD 94,488 The notes forrn part of these financial statements Page 4

WOODLANDS EJffRA BALANCE SHEET AT 31 AUGUST 2023 Unrestricted fund Notes FIXED ASSETS Tangible assets 9,192 CURRENT ASSET5 Cash at bank and in hand 91,760 CREDITORS Amounts fallin8 due within one year 16,4641 NET CURRENT A55ETS 85.296 TOTAL ASSETS LESS CURRENT LIABILITIE5 94,488 NET ASSETS 94,488 FUNOS Lfn¥estricted funds 94,488 TOTAL FUNDS 94,488 rhe financial statements were approved by the 8oard of Trustees on 115 behalf by.. and were signed on 4/J• G Ball -T stee gton -Trustee S Francis-Trustee The notes form part of these financial staternents Page S

WOOOLANDS EXTRA NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD I APRIL 2023 TO 31 AUGUST 2023 ACCOUNTING POLICIES Basis of preparlng the financlal statements Woodlands Exrra is a charifable o¥ganisation in the United Kingdom. In the event of the charity being wound up. the liability In respect of the guarantee is limited to £1 per member of the charity. The address of the registered office is given in the charity information on page l of these f1nancial statements. The nature ol the charity's operations and princip31 activities are detailed in the Trustees Report. Financial reportlng standard 102- reduced disclosure exernptlons The charity has taken advantage of the following disc105ure exemptions in preparing these financial statements, as permitted by FRS 102 'The Financsal Reporting Standard applicable in the UK and Republic of Ireland,: the requirements of Section 7 Statement of Cash Flows. Accounting tonvefttion The charity constitutes a public benefil entity as definèd by FRS 102. The flnancial statèments have been prepared in accordance with Accountlll8 and Reporting by Charities.. Statement of Recommended Practice applicable to charities prepaTing their aceounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 effective from l January 2019, the Financial Reporting Standard applicable in the United Kingdom and Reptsblic of Ireland IFRS 1021, and the Charities Act 2011. The financial Statements have been prepared on a going concern basis as the trustees believe that no material ¢Jncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 month5 frorn authorising these financial statement5. The budgeted income and expenditure 15 sufficient with the level of reserve5 for the charity to be able to continue as a going concern. The financial statements are prepared under the historical c05t convention. The financial statements are prepared in sterling which is the functional currency of the charity and rounded to the nearest £1. The charity commenced trading on l April 2023 and the accounts have been prepared for a S month period to 31 August 2023 in Ilne with the academic year. The signifi¢ant accounting policies applied in the preparation of these financial statements are set out below. These policie5 have been consistently applied to all years presented unless Otherwise stated. Iricome Charitable income is received in exchange for the provision of child care service5 and is recognised when entitlement has occurred. ReSoUrS expended Expenditure is accounted for on an accTua15 basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Page 6

WOODL4NDS ERA NOTES TO THE FINANCIAL STATEMENTS- CONTINUED FOR THE PERIOD I APRIL 2023 TO 31 AUGUST 2023 ACCOUNTING POLICIES- contlnued Tangible fixed assets Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful Fixtures and fittings Computer equlpment 15% on reiluclng b81ance Straight line over 3 years Tangible fixed assets are stated at cost less accumulated depreciation. Cost includes costs directly attributable to making the asset capable ol operating as intended. Taxatlon rhe charity is exempt from tax tsn tt5 charitable activities. Fund accountlng Unrestrlcied funds can be used in accordance with the tharitable objectives at the discretion of the trustees. Further explanation of the nature and purpose OF each fund is induded in the notes to the financial statements. Pension costs and other post-retirèment benefits The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activllies in the period to which they relate. Debtors & credltois iecelv¥blelpayable withln one year Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in the profit and loss account other administrative expenses. CHARITABLE ACTIVITIES COSTS Direct costs Support costs Totals Childcare 159.S94 1.657 161,251 Staff costs Property costs Educational and welfare Oep¥eciation Administration and support 119.136 26.441 5,373 1.655 8.646 161.251 Page 7

WOODLANDS EXTPA NOTES TO THE FINANCIAL STATEMENTS. CONTINUEO FOR THE PERIOD I APRIL 2023 TO 31 AUGUST 2023 TRUSTEES, REMUNERATION AND BENEFITS There were no trustees, remuneration or other benefits for the period ended 31 Au8U5t 2L)23. Trustee5' expenses There were no trustees, expenses paid for the period ended 31 August 2023. STAFF COSTS Wa8es and salaries Social secuiily costs Other pension costs 114.923 1.934 1.739 118.596 The average monthly number of employees during the period was as follows". 12 No employees received ernoluments in excess of £60,000. TANGIBLE FIXED ASSETS Fixtvres and fittings Computer equipment Totals COST Additions 10,767 80 10,847 DEPRECIAnoN Charge for year 1.615 1.655 NET BOOK VALUE Al 31 August 2023 9,152 9,192 cREDOR5.. AMOUNTS FALLING DUE WITHIN ONE YEAR Other CTÈditors 6,464 Page 8

WOODLANDS EXTRA NOTES TO THE FINANCIAL STATEMENTS- CONTINUED FOR THE PERIOD I APRII 2023 TO 31 AUGUST 2023 MOVEMENT IN FUNDS Net movement in funds Al 31.8.23 Unrestrlcted funds General Fund 94.488 94.488 TOTAL FUNDS 94,488 94.488 Net rnovement in funds. included in the above are as follows.. Incoming resources Resources Movement in expended funds Unrestrirted funds General fund 255.739 1161,2sII 94.488 TOTAL FUND5 255,739 1161.2511 94,488 Pa8e 9

WOODLANDS ExfRA DEfAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE PERIOD I APRIL 2023 TO 31 AUGUST 2023 INCOMING RESOURCES Voluntary Income Gifts Donations 10.847 110.849 121,696 Incoming resources from rharitable activÉties Fee5 NEF Contributions 68,654 65,389 134.043 Total Incoming resources 255,739 RESOURCES EXPENDED Charitable activitie5 Wages Social security Pensions Rent Classroom Equipment Repairs and maintenance Relre5hments Postage and stationery Admin and telephone Sundries Training Depreciation of tangible fixed assets 114,923 1.934 1,739 15,000 1.473 11.441 3.900 671 1.440 4.878 540 1,655 159,594 Support ¢osts Other 4 Accountancy and legal fees 1,657 Total resources expended 161.251 Net Income 94,488 This page does not form part of the statutory financial statements Page 10