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2023-11-01-accounts

Trustees’ Annual Report for the period

From 1[st] November 2022 31[st] October 2023

Period start date Period end date

To

Charity name: Barton Area Food Bank

Charity registration number: 1198384

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The purpose of the charity is the relief of
poverty or financial hardship in Barton-upon-
Humber and the surrounding areas by
providing to individuals in need (and their
dependants):
(A)food, essential toiletries and household
items that they could not otherwise afford; and
(B)such other means, including (but not limited
to) the provision of support, advice or
signposting to relevant information and other
advisory services.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 The primary beneficiaries of the Food Bank are
those who are struggling to provide food and
other household essentials for themselves and
their families and they are referred to the
service by a variety of professionals such as
social workers, health professionals, schools,
churches and others.
Food and other household essentials are
distributed twice weekly at the Salvation Army
Church by volunteers and there is also a facility
for food to be obtained in emergency at a
different time. Recently residents in local
villages have been encouraged to come in and
take food back with them for those in need
locally.
Food and supplies are donated by the local
population in a variety of ways: for example
permanent bins are sited in shops, churches
and other venues and volunteers stand in the
supermarket twice a year collecting over a
three day period. Shops also donate surplus

1

fresh food and this is collected by volunteers
and taken to the distribution centre.
In order to provide an appropriate supply of
food to the service users, it is often necessary
to buy particular items to top up the food
donations. Gifts of money from local people
are welcomed and increasingly used to do this.
Donations are gratefully received from local
businesses and organisations both in Barton
and in the surrounding villages. These include
the churches, other charities such as the Rotary
Club and the Lions, schools, the local Parish
Councils and several more.
The activities of the Food Bank benefit service
users in particular but there are also benefits
to the wider public which are less easy to
quantify.
Having a Food Bank in the town highlights that
there are families struggling locally and those
who wish to donate money or food to help
those in need can do so knowing that their
donations will be welcomed and used locally,
safely and efficiently.
Volunteering brings its own more personal
benefits to the individual and to the team.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The Trustees have had regard to the guidance
on public benefit issued by the Charity
Commission including the position taken in the
case of poverty charities.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38
Policy on social investment
including program related
investment		 Para 1.38
Contribution made by
volunteers		 Para 1.38 All aspects of the Food Bank’s work is
undertaken by volunteers and there are no
paid staff, committee members or trustees.
Without this level of commitment the Food
Bank would not be able to function .

2

The number of volunteers enrolled with the Food Bank at any time is around 40 but there is a wide range of engagement. Some take part in in-store collections for three hours twice a year while many undertake sessions in distribution or the store for around 12 hours a month and those managing the service up to 5- 10 hours a week. The volunteers take part in activities such as collecting food regularly from donation points round the town including in the evenings when surplus food is available; volunteers help with regular shopping and ferrying this to the store or to the distribution sessions; some work sorting stores and packing the bags for the clients; some work in the distribution sessions and some behind the scenes ordering, collating, liaising and many other jobs needed even for a small concern. Some work can be strenuous physically while other aspects require skills appropriate to meeting and helping people who are struggling with difficulties. They are trained to be friendly and non-judgemental, making sure that a visit to the Food Bank is a pleasant experience and not the demeaning event which some new clients dread. Other

Achievements and Performance

SORP reference

3

Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The Food Bank in Barton upon Humber was set
up in 2012 and since that date has grown into a
well- recognised service in town and the
surrounding villages. The number of clients
coming to the service has increased
significantly as has the amount of money and
supplies donated by the public.
The charity has been able to service the
increasing demands made on it by promoting
the service to potential donors while at the
same time maintaining confidentiality as to the
clients.
Over the years work has been done to ensure
that members of referring agencies are aware
of the food bank and how to access it so that a
greater number of needy clients are identified
and referred.
This has often required persistence and
determination.
The benefit to clients who receive food for
their families is self-evident and the benefit to
the wider society is discussed in the above
section.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41 Numerical objectives around the uptake of the
service are not formally set as parameters are
difficult to find.
The number of food parcels delivered has
increased over the years as the service has
become known.
In the period 1.11.21 to 31.10.22, a total of
1344 single visits were made to the Food Bank
which represented 2118 adults and 1883
children.
In the period 1.11.22 to 31.10.23, a total of
2160 visits were made representing 3099
adults and 2267 children.
(Note that some clients make several visits
during a year)
Since the cost of living has risen recently there
has been a significant increase in the number
of families and single people attending the
distribution sessions which would suggest that
the food bank is being responsive to the
increased need.

