Bobbys Big Heart Charity No: 1198385
Trustees’ Annual Report & Statement of Financial Activity for the period 1 January 2023 to 31 December 2023
Trustees
Yolanda Crabb Steven Wallis Kevin Crabb
February 2024
Bobbys Big Heart
Trustees’ Annual Report & Statement of Financial Activity for the period 1 January 2023 to 31 December 2023
Contents
| Contents | Contents | |
|---|---|---|
| 1. | Introduction ................................................................................................ 3 | |
| 1.1 | Charitable Objectives ............................................................................................. 3 | |
| 1.2 | Overview (Executive Summary) ....................................................................... 3 | |
| 2. | Activities & Achievements ........................................................................... 3 | |
| 2.1 | Outputs & Outcomes ........................................................................................ 3 | |
| 2.3 | The Roles & Contributions of Volunteers ......................................................... 4 | |
| 2.4 | How the Public Have Benefitted ....................................................................... 4 | |
| 2.6 | Looking Ahead ................................................................................................... 4 | |
| 3. | Financial Review .......................................................................................... 5 | |
| 3.1 | Financial Position .............................................................................................. 5 | |
| 3.2 | Details of Any Funds Materially in Deficit ......................................................... 5 | |
| 3.3 | Policy on Reserves ............................................................................................. 6 | |
| 3.4 | Going Concern ................................................................................................... 6 | |
| 3.5 | Principal Sources of Funding ............................................................................. 6 | |
| 3.6 | Investments Policy & Objectives ....................................................................... 6 | |
| 3.7 | Description of the Principal Risks Facing the Charity ........................................ 6 | |
| 3.8 | Remuneration of Trustees ................................................................................ 6 | |
| 3.9 | Statutory Statements on Liabilities ................................................................... 6 | |
| 4. | Reference and Administration Details .......................................................... 7 | |
| 4.1 | Charity Name & Registration ............................................................................ 7 | |
| 4.2 | Charity’s Principal Address ................................................................................ 7 | |
| 4.3 | Names of the Trustees Who Manage the Charity ............................................. 7 | |
| 4.4 | Names of Advisors & Senior Members of Staff ................................................. 7 | |
| 4.5 | Bank {O} ............................................................................................................ 7 | |
| 4.6 | Independent Examiner ...................................................................................... 7 | |
| 5. | Structure, Governance & Management ........................................................ 7 | |
| 5.1 | Type of Governing Document ........................................................................... 7 | |
| 5.2 | Charitable Objects ............................................................................................. 7 | |
| 5.3 | Statutory Declaration ........................................................................................ 8 | |
| 5.4 | Trustee Selection Methods ............................................................................... 8 | |
| 5.5 | Trustee Development........................................................................................ 8 |
Bobbys Big Heart: Trustees’ Annual Report & Financial Statements
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Trustees Annual Report & Statement of Financial Activity for the period 1 January 2023 to 31 December 2023
1. Introduction
1.1 Charitable Objectives
To provide support to those in our community during their time of need. The group
will be run as a not for profit organization and will help others without judgement.
1.2 Overview (Executive Summary)
We are a community charity who provide support across South Essex. We are a non-judgemental, non-discriminatory group who rely solely on donations, with support primarily in the form of food parcels. The group has a varied network of supporters, ranging in nature from private to corporate. A network of General Practitioners and Social workers also interact with the group, helping us to identify and become alerted to those in need of our help on a regular basis.
Our future plans are to expand our existing operations, aiming to support as many families as possible who would otherwise not have the means to access the goods that we provide: namely food, drink and household items. We have seen so many positive outcomes and changes to lives of the individuals and families that we have/ continue to support, and however small, every donation makes a difference.
2. Activities & Achievements
2.1 Outputs & Outcomes
A little bit about our charity: what it is that we do, how we started and our journey, but before that I would just like to thank each and everyone that supports us; as we say all the time at Bobby’s big heart, if we all do a little, together we have a lot.
BBH started five years ago Christmas 2017. The idea was born from Yolanda’s son, Bobby’s desire to share his toys with poor children at Christmas. Bobby couldn’t understand why Santa didn’t bring presents to children who were poor, and asked me if he could give some of his toys to those children who would wake up to nothing on Christmas morning.
