FRIENDS- NEWARK CASTLE GARDENS FRIENDS OF NEWARK CASTLE AND VICTORIAN GARDENS REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 FRIENDS OF NEWARK CASTLE AND VICTORIAN GARDENS REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 REFERENCE ANDADMINISTRATIVE INFORMATION Registered Charity Number.. 1198387 Date of Registration-. 25 March 2022 Registered Address: 9 Cardinal Hinsley Close Newark Nottinghamshire NG24 4NQ Website.. www.newarkcastlefriend5.co.uk Trustees= Sharon Morlev Ichairl Alex Peace-Gadsby OBE DL Paul Stubbs Bob Young (Treasurer) Laura Walsh Dawll Stubbs TRUSTEES REPORT FOR THE YEAR ENDED 31 MARCH 2025 The Trustees present their annual report together with the financial statements of the charity for the vear ended 31 March 2025. The financial statements have been prepared in accordance with the accounting policie5 and comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association and AccoLJnting and Reporting by Charities.. Statement of Recommended Practice applicable to charitie5 preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland effective l January 2019. The reference and administrative information on page 2 forms part of this report. Structure. Governance and Management Friends of Newark Castle and Victorian Gardens is a Charitable Incorporated Organisation with a Foundation model constitution. It wa5 re815tered as a charity Dn 25 March 2022. The charity was established under a constitution that established the objects and powers of the membership organisation. Recruitment and Appointment of the Board of Tru5tee5 The charity's constitation states that there must be a minimum of three Trustees. Every Trustee must be appointed by a resolution at a properly convened meeting. The charity strives to ensure that Trustees have the relevant skills, knowledge and experience required for the effective administration of the charity. New trustees are usually identified from amongst the local community and are asked to declare any conflicts of interest. The induction process for any newly appointed trustee comprises an initial meeting with the Board of Trustees and receipt of 3 copy of the constitutiorTr, copy of the m05t recent annual report and accounts, copy minutes of previous Trustees, meetings and a copy of the charity commission guidance Yhe Essential Trustee,. Risk Management The Trustees implement a risk management strategy which includes an annual review of the risks that the charity may face and the establishment of Systems and procedures to mitigate those risks identified. Organisatlonal Structure The charity does Not employ any staff. All members are volunteers and the volunteers work with Newark and Sherwood District Council. Objectives and Activities for the Public Benefit The Friends of Newark Castle and Victorian Gardens is a registered charity with the objectives of.. Promoting the conservation and preservation of Newark Castle and Gardens foi the public benefit, in particular, but not exclusively by the provision of information, advice, assistance and services and facilities for visitors and members of the public,. Advancing the education of the public by promoting public appreciation of the history of Newark Castle and Gardens and encouraging further study or enquiry into its buildings. residents or events. The Trustee5 confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objertives and have complied with their duties under the Charities Act 2011. Achievements and Performance 2024125 ha5 seen the Charity continue to develop its relationship with Newark and Sherwood District Council, particularly working tow3rd5 the Gatehouse Project. The Friends held a series of open days at Newark Castle to raise awareness of the Gatehouse Project, explain more about the historic significance and importance of the landmark and to raise funds for the Charity. Trustees, Responsibilities in Relation to the Financial Statements The Trustees are responsible for preparing the Trustees, Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards Iunited Kingdom Generally Accepted Accounting Prarticel. Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of aff3irs of the charitable company and of the incoming resources and 3pplic3tion of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial st3tements, thè trustees 8re required to.. Selert suitable accounting policies and then apply them consi5tently,' Observe the methods and principle5 in the Charities SORP,. Make judgement5 and estimates that are reasonable and prudent,. State whether applicable UK Accounting St3ndards have been followed. subject to any material departures disclosed and explained in the financial statements,. Prepare the financial statements on the going concern basis unless it Is inappropriate to presume that the charitable company will continue in operation. The Trustee5 are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detettion of fraud and other irregularities. Approved by the Board of Trustees on 5 january 2026 and signed on its behalf.. Sharon Morley Chair of Trustees FRIENDS OF NEWARK CASTLE AND GARDENS RECEIPTS AND PAYMENTS ACCOUNTS 25 MARCH 2024 TO 31 MARCH 2025 Section A Receipts and payments Unrestricted fund5 Restricted funds Endowment funds Total funds Last year Al Re¢elpts Income frorn Activitie5 268.31 44.75 Sub totol 268.31 A2 Asset and investrnent sales Sub totol Totol receipts A3 Payments Cost of Charitable Activities 142.06 120.46 Sub total 42.06 A4 Asset and investment purchases Sub totul Totolpuyments Net of recelpts/lptsymentsl A5 Transfers between tunds A6 Cash funds last year end 3833.76 3909.47 CashAunds this yeurend 960.01 Section B Statement of assets and liabilities at the end of the period Endowmenl Categories Oetails funds funds fund5 Bl Cash funds Bank Account 3,960.01 Total ¢ushAunds Restricted funds Endowrnent funds fund5 B2 Other monetary assets Fund to which a￿et belon85 C05t loptionall Current value 83 Investment assets Fund to which 355et belongs Cost Current value B4 Assets retained for the charity's own use Fund to Amount due When due B5 liabilliies Signed on behalf of trustee5 SignatyTe Print Name Date of approval Sh3rtsn Morlev 0510112026 Robert Young 0510112026