## **Trustees’ Annual Report for the period**
**From 24[th] March 2022 To 31[st] December 2022 Charity name: OULSTON VILLAGE HALL Charity registration number:1198368**
## **Objectives and Activities**
**----- Start of picture text -----**
SORP
reference
Summary of the purposes Para 1.17 To establish and run a Village Hall
of the charity as set out and to promote the provision of
in its governing facilities for recreational and leisure
document activities for local residents, without
discrimination.
Summary of the main Para 1.17 and Running the Village Hall and
1.19
activities in relation to encouraging participation in events.
those purposes for the Regular activities include monthly
public benefit, in Coffee Mornings, which have been
particular, the activities, increasingly well attended, a
projects or services monthly Knit and Natter group as
identified in the well as one-off events such as
accounts. Christmas Lights and a BYO Jubilee
Picnic. Some events are purely
social with no fund-raising element,
to encourage use of the hall by all
residents as an amenity. Funds have
been raised mainly from Coffee
Mornings, along with the hiring out
of tables and chairs. The hall is
used for all Parish Meetings and
associated sub-meetings.
Statement confirming Para 1.18 The Trustees have taken on board
whether the trustees guidance issued by the Charity
have had regard to the Commission on public benefit.
guidance issued by the
Charity Commission on
public benefit
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference **Not applicable.** Para 1.38 Policy on grant making **Not applicable** Para 1.38 Policy on social
**----- Start of picture text -----**
investment including
program related
investment
Para 1.38 The success of the hall is entirely
Contribution made by dependant on the generous efforts
volunteers of our volunteers, both the
Trustees and other residents who
provide DIY skills, run Coffee
Mornings and the Knit & Natter
group.
Other
**----- End of picture text -----**
## **Achievements and Performance**
**----- Start of picture text -----**
SORP reference
In this first year as a Registered
Charity, the trustees have ensured
that the hall operates within a
Summary of the main sound, modern governance
Para 1.20
achievements of the framework. Becoming a CIO has
charity, identifying the formalised the roles of committee
difference the charity’s members which should make it
work has made to the easier to recruit replacement
circumstances of its Trustees in future, and therefore
beneficiaries and any ensure that the hall continues as a
wider benefits to society vital community hub.The Treasurer
as a whole. has ensured costs are minimised
by securing competitive banking,
insurance and utility deals.
The Trustees, supported by
volunteers, have provided regular,
varied social events and issued
regular newsletters (by email or
hand delivered) to keep the
residents informed of events and
encourage involvement. Numbers
at events are consistently high for
a small village and provide an
opportunity for new and former
residents to meet their neighbours
and support each other. The size
and situation of the hall limits
letting opportunities so we are
concentrating on providing a
welcoming hub for community
activities.
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
**----- End of picture text -----**
## **Financial Review**
**----- Start of picture text -----**
Review of the charity’s Para 1.21 The charity had cash in the bank
financial position at the at 31/12/22 of £18717.
end of the period
Statement explaining the Para 1.22 The current balance is due to the