It had always been Yolanda’s dream to start a charity, so she set up BBH to help struggling families at Christmas time. It took the best part of 18 months to build peoples trust, and we started to diversify into food parcels so that we could provide support all year round. Alongside the admin team, we work to support families not only with food parcels or seasonal gifts, but also through provision of mental health and domestic violence related support, as well as being in contact with social workers and other practitioners in the mental health and well-being field whom we draw upon as needed. We have provided over 7000 food parcels in the last 4 years alone, and it hasn’t always been easy! From heartbreaking stories to non stop deliveries, the entire admin team wouldn’t change a second of it, running this charity and seeing it grow the way it has, is a dream come true.
We help, on average, 85 families per week, and rely on donations from local businesses, schools and residents to keep our food bank functional. We couldn’t do it without the generosity of so many of our supporters, namely:
-
Canvey Morrisons and LIDL
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KKB Group, The Mayor of Canvey, Cllr Lynsey McCarthy-Calvert, Shanta Foundation
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Butcher and Edmonds - The Westcliff Freemasons - Neil Taylor at Hammers work and support
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Canvey Rotary Club
And that is just to name a few! The support we have receive all year round is truly astonishing, and is a credit to the ability of humankind to unite in times of need. Last year we helped 486 families by providing Christmas presents, and are on target to help even more this year.
The money raised through donations, grants and fundraising will go towards furthering the objectives of the group, enabling us to continue to provide food parcels in the year ahead to those in need of a helping hand to get back on their feet.
April 2022 saw us achieve Charity status as a Charitable Incorporated Organisation (CIO) opening further opportunities for support from the commercial sector. 2023 saw the group purchase a van to assist in the collecting and delivery of donations following a grant from Essex CC and support from KKB Group
2.2 The Roles & Contributions of Volunteers
The group have a core Admin team comprising the below but also a facebook group membership of
3900 members allowing adequate support when needed.
Yolanda Crabb – Chairwoman
Steven Wallis – Treasurer
Kevin Crabb – Committee member & Safeguarding officer
Holly Brickwood – Committee member
Jodie Cole – Secretary & Events organiser
2.3 How the Public Have Benefitted
We have provided over 7000 food parcels in the last 4 years alone benefitting an average of 85 families every week.
2.4 Looking Ahead
A further community fund raising event is being planned for December 2024 supported by Monico Leisure and the Gray family to generate both awareness and donation opportunities. This event was very well received in 2022, 2023 and the 2024 event is hoped to be bigger and better.
Access to sustainable commercial sector support and regular donations is key to supporting the groups long term vision with talks of recession and the cost of living crisis impacting more families.
A grant from the National lottery was also secured in 2023 leaving the group better placed financially for the year ahead. This will allow us to drive our vision of increased awareness by supporting School fetes, Open days etc.
Lastly The Mayor of Canvey, Cllr Lynsey McCarthy-Calvert chose our group as one of her 3 term of office charities. This support will raise awareness and monies for the group split equally across those selected up until the end of March 2024
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3. Financial Review
3.1 Financial Position
Bobbys Big Heart: Trustees’ Annual Report & Financial Statements
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3.2 Details of Any Funds Materially in Deficit
The Charity has no funds which are materially in deficit.
3.3 Policy on Reserves
Bobbys Big Heart have a policy of no funds being held on reserve. All donations are used to support the needs of those using the service without holding back any monies. There are no financial liabilities for salaries or premises so this is achievable.
3.4 Going Concern
Bobbys Big Heart have seen demand for our support grow throughout the last 5 years annually and this demand is expected to continue. The group will continue for as long as the service is required and we are able to source support and or funding
3.5 Principal Sources of Funding
A scheduled program of events is in place with 2 x annual fundraising events. In addition to these fundraisers annual applications to Essex CC and our support partners will be made for grants as they become available. Regular paypal donations are received from our supporters whilst smaller in value they make up regular support.
3.6 Investments Policy & Objectives
N/A.
