## **Trustees’ Annual Report for the period**
## **Period end date**
## **Charity name: Barton Area Food Bank**
## **Charity registration number: 1198384**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The relief of poverty or financial hardship in
Barton-upon-Humber and the surrounding
areas by providing to individuals in need
(and their dependants):
(A)food, essential toiletries and household
items that they could not otherwise afford;
and
(B)such other means, including (but not
limited to) the provision of support, advice
or signposting to relevant information and
other advisory services.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Those who are struggling to provide food and
other household essentials for themselves are
the primary beneficiaries of the service and they
are referred to the service by a variety of
professionals such as Social workers, health
professionals, schools, churches and others.
Food and other items are distributed twice
weekly at the Salvation Army Church by
volunteers and there is also a facility for food to
be obtained in emergency at a different time.
Recently we have been encouraging residents in
local villages to come in and take food back with
them for those in need locally.
Food and supplies are donated by the local
population in a variety of ways: for example
permanent bins are sited in shops, churches and
other venues and volunteers stand in the
supermarket twice a year collecting over a three
day period. Shops donate surplus fresh food and
this is collected by volunteers and taken to the
distribution centre.
In order toprovide an appropriate supplyof|
|||food to the service users, it is often necessary to
buy particular items to top up the food
donations. Gifts of money from local people are
welcomed and increasingly used to do this.
The activities of the Food Bank benefit service
users in particular but there are also benefits to
the wider public which are less easy to quantify.
Having a Food Bank in the town highlights that
there are families struggling locally and those
who wish to donate money or food to help those
in need can do so knowing that their donations
will be welcomed and used locally, safely and
efficiently.
Volunteering brings its own more personal
benefits to the individual and to the team.|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have had regard to the guidance on
public benefit issued by the Charity Commission
including the position taken in the case of
poverty charities.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38||
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38|All aspects of the Food Bank’s work is
undertaken by volunteers and there are no paid
staff, committee members or trustees.
Without this level of commitment the Food Bank
would not be able to function .
They take part in activities such as collecting
food regularly from donation points round the
town including in the evenings when surplus
food is available; volunteers help ferrying
shopping to the store or to the distribution
sessions; some work sorting stores and packing
the bags for the clients; some work in the
distribution sessions and some behind the
scenes ordering, collating, liaising and many
other jobs needed even for a small concern.
Some work can be strenuous physically while
other aspects require skills appropriate to|
meeting and helping people who are struggling with difficulties. They are trained to be friendly and non-judgemental, making sure that a visit to the Food Bank is a pleasant experience and not the demeaning event which some new clients dread. Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Food Bank in Barton upon Humber was set
up in 2012 and since that date has grown into a
well- recognised service in town and the
surrounding villages. The number of clients
coming to the service has increased significantly
as has the amount of money and supplies
donated by the public.
In the months January to October 2022, 1109
visits or return visits were made to the Food
Bank representing 1754 adults and 1520
children.
The charity has been able to service the
increasing demands made on it by promoting
the service to potential donors while at the
same time maintaining confidentiality as to the
clients.
Over the years work has been done to ensure
that members of referring agencies are aware of
the food bank and how to access it so that a
greater number of needy clients are identified
and referred.
This has often required persistence and
determination.
The benefit to clients who receive food for their
families is self-evident and the benefit to the
wider society is discussed in the above section.|
**Additional information (optional)** You may choose to include further statements where relevant about:
||Achievements against
objectives set|Para 1.41|sought out and respondingObjectives around
the uptake of the service are not formally set as
parameters are difficult to find.
The number of food parcels delivered has
increased over the years as the service has
become known.
Since the cost of livinghas risen recentlythere||
|---|---|---|---|---|
|||has been a significant increase in the number of
families and single people attending the
distribution sessions which would suggest that
the food bank is being responsive to the
increased need.|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of theperiod|Para 1.21|The Food Bank holds a healthy balance in its
bank account at the end of the accounting
period.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|There is no policy regarding holding reserves
except that the Food Bank will soon be
launching an appeal to build a larger storage
building which is urgently needed. £1,266 in this
years surplus belongs to the beginning of that
appeal.
It is anticipated that the number of clients
attending the Food Bank will increase in the
future while at the same time the public may
feel that they can spare less to donate. To add to
this the cost of food required to top up
donations is increasing and the whole service
will become more expensive. The Food Bank
maywell need its reserves soon.|
|Amount of reserves held|Para 1.22|Cash in bank account November 1st£17,298|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The charity is confident that it will remain a
going concern while expecting its service to be
more used and to become more expensive.|
|**Additional information (optional)**
You may choose to include further statements||where relevant about:|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Donations to the Food Bank are almost entirely
from local people or businesses whether by
regular or occasional donations with the
occasional grant from
a body such as “groundwork”.
