REGISTERED COMPANY NUMBER: CE028698 (England and Wales) REGISTERED CHARITY NUMBER: 1198383
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
FOR
BISHOP'S STORTFORD CHILD CONTACT CENTRE
Cook & Partners Limited Manufactory House Bell Lane Hertford Hertfordshire SG14 1BP
BISHOP'S STORTFORD CHILD CONTACT CENTRE
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 2 |
| Independent Examiner's Report | 3 | ||
| Statement of Financial Activities | 4 | ||
| Balance Sheet | 5 | ||
| Notes to the Financial Statements | 6 | to | 10 |
| Detailed Statement of Financial Activities | 11 | to | 12 |
BISHOP'S STORTFORD CHILD CONTACT CENTRE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The principal activity of the charity is a community based, not for profit, child-focused charity that supports families directly impacted by separation or divorce.
The charity offers a safe place for supported contact between the child/ren and the parent/family member they don’t usually live with in a safe, neutral, family orientated space.
Significant activities
The charity has had its second year as a Charitable Incorporated Organisation, and is currently waiting for accreditation from the NACCC to offer supervised contact along side the supported contact already offered.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
The charity is a community based, not for profit, child-focused charity that supports families directly impacted by separation or divorce. The charity believes that every child has a right to build a relationship with both parents and other family members when families live apart. Their wellbeing both now and for their futures is at the heart of what the charity does.
the charity currently offers supported contact and are soon to introduce supervised contact between the child/ren and the parent/family member they don’t usually live with in a safe, neutral, family orientated space.
The charity is open to enquiries and referrals from parents themselves and from professionals and the courts and are accredited by The National Association of Child Contact Centres (NACCC).
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Recruitment and appointment of new trustees
The Trustees have generally been invited to become trustees because of the skills they have to offer and are elected at the Annual General Meeting. A skills audit exercise has been undertaken to identify and take on new trustees where deemed necessary.
Organisational structure
Board Meetings are held at appropriate times throughout the year to set policy and make appropriate decisions on financial matters. Day to day decisions as to the hiring of the halls, cleaning, maintenance, repairs etc are delegated to the Co-ordinator.
Induction and training of new trustees
The trustees of the charity have taken advantage of training courses through the Hertfordshire Community Foundation and mentoring through East Herts Launchpad 2 to ensure trustees are adequately trained in their roles.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number
CE028698 (England and Wales)
Registered Charity number
1198383
Page 1
BISHOP'S STORTFORD CHILD CONTACT CENTRE
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 MARCH 2024
Registered office
5 Bridge Street Bishops Stortford Hertfordshire CM23 2JU
Trustees
Ms S J Fahy Ms L Ling (resigned 24.6.23) R G Mills Ms S J Gubb Rev J H Bisschoff Ms A King (resigned 24.6.23) Ms H R Lettin Ms M Weir (appointed 24.6.23) M Chiverton (appointed 24.6.23) Ms L Adams (appointed 24.6.23)
Independent Examiner
Cook & Partners Limited Manufactory House Bell Lane Hertford Hertfordshire SG14 1BP
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
........................................................................ Ms S J Fahy - Trustee
Page 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BISHOP'S STORTFORD CHILD CONTACT CENTRE
Independent examiner's report to the trustees of Bishop's Stortford Child Contact Centre ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2024.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Cook & Partners Limited Manufactory House Bell Lane Hertford Hertfordshire SG14 1BP
Date: .............................................