3.7 Description of the Principal Risks Facing the Charity
The principal risk to the continued operation of the charity is the inability for personal and corporate donations to continue. This has not been an issue to date but we remain mindful of the possible impact of recession and cost of living impacts.
3.8 Remuneration of Trustees
All Trustees act in a voluntary capacity and receive no remuneration or other material benefits from their services to the Charity.
Out-of-pocket expenses necessarily and reasonably incurred by Trustees in promoting the purposes of the Charity are reimbursed at cost following approval by the Treasurer.
3.9 Statutory Statements on Liabilities
The Trustees declare that:
The charity has given no guarantees where potential liability under the guarantee is outstanding at the date of this statement
( eg: any outstanding/ongoing contract or legal undertaking to buy or provide specific services);
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The charity has no debt outstanding at the date of this statement which is owed by the CIO and which is secured by an express charge on any assets of the CIO ( eg: a mortgage on property owned by the charity);
4. Reference and Administration Details
4.1 Charity Name & Registration
Name of the Charity: Bobbys Big Heart
Charity No: 1198385 Company No: N/A
Registered with HM Revenue & Customs No
4.2 Charity’s Principal Address
25 Sussex Way, Canvey Island, Essex SS8 9XE
e-mail: bobbysbigheart@hotmail.com
website: https://www.facebook.com/groups/158200598110889
4.3 Names of the Trustees Who Manage the Charity
Name Office Appointed Resigned Yolanda Crabb Chair 01 January 2017 Steven Wallis Treasurer 01 January 2017 Kevin Crabb Committee member 01 January 2017
4.4 Names of Advisors & Senior Members of Staff
Holly Brickwood Committee Member
Jodie Cole Secretary/Events organiser
4.5 Bank
Lloyds Bank, 10-20 Town Square, Basildon SS14 1DU
4.6 Independent Examiner
Caroline Churn, Gardners Farm, Gardiners Lane, Canewdon, Rochford, Essex, SS4 3PR
5. Structure, Governance & Management
5.1 Type of Governing Document
Constitution
5.2 Charitable Objects
To provide support to those in our community during their time of need. The group will be run as a not for profit organization and will help others without judgement.
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5.3 Statutory Declaration
The Trustees confirm that they have paid due regard to the guidance issued by the Charity Commission on public benefit in deciding what activities the charity should undertake.
5.4 Trustee Selection Methods
There must be at least three charity trustees. The maximum number of trustees is 12.
In accordance with the Constitution, Trustees are appointed or re-appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees.
In appointing Trustees due consideration is given to ensuring that the Trustees have, between them, the skills and experience necessary to manage the charity effectively and in accordance with charity law.
5.5 Trustee Development
General training on accounting and book keeping practices, hygiene certification and safeguarding training. Mental health awareness with Mental health first aider training also completed
Approved by the Trustees and signed on their behalf. 27[th] February 2024
Yolanda Crabb (Chair)
Steven Wallis (Treasurer)
Kevin Crabb (Member/Safeguarding officer)
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Indepeftdent ¢xamlnerf$ report to the trustees of Bobbys Blg Heart I report to the trustees on my examlnatlon of the accounts of the Bobby5 Big Heart Charltsble Trust (the Trust) for the year ended 31° December 2023. Res sl ndba Is re As the charlty trustees of the Twst you are responsible fDrthe preparailon of the accounts Sn accordan wlth the requ1mentS of the Charities Att 20111'the ACVI. I report In respect of my examination of the Twsys accounts rrIed out under section 145 of the 2011 Act and in cirrylng out my exan4natloTh I hwle followed all the applicable Directions glven by the