Trustees’ Annual Report for the period
Period end date
Charity name: Barton Area Food Bank
Charity registration number: 1198384
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The purpose of the charity is the relief of poverty or financial hardship in Barton-upon- Humber and the surrounding areas by providing to individuals in need (and their dependants): (A)food, essential toiletries and household items that they could not otherwise afford; and (B)such other means, including (but not limited to) the provision of support, advice or signposting to relevant information and other advisory services. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The primary beneficiaries of the Food Bank are those who are struggling to provide food and other household essentials for themselves and their families and they are referred to the service by a variety of professionals such as social workers, health professionals, schools, churches and others. Food and other household essentials are distributed twice weekly at the Salvation Army Church by volunteers and there is also a facility for food to be obtained in emergency at a different time. Residents in local villages are encouraged to come in and take food back with them for those in need locally. Food and supplies are donated by the local population in a variety of ways: for example permanent bins are sited in shops, churches and other venues and volunteers stand in the supermarket twice a year collecting over a three day period. Shops also donate surplus fresh food and this is collected by volunteers and taken to the distribution centre. |
| In order to provide an adequate and appropriate supply of food to the service users, it is often necessary to buy particular items to top up the food donations. Gifts of money from local people are welcomed and increasingly used to do this. Donations are gratefully received from local businesses and organisations both in Barton and in the surrounding villages. These include the churches, other charities such as the Rotary Club and the Lions, schools, the local Parish Councils and several more. The activities of the Food Bank benefit service users in particular but there are also benefits to the wider public which are less easy to quantify. Having a Food Bank in the town highlights that there are families struggling locally and those who wish to donate money or food to help those in need can do so knowing that their donations will be welcomed and used locally, safely and efficiently. Volunteering brings its own more personal benefits to the individual and to the team. |
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|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have had regard to the guidance on public benefit issued by the Charity Commission including the position taken in the case of poverty charities. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | All aspects of the Food Bank’s work are undertaken by volunteers and no staff, committee members nor trustees are paid. Without this level of commitment the Food Bank would not be able to function . The number of volunteers enrolled with the Food Bank at any time is around 40 but there is a wide range of engagement. Some takepart in |
in-store collections for three hours twice a year while many undertake sessions in distribution or the store for around 12 hours a month and those managing the service up to 5- 10 hours a week. The volunteers take part in activities such as collecting food regularly from donation points round the town including in the evenings when surplus food is available; volunteers help with regular shopping and ferrying this to the store or to the distribution sessions; some work sorting stores and packing the bags for the clients; some work in the distribution sessions and some behind the scenes ordering, collating, liaising and many other jobs needed even for a small concern. Some work can be strenuous physically while other aspects require skills appropriate to meeting and helping people who are struggling with difficulties. They are trained to be friendly and non-judgemental, making sure that a visit to the Food Bank is a pleasant experience and not the demeaning event which some new clients dread. Other
Achievements and Performance
SORP reference
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Food Bank in Barton upon Humber was set up in 2012 and since that date has grown into a well- recognised service in town and the surrounding villages. The number of clients coming to the service has increased significantly as has the amount of money and supplies donated by the public. The charity has been able to service the increasing demands made on it by promoting the service to potential donors while at the same time maintaining confidentiality as to the clients. Over the years work has been done to ensure that members of referring agencies are aware of the food bank and how to access it so that a greater number of needy clients are identified and referred. This has often required persistence and determination particularly at a time when staff in the Food Bank’s partner agencies change frequently as do their management and communication systems. The benefit to clients who receive food for their families is self-evident and the benefit to the wider society is discussed in the above section. |
|---|---|---|
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | Numerical objectives around the uptake of the service are not formally set as parameters are difficult to find. The number of food parcels delivered has increased over the years as the service has become recognised. The numbers peaked In the period 1.11.22 to 31.10.23, when a total of 2160 visits were made to the food bank representing some 3099 adults and 2267 children. In the period 1.11.23 to 31.10.24 2,111 visits were made representing 2739 adults and 2092 children. (Note that some clients make several visits during a year) Since the cost of living has risen over the past few years, there has been a significant increase in the number of families and single people attending the distribution sessions which would suggest that the Food Bank is being responsive to the increased need. The trustees and the committee are aware that it is important that needy people are welcomed to the Food Bank and are not discouraged by a wide range of extrinsic or intrinsic factors. This is a continual concern and one which also affects existing service users, our generous donors and the reputation of the Food Bank in the town. Ongoing discussion is taking place in the committee and at volunteers’ meetings to explore ways in which both staff and clients are treated sensitivelyand made to feel welcome. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Last year the decision was made to build a new store as the old shipping container was too small both to store provisions and for staff to work in safely. A building fund was established in order to provide a larger facility for the storage and processing of donated food and other supplies. It was important that this fund was separate and did not take money from the regular funds donated for food and other household supplies. It was decided to approach local businesses and grant-making bodies to raise the funds required and these were approached directly by letter. The appeal was successful and the sectional building was constructed at the back of the Salvation Army Church where distribution sessions are held, on land leased to the Food Bank by North Lincolnshire Council. The project suffered several delays mainly with planningand other issues beyond our control |
| and the new store came into use soon after Easter 2024. This gives approximately four times the room for storing food with fridge and freezers on site rather than the spread of storage facilities around the town. Volunteers can now work safely in an airy environment. Thanks to the generosity of local businesses and the local authority the amount specifically raised covered theproject costs. |
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|---|---|---|
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | |||
|---|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Food Bank holds a healthy balance in its bank account at the end of the accounting period. Cash in the bank account at October 31st 2024 is £29,185. This includes £5,208 in restricted funds for the new storage building under construction. |
|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The trustees are satisfied that sufficient reserves are held to carry out the objectives for at least the next twelve months. There is also money identified within the building fund which is designated “restricted funds” in the accounts. This is shown to be £5,208 in the accounts. Some funds have been transferred to a newly opened deposit account in order to earn some interest. It is anticipated that the number of clients attending the Food Bank will be maintained and may increase in the near future. It has been noticeable that donations both of food and supplies have decreased as donors have felt under financial pressure themselves. The cost of the food required to top up donations is increasing which when added to an increase in the Food Bank’s overheads following the building of the new store means that the service has become much more expensive. Happily donations of money have increased over theyear. |
|
| Amount of reserves held | Para 1.22 | Unrestricted cash in bank account October 31st 2024 is £23,977. Restricted funds cash is £5,208 |
|
| Reasons for holding zero reserves |
Para 1.22 | ||
| Details of fund materially in deficit |
Para 1.24 | ||
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The charity is confident that it will remain a going concern while expecting its service to be used more and to become more expensive. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Donations to the Food Bank are almost entirely from local people or businesses whether by regular or occasional donations with the occasional grant from the Local Authority. Registration for gift aid has helped to boost funds significantly |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | The principal risk would be that donations from all sources fall at a time when the service is becoming more expensive to run. At present there is no concern that this will happen and reserves are good but it requires close monitoring and appropriate actions to be taken. |
| Other | The Food Bank provides a distribution service for another local charity giving money to needy clients specifically to pay for gas and electricity. This fund is held by the Chairperson and records kept separately. When a balance of such funds is held it is included in Restricted Funds. There were no such balances at 31.10.2024 as theyhad all been disbursed. |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are appointed or reappointed at the AGM by the members. One trustee will retire at each AGM after 1.11.23 and may apply for reappointment for a limited number of times. The trustees may appoint a new trustee between AGMs and this trustee will also retire at the next AGM and maybe re-elected |
any person or body entitled to appoint one or more trustees |
any person or body entitled to appoint one or more trustees |
. The trustees may appoint a new trustee between AGMs and this trustee will also retire at the next AGM and maybe re-elected |
|---|---|---|
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | The current trustees were appointed when the new constitution was confirmed and all had been long-serving officers on the Food Bank committee. They therefore knew the charity and its functioning well. They were introduced to the roles and responsibilities of being a trustee mainly through reading and discussion of the broad literature published by the Charity Commission. A formal policy to include all these things will be drawn up before a new trustee is appointed. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Prior to becoming a Trust, the Food Bank was run by a committee and this has continued with the four trustees being part of that committee and taking formal responsibility for governance and other appropriate aspects. Since the current trustees are officers of the committee, they are involved very much with the day-to-day running of the service and with the volunteers |
| Relationship with any related parties |
Para 1.51 | When the Food Bank was formed there was interest from the local churches and this relationship has continued. Representatives from the churches have been on the committee and the Food Bank has been involved with “Churches together” initiatives such as the Homeless project. The Salvation Army has been particularly supportive of the Food Bank more recently, giving it a base to store and distribute food. Officers have also been available to offer practical support to clients whose needs fall outside the Food Bank’s remit. |
any person or body entitled to appoint one or more trustees |
any person or body entitled to appoint one or more trustees |
. The trustees may appoint a new trustee between AGMs and this trustee will also retire at the next AGM and maybe re-elected |