4

The trustees and the committee are aware that
it is important that needy people are
welcomed to the Food Bank and are not
discouraged by a range of extrinsic or intrinsic
factors. This is a continual concern and one
which also affects existing service users, our
generous donors and the reputation of the
Food Bank in the town.
Ongoingdiscussion is taking place.
Performance of fundraising
activities against objectives
set		 Para 1.41 During the year, a building fund was
established in order to provide a larger facility
for the storage and processing of donated food
and other supplies. The decision was made to
approach local businesses and grant-making
bodies to raise the funds required and to keep
the fund separate from regular funds donated
for food etc.
To date this has been successful; the project
has been held up, most notably due to delays
in local planning and other issues beyond our
control. The project and payments will be
completed in the spring of 2024 and at this
stage it appears to be very likely that the
amount specifically raised will cover the
project costs.
Investment performance
against objectives		 Para 1.41
Other

5

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The Food Bank holds a healthy balance in its
bank account at the end of the accounting
period. Cash in the bank account at November
1st2023 is £48,679. This includes £29,393 in
restricted funds for the new storage building
under construction.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 There is no policy regarding holding reserves at
present although this will be reviewed when
the new building is completed due to a new set
of associated ongoing costs.
There is however money identified with the
building fund which is designated “restricted
funds” in the accounts. This is shown to be
£29,393 in the accounts.
It is anticipated that the number of clients
attending the Food Bank will increase in the
future while at the same time the public may
feel that they can spare less to donate. To add
to this the cost of food required to top up
donations is increasing and the whole service
will become more expensive. The Food Bank
maywell need to use more fundingsoon.
Amount of reserves held Para 1.22 Unrestricted cash in bank account November
1st2023 is £19,488.
Reasons for holding zero
reserves		 Para 1.22
Details of fund materially in
deficit		 Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 The charity is confident that it will remain a
going concern while expecting its service to be
used more and to become more expensive.
Details of fund materially in
deficit
Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern
Para 1.23		 Details of fund materially in
deficit
Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern
Para 1.23		 The charity is confident that it will remain a
going concern while expecting its service to be
used more and to become more expensive.
Additional information (optional)
You may choose to include further statements		 where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Donations to the Food Bank are almost entirely
from local people or businesses whether by
regular or occasional donations with the
occasional grant from
a body such as “Groundwork”.
As described before, the food store had
become woefully inadequate and the trustees
and committee are building a larger facility
nearby. This involved a successful appeal to
local businesses and other bodies so that
donations of money given for food and supplies
would be kept separately.
During the year ended 31 October 2023 the
charityregistered for Gift Aid with HMRC and a

6

total of £4,111 was reclaimed although it was
not fully received prior to the year end and so
is not reflected as a receipt in the accounts.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46 The principal risk would be that donations from
all sources fall at a time when the service is
becoming more expensive to run. At present
there is no concern that this will happen and
reserves are good but it requires close
monitoring and appropriate actions to be
taken.
Other The Food Bank provides a distribution service
for two other local charities giving money to
needy clients specifically to pay for gas and
electricity. This fund is held by the Chairperson
and records kept separately. When a balance
of such funds is held it is included in Restricted
Funds. There were no such balances at
31.10.2023 as theyhad all been disbursed.

7

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)
Para 1.25		 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees		 Para 1.25 Trustees are appointed or reappointed at the
AGM by the members. One trustee will retire
at each AGM after 1.11.23 and may apply for
reappointment for a limited number of times.
The trustees may appoint a new trustee
between AGMs and this trustee will also retire
at the next AGM and maybe re-elected.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction and
training of trustees		 Para 1.51 The current trustees were appointed when the
new constitution was confirmed and all had
been long-serving officers on the Food Bank
committee. They therefore knew the charity
and its functioning well. They were introduced
to the roles and responsibilities of being a
trustee mainly through reading and discussion
of the broad literature published by the Charity
Commission.
A formal policy to include all these things will
be drawn upbefore a new trustee is appointed.
The charity’s organisational
structure and any wider
network with which the charity
works		 Para 1.51 Prior to becoming a Trust, the Food Bank was
run by a committee and this has continued
with the four trustees being part of that
committee and taking formal responsibility for
governance and other appropriate aspects.
Since the current trustees are officers of the
committee, they are involved very much with
the day-to-day running of the service and with
the volunteers
Relationship with any related
parties		 Para 1.51 When the Food Bank was formed there was
interest from the local churches and this
relationship has continued. Representatives
from the churches have been on the
committee and the Food Bank has been
involved with “Churches together” initiatives
such as the Homeless project.
The Salvation Army has been particularly
supportive of the Food Bank more recently,
giving it a base to store and distribute food
without any remuneration to them. They have
also been available to offerpractical support to