Charlty Commisslon uNler sectlon 14515)Ib) of the Art. Inde en ent min tement I have completed my examlnation. I confinn that no materl•l matters have come to my attenilon In connectktn with the examinatlon 8ivln8 me caLtse to belleve that In any material respect,, l. accountfng cordS not kept In respert of the Trust 4s required by section 130 of the Act; or 2. the accounts do not accord wlth those records. I have no conLYms and have come auoss no other matters In nTreIDn with the examinatlon to whlch attentfon should be drawn in thls rert In order to enable a proper understanding of the accounts to be reached. Slgned: Caroline Churn Fellow of the Chartered Asgxlation of Cerllfied Accountants Gardners Form, Gardlnefs Lane, Canewdon Rochford SS4 3PR Date 114120?4
CHARITY COMMISSION FOR ENGLAND AND WALE5 Bobbys Blg Haart 1198385 Receipts and payments accounts CC16a For the period from To 0110112023 3111212023 Section A Receipts and payments Uniestrlcted funds Restricted funds Endowment funds Total funds Last war to tho nrg$1 to th? n9arpst£ to thp Dq¥ro$t£ to nearest£ to the nearest £ A1 Receipts Donations Granls 24,113 2A,499 24.113 24.499 Sub total (Gross income for AR) 48,612 48.612 A2 Assat and Investment sales, Ise6 table). Sub total Total recelpts 48,612 46.612 A3 Paymlnts Fo¢d HOL5seId 118rn$ Clothes Tuys and Gifts Healing Payments Sundry Exppnse$ Bank Charges Insurance Motor Fuel 21.276 1,094 175 994 80 363 454 983 2,128 21,276 l.D94 175 994 80 363 454 983 2.126 Sub total 27,54S 27,545 A4 Asset and Instment pu¥cha5è5,1580 tablè Van Pur¢h•$8 8,000 8,000 Sub total 8,000 B,000 rotal payments 35,545 35,545 Ngt of recelpts/(payments) A5 Transfers betW8en funds A6 Cash funds last year end Cash funds this year end 13,067 13,067 15,126 28.193 15.126 28,193 CCXX R1 awounls ISSI 0510412024
Section B Statement of assets and liabilities at the end of the period Unrestricted funds Restricted funds Endowment funds to n&arest£ Catogorles Oetails to nearest £ tts n•Arè¥t£ 81 Cash funds Bank Current AGeounl 21,341 Paypal Accounl 6,852 Total cash funds 28,193 lay90 baSWtth ffjeeipts ar pa5ryWlllS Unrestrictod funds to nèarp8t £ Restrlcted funds Endowment funds to nB3rost £ Detar15 to néar•st £ B2 Other monetary assots Fund towhlch asset bplo Current value Ifonal Details Cost (op01) Fund to which Assèt belon LSnreslricied Curront valuo onal Details Computér Cost loptlonall 179 B4 Assets retainèd for th& charity's own use Van Unr&$kn¢ied 8,000 Fund to whlch relateB Amount d Ilonal When d ilonal Details B5 Liabllitias Signed by one or Iwo Iruslees on h8lf of all the trustees Signature Print Name Date of roval CCXX R2 ISSI 0510412024
Indepeftdent ¢xamlnerf$ report to the trustees of Bobbys Blg Heart I report to the trustees on my examlnatlon of the accounts of the Bobby5 Big Heart Charltsble Trust (the Trust) for the year ended 31° December 2023. Res sl ndba Is re As the charlty trustees of the Twst you are responsible fDrthe preparailon of the accounts Sn accordan wlth the requ1mentS of the Charities Att 20111'the ACVI. I report In respect of my examination of the Twsys accounts rrIed out under section 145 of the 2011 Act and in cirrylng out my exan4natloTh I hwle followed all the applicable Directions glven by the Charlty Commisslon uNler sectlon 14515)Ib) of the Art. Inde en ent min tement I have completed my examlnation. I confinn that no materl•l matters have come to my attenilon In connectktn with the examinatlon 8ivln8 me caLtse to belleve that In any material respect,, l. accountfng cordS not kept In respert of the Trust 4s required by section 130 of the Act; or 2. the accounts do not accord wlth those records. I have no conLYms and have come auoss no other matters In nTreIDn with the examinatlon to whlch attentfon should be drawn in thls rert In order to enable a proper understanding of the accounts to be reached. Slgned: Caroline Churn Fellow of the Chartered Asgxlation of Cerllfied Accountants Gardners Form, Gardlnefs Lane, Canewdon Rochford SS4 3PR Date 114120?4