With the increase in service use the food store is
woefully inadequate and the trustees and
committee are producing plans for a larger
building nearby. This will involve an appeal to
local businesses and other bodies as monies
given for food and supplies must be kept
separately.|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46|Other than the urgent need for a larger storage
facility and the funding required, the principal
risk would be that donations from all sources fall
at a time when the service is becoming more
expensive to run. Atpresent there is no concern|
|||that this will happen and reserves are good but
it requires close monitoring and appropriate
actions to be taken.|
|---|---|---|
|Other||The Food Bank provides a distribution service for
two other local charities giving money to needy
clients specifically to pay for gas and electricity.
This fund is held by the Chairperson and records
kept separately. It is referred to in this year’s
accounts as “restricted funds” £950|
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees|Para 1.25|Trustees are appointed or reappointed at the
AGM by the members. One trustee will retire at
each AGM and may apply for reappointment for
a limited number of times. The trustees may
appoint a new trustee between AGMs and this
trustee will also retire at the next AGM and may
be re-elected.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|The first trustees were appointed less than a
year ago when the new constitution was
confirmed and all had been long-serving officers
on the Food Bank committee. They therefore
knew the charity and its functioning well. They
were introduced to the roles and responsibilities
of being a trustee mainly through reading and
discussion of the broad literature published by
the Charity Commission.
A formal policy to include all these things will be
drawn upbefore a new trustee is appointed.|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the charity
works|Para 1.51|Prior to becoming a Trust, the Food Bank was
run by a committee and this has continued with
the four trustees being part of that committee
and taking formal responsibility for governance
and other appropriate aspects.
Since the current trustees are officers of the
committee, they are involved very much with
the day-to-day running of the service and with
the volunteers|
|Relationship with any related
parties|Para 1.51|When the Food Bank was formed there was
interest from the local churches and this
relationship has continued. Representatives
from the churches have been on the committee
and the Food Bank has been involved with
“Churches together” initiatives such as the
Homeless project.
The Salvation Army has been particularly
supportive of the Food Bank more recently,
giving it a base to store and distribute food
without any remuneration to them. They have
also been available to offer practical support to
clients whose needs fall outside the Food Bank’s
remit.|
Other
## **Reference and Administrative details**
|Charity name|Barton Area Food Bank|
|---|---|
|Other name the charity uses||
|Registered charity number|1198384|
|Charity’s principal address|c/o Salvation Army Church
114 Tofts Road
Barton upon Humber
North Lincolnshire
DN18 5ET|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Margaret Sidell|Chairperson|||
||Penelope Phillips|Store manager|||
||Susan Wind|Treasurer|||
||Janet Pemberton|Secretary|||
|||||Members at the AGM|
|||||Trustees between AGMs|
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
– Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Janet Mary Pemberton **Position (eg Secretary,** Secretary **Chair, etc) Date** 31st August 2023
**Charity Name No (if any) Barton Area Food Bank 1198384 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 1.11.2021 31.10.22
|**Section A Receipts and payments**|**Section A Receipts and payments**||||||
|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**14,952**
**-**
**-**
**-**
**-**
**-**
**-**
**14,952**
**-**
**-**
**-**
**14,952**
**6,680**
**-**
**2,818**
**-**
**-**
**-**
**-**
**-**
**-**
**9,498**
**-**
**-**
**-**
**9,498**
**5,454**
**-**
**11,844**
**17,298**|**Restricted**
**funds**
**to the nearest £**
**950**
**1,266**
**-**
**-**
**-**
**-**
**-**
**2,216**
**-**
**-**
**-**
**2,216**
**-**
**950**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**950**
**-**
**-**
**-**
**950**
**1,266**
**-**
**-**
**1,266**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**14,952**
**950**
**1,266**
**-**
**-**
**-**
**-**
**-**
**17,168**
**-**
**-**
**-**
**17,168**
**6,680**
**950**
**2,818**
**-**
**-**
**-**
**-**
**-**
**-**
**10,448**
**-**
**-**
**-**
**10,448**
**6,720**||**Last year**
**to the nearest £**|
|donations|**14,952**|||||**12,677**|
|Gas/electricitydistribution||||||**-**|
|Groundworkgrant to new store|**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**14,952**|||||**12,677**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
|||||||**12,677**|
||||||||
|warehouse supplies|**6,680**|||||**5,709**|
|gas/electricityfor distribution|**-**|||||**-**|
|christmas food & vouchers,easter
eggs|**2,818**||||||
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**|**9,498**|||||**5,709**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||||||
||**-**||||||
|**_Sub total_**|**-**|||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**5,709**|
||||||||
||**5,454**|**1,266**|**-**|**6,720**||**6,968**|
||**-**|**-**|**-**|**-**||**-**|
||**11,844**|**-**|**-**|**11,844**|||
||**17,298**|**1,266**|**-**|**18,564**|||
CCXX R1 accounts (SS)
30/08/2023
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
shipping container used as warehouse
trolleys and other small items used to carry
~~food etc~~
Fridge and Freezer - donated
cash at bank
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**17,298**
**1,266**
**-**
**-**
**-**
**-**
**17,298**
**1,266**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
unrestricted
**-**
unrestricted
**-**
unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Janet M Pemberton|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||Janet M Pemberton|31.08 2023|
|||||
CCXX R2 accounts (SS)
30/08/2023
2