8

clients whose needs fall outside the Food Bank’s remit. Other

Reference and Administrative details

Charity name Barton Area Food Bank
Other name the charity uses
Registered charity number 1198384
Charity’s principal address c/o Salvation Army Church
114 Tofts Road
Barton upon Humber
North Lincolnshire
DN18 5ET

9

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee(if any)
Margaret Sidell Chairperson
Penelope Phillips Store manager
Susan Wind Treasurer
Janet Pemberton Secretary
Members at the AGM
Trustees between AGMs

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

10

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

11

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
Janet Mary Pemberton

Secretary
29.2.2024
29.2.2024

12

Barton Area Food Bank Barton Area Food Bank Barton Area Food Bank No (if any) No (if any) No (if any) CC16a
For the period
from		 02.11.2022 To 01.11.2023
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
17,467
-
-
100
-
-
-
-
17,567
-
-
-
17,567
12,737
170
-
2,447
-
47
299
10
-
-
15,710
-
-
-
15,710
1,857
-
17,631
19,488		 Restricted
funds
to the nearest £
-
1,575
33,323
-
-
-
-
-
34,898
-
-
-
34,898
-
1,575
-
-
-
-
-
-
-
1,575
5,196
-
5,196
6,771
28,127
-
1,266
29,393		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
17,467
1,575
33,323
100
-
-
-
-
52,465
-
-
-
52,465
12,737
170
1,575
2,447
-
47
299
10
-
-
17,285
5,196
-
5,196
22,481

29,984		 Last year
to the nearest £
Donations 17,467 14,952
Gas/electricitydistribution - 950
Fundingfor new store - 1,266
Chair's Welfare Fund - cash 100 -
- -
- -
- -
- -
Sub total(Gross income for
AR)		 17,567 17,168
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
17,168
Warehouse supplies 12,737 6,680
Cashgrants 170 -
Gas/electricitydistribution - 950
Christmas food and vouchers, easter eggs 2,447 2,818
New store - -
Contribution to business rates 47 -
Trustees' insurance 299 -
Mobilephone topup 10 -
- -
- -
**Sub total ** 15,710 10,448
A4 Asset and investment
purchases, (see table)
Materials for new store -
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
10,448
1,857 28,127 -
29,984		 6,720
- - - - -
17,631 1,266 - 18,897 11,844
19,488 29,393 - 48,881 18,564

CCXX R1 accounts (SS)

29/02/2024

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Signature
Architects fees
Warehouse base
Warehouse building (first payment)
Sundry matereials
Details
Details
Shiping container used as warehouse
Trolleys and other small items used to
~~carry food etc~~
Fridge and freezer - donated
New warehouse under construction - costs
~~to date~~
Cash
Bank account
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Gift Aid to 31.10.2022
Gift Aid to 31.10.2023
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
201
-
19,287
29,393
-
-
19,488
29,393
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
607
-
3,504
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
unrestricted
-
unrestricted
-
unrestricted
-
restricted
5,194
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
restricted
989
restricted
10,000
restricted
7,000
restricted
60
-
Print Name		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval

CCXX R2 accounts (SS)

29/02/2024

2

Igel Coyle & Co CHARTERED ACCOUNTANTS & BUSINFSS Af)visoFtS Olf￿@ F12 Bevedey Enter￿￿ cent￿ B8d(View Road Bevwley HU17 IKJT T.. 01482 ￿9516 E.. nHJelfinigel¢Oy￿.cO.uk Dear sirlmadam Independentexaminer's reporttothetrustees of Barton Area Food Bank I report to the trustees on my ex8mination of the accounts of the Barton Area Food Bank foi the year ended 31 October 2023. Responsibilities and basls of report As the charity trustees of the Trust you are responsible forthe preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Act'l. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applic8ble Directions given by the Charity Commission under section 14515llbl of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect-. 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act: or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in ¢onnectionwith the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Nigel Coyle FCA Office F12. Beverley Enterprise Centre. Beck Iview Road. Bèverley. HU17 OJT 5 February2024 th￿tOr.. NigdE. Ctye F ICAEW CHARTERED ACCOUNTANTS & Co is thB tradirvJnamB &Co Lld. Cwp8nywisleTed in EnWKJarMIW*. rgJstw&J wmbw07431e04