Page 3
BISHOP'S STORTFORD CHILD CONTACT CENTRE
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024
| Period | |||
|---|---|---|---|
| 25.3.22 | |||
| Year Ended | to | ||
| 31.3.24 | 31.3.23 | ||
| Unrestricted | Total | ||
| fund | funds | ||
| Notes | £ | £ | |
| INCOME AND ENDOWMENTS FROM | |||
| Donations and legacies | 3,354 | 4,587 | |
| Charitable activities | |||
| General | 7,386 | 4,300 | |
| Other trading activities | 2 | 1,784 | 530 |
| Investment income | 3 | 99 | 1 |
| Total | 12,623 | 9,418 | |
| EXPENDITURE ON | |||
| Raising funds | 482 | 1,430 | |
| Charitable activities | |||
| General | 9,757 | 8,318 | |
| Total | 10,239 | 9,748 | |
| NET INCOME/(EXPENDITURE) | 2,384 | (330) | |
| RECONCILIATION OF FUNDS | |||
| Total funds brought forward | 3,923 | 4,253 | |
| TOTAL FUNDS CARRIED FORWARD | 6,307 | 3,923 |
The notes form part of these financial statements
Page 4
BISHOP'S STORTFORD CHILD CONTACT CENTRE
BALANCE SHEET
31 MARCH 2024
| 2024 Unrestricted fund Notes £ FIXED ASSETS Tangible assets 7 549 CURRENT ASSETS Debtors 8 533 Cash at bank 9,271 9,804 CREDITORS Amounts falling due within one year 9 (4,046) NET CURRENT ASSETS 5,758 TOTAL ASSETS LESS CURRENT LIABILITIES 6,307 NET ASSETS 6,307 FUNDS 10 Unrestricted funds 6,307 TOTAL FUNDS 6,307 |
2023 Total funds £ 702 - 10,731 10,731 (7,510) 3,221 3,923 3,923 3,923 3,923 |
|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2024.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2024 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. S J Fahy - Trustee
The notes form part of these financial statements
Page 5
BISHOP'S STORTFORD CHILD CONTACT CENTRE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Computer equipment - 20% on cost
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. OTHER TRADING ACTIVITIES
| OTHER TRADING ACTIVITIES | ||
|---|---|---|
| Period | ||
| 25.3.22 | ||
| Year Ended | to | |
| 31.3.24 | 31.3.23 | |
| £ | £ | |
| Fundraising events | 1,784 | 530 |
Page 6
continued...
BISHOP'S STORTFORD CHILD CONTACT CENTRE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024
3. INVESTMENT INCOME
| INVESTMENT INCOME | ||
|---|---|---|
| Period | ||
| 25.3.22 | ||
| Year Ended | to | |
| 31.3.24 | 31.3.23 | |
| £ | £ | |
| Deposit account interest | 99 | 1 |
| NET INCOME/(EXPENDITURE) | ||
| Net income/(expenditure) is stated after charging/(crediting): | ||
| Period | ||
| 25.3.22 | ||
| Year Ended | to | |
| 31.3.24 | 31.3.23 | |
| £ | £ | |
| Auditors' remuneration | 1,800 | 2,100 |
| Depreciation - owned assets | 153 | 64 |
4. NET INCOME/(EXPENDITURE)
5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2024 nor for the period ended 31 March 2023.
Trustees' expenses
During the year four trustees were reimbursed for directly incurred expenses including, stationery, equipment, telephone and promotional costs, as part of their responsibilities totalling £341.47 (2023: £1,001.76).
6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted | |
|---|---|
| fund | |
| £ | |
| INCOME AND ENDOWMENTS FROM | |
| Donations and legacies | 4,587 |
| Charitable activities | |
| General | 4,300 |
| Other trading activities | 530 |
| Investment income | 1 |
| Total | 9,418 |
| EXPENDITURE ON | |
| Raising funds | 1,430 |
| Charitable activities | |
| General | 8,318 |
| Total | 9,748 |
| NET INCOME/(EXPENDITURE) | (330) |
continued...
Page 7
BISHOP'S STORTFORD CHILD CONTACT CENTRE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024
| 6. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | |
|---|---|---|---|
| Unrestricted | |||
| fund | |||
| £ | |||
| RECONCILIATION OF FUNDS | |||
| Total funds brought forward | 4,253 | ||
| TOTAL FUNDS CARRIED FORWARD | 3,923 | ||
| 7. | TANGIBLE FIXED ASSETS | ||
| Computer | |||
| equipment | |||
| £ | |||
| COST | |||
| At 1 April 2023 and 31 March 2024 | 766 | ||
| DEPRECIATION | |||
| At 1 April 2023 | 64 | ||
| Charge for year | 153 | ||
| At 31 March 2024 | 217 | ||
| NET BOOK VALUE | |||
| At 31 March 2024 | 549 | ||
| At 31 March 2023 | 702 | ||
| 8. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||
| 2024 | 2023 | ||
| £ | £ | ||
| Trade debtors | 120 | - | |
| Prepayments and accrued income | 413 | - | |
| 533 | - |
continued...