|---|---|---|
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | The current trustees were appointed when the new constitution was confirmed and all had been long-serving officers on the Food Bank committee. They therefore knew the charity and its functioning well. They were introduced to the roles and responsibilities of being a trustee mainly through reading and discussion of the broad literature published by the Charity Commission. A formal policy to include all these things will be drawn up before a new trustee is appointed. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Prior to becoming a Trust, the Food Bank was run by a committee and this has continued with the four trustees being part of that committee and taking formal responsibility for governance and other appropriate aspects. Since the current trustees are officers of the committee, they are involved very much with the day-to-day running of the service and with the volunteers |
| Relationship with any related parties |
Para 1.51 | When the Food Bank was formed there was interest from the local churches and this relationship has continued. Representatives from the churches have been on the committee and the Food Bank has been involved with “Churches together” initiatives such as the Homeless project. The Salvation Army has been particularly supportive of the Food Bank more recently, giving it a base to store and distribute food. Officers have also been available to offer practical support to clients whose needs fall outside the Food Bank’s remit. |
Other
Reference and Administrative details
| Charity name | Barton Area Food Bank |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1198384 |
| Charity’s principal address | c/o Salvation Army Church 114 Tofts Road Barton upon Humber North Lincolnshire DN18 5ET |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Margaret Sidell | Chairperson | |||
| Penelope Phillips | Store Manager | |||
| Janet Pemberton | Secretary | |||
| Susan Wind | Treasurer | 1.11.23 – 23.11.23 | ||
| Trustees during the year and members at the Annual General Meeting |
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– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Janet Mary Pemberton Position (eg Secretary, Secretary Chair, etc) Date 8th April 2025
| Barton Area Food Bank | Barton Area Food Bank | 1198384 | |||
|---|---|---|---|---|---|
| Receipts andpayments accounts | CC16a | ||||
| For the period from |
01.11.2023 Period start date |
To | 31.10.2024 Period end date |
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 20,047 - 250 - - - - 20,297 - - - 20,297 14,770 271 - 300 - 699 - - - 16,040 - - - 16,040 4,257 232 19,488 23,977 |
Restricted funds to the nearest £ - - 7,540 - 2,573 4,142 73 - 14,328 - - - 14,328 - - - - - - - - - - 38,281 - 38,281 38,281 - 23,953 - 232 29,393 5,208 |
Endowment funds to the nearest £ |
Total funds to the nearest £ 20,047 - 7,540 250 2,573 4,142 73 - 34,625 - - - 34,625 14,770 271 - 300 - 699 - - - 16,040 38,281 - 38,281 54,321 - 19,696 |
Total funds to the nearest £ 20,047 - 7,540 250 2,573 4,142 73 - 34,625 - - - 34,625 14,770 271 - 300 - 699 - - - 16,040 38,281 - 38,281 54,321 - 19,696 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|
| Donations | 20,047 | - - - - - - - - - |
20,047 | 17,467 | ||
| Gas/electricitydistribution | - | - | 1,575 | |||
| Fundingfor new store | 7,540 | 33,323 | ||||
| Chair's Welfare Fund | 250 | 250 | 100 | |||
| HMRC VAT refund | - | 2,573 | - | |||
| HMRC Gift Aid | - | 4,142 | - | |||
| Interest received | - | 73 | - | |||
| - | - | - | ||||
| Sub total(Gross income for AR) |
20,297 | 34,625 | 52,465 | |||
| A2 Asset and investment sales, (see table). |
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| - | - - - |
- | ||||
| - | - | - | ||||
| Sub total | - | - | - | |||
| Total receipts A3 Payments |
||||||
| - | 34,625 | 52,465 | ||||
| Warehouse supplies | 14,770 | - - - - - - - - - - |
14,770 | 12,737 | ||
| Cashgrants - welfare | 271 | 271 | 170 | |||
| Gas/electricitydistribution | - | - | 1,575 | |||
| Christmas food and vouchers | 300 | 300 | 2,447 | |||
| Contribution to business rates | - | - | 47 | |||
| Trustees' insurance | 699 | 699 | 299 | |||
| Mobilephone topup | - | - | 10 | |||
| - | - | - | ||||
| - | - | - | ||||
| **Sub total ** | 16,040 | 16,040 | 17,285 | |||
| A4 Asset and investment purchases, (see table) |
||||||
| Materials for new store | - | - - - |
38,281 | 5,196 | ||
| - | - | |||||
| **Sub total ** | - | 38,281 | 5,196 | |||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| - | 54,321 | 22,481 | ||||
| 4,257 | - 23,953 | - | - 19,696 | 29,984 | ||
| 232 | - 232 | - - |
- | - | ||
| 19,488 | 29,393 | 48,881 | 18,897 | |||
| 23,977 | 5,208 | - | 29,185 | 48,881 |
CCXX R1 accounts (SS)
08/04/2025
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Details Details Warehouse - at cost Cash Lloyds Bank Current account Lloyds Bank Deposit account Details Details Total cash funds (agree balances with receipts and payments account(s)) Gift Aid - year ended 31.10.2024 Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 82 - 14,030 - 9,865 5,208 23,977 5,208 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - 3,282 - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Restricted 43,477 - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Janet M Pemberton |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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| 8.4.2025 | |||
CCXX R2 accounts (SS)
08/04/2025
2
igel Coyle & Co Of F12 Enlerpri5p Conlte Beck VN>w Road Beveiley HU17 WT T 01482 689t) Ifi E nvJplrtni¢JtslrAplp l Jk Dear sirlmad8m Independent examiner's reportto thetrustees of Barton Area Food Bank I report to the trustee5 on my examination of the accounts of the Barton ATea Food Bank for thè year ended 31 October 2024. Responsibillties and basls of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Aet 20111'the Act'l. I report in respect ol my examination of the Trust's accounts carriecj out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charlty Cornmission under section 14515llbl of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting recoid5 were not kept Sn respect of the Trust as required by section 130 of the Act: or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters In connection with the examination to whieh attention should be drawn in this report in order to enable a proper understanding ol the accounts to be reached. Nigel Coyle FCA Office F12, Beverley Enterprise Centre, Beck View Road, Beverley, HU17 OIT 12 March 2025 ICAEW CHARTERED ACCOUNTANTS