Page 8
BISHOP'S STORTFORD CHILD CONTACT CENTRE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024
| 9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade creditors Accruals and deferred income Accrued expenses |
2024 £ 600 1,640 1,806 4,046 |
2023 £ - 5,633 1,877 |
|---|---|---|
| 7,510 |
10. MOVEMENT IN FUNDS
| MOVEMENT IN FUNDS | |||
|---|---|---|---|
| Net | |||
| movement | At | ||
| At 1.4.23 | in funds | 31.3.24 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 3,923 | 2,384 | 6,307 |
| TOTAL FUNDS | 3,923 | 2,384 | 6,307 |
| Net movement in funds, included in the above are as follows: | |||
| Incoming | Resources | Movement | |
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 12,623 | (10,239) | 2,384 |
| TOTAL FUNDS | 12,623 | (10,239) | 2,384 |
| Comparatives for movement in funds | |||
| Net | |||
| At | movement | At | |
| 25.3.22 | in funds | 31.3.23 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 4,253 | (330) | 3,923 |
| TOTAL FUNDS | 4,253 | (330) | 3,923 |
| Comparative net movement in funds, included in the above are as follows: | |||
| Incoming | Resources | Movement | |
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 9,418 | (9,748) | (330) |
| TOTAL FUNDS | 9,418 | (9,748) | (330) |
continued...
Page 9
BISHOP'S STORTFORD CHILD CONTACT CENTRE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024
11. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2024.
12. OPENING FUNDS
After the incorporation of the new Charitable Incorporated Organisation (CIO) - the Bishop's Stortford Child Contact Centre - the Portland Child Contact Centre ceased its activities all of which were carried forward by the new CIO. It therefore gifted its cash reserves of £4,252.96 to the new CIO at its inception.
Page 10
BISHOP'S STORTFORD CHILD CONTACT CENTRE
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024
| Period | ||
|---|---|---|
| 25.3.22 | ||
| Year Ended | to | |
| 31.3.24 | 31.3.23 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Donations | 3,046 | 4,179 |
| Admissions | 308 | 408 |
| 3,354 | 4,587 | |
| Other trading activities | ||
| Fundraising events | 1,784 | 530 |
| Investment income | ||
| Deposit account interest | 99 | 1 |
| Charitable activities | ||
| Grants | 7,386 | 4,300 |
| Total incoming resources | 12,623 | 9,418 |
| EXPENDITURE | ||
| Other trading activities | ||
| Postage and stationery | 1 | 59 |
| Promotional materials | 431 | 1,371 |
| Regulatory fees | 50 | - |
| 482 | 1,430 | |
| Charitable activities | ||
| Insurance | 714 | 718 |
| Rent | 3,115 | 2,574 |
| Purchases | 36 | 136 |
| Postage and stationary | 7 | 327 |
| Telephone | 252 | 124 |
| Travel expenses | 32 | 167 |
| Computer expenses | 3,081 | 1,089 |
| NACCC | - | 255 |
| Training | 40 | 305 |
| Regulatory fees | 73 | 90 |
| Sundry expenses | 286 | 354 |
| Bank charges | 73 | 15 |
| Promotional materials | 95 | - |
| Computer equipment | 153 | 64 |
| 7,957 | 6,218 |
Support costs
This page does not form part of the statutory financial statements
Page 11
BISHOP'S STORTFORD CHILD CONTACT CENTRE
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024
| Period | ||
|---|---|---|
| 25.3.22 | ||
| Year Ended | to | |
| 31.3.24 | 31.3.23 | |
| £ | £ | |
| Support costs | ||
| Governance costs | ||
| Auditors' remuneration | 1,800 | 2,100 |
| Total resources expended | 10,239 | 9,748 |
| Net income/(expenditure) | 2,384 | (330) |
This page does not form part of the statutory financial statements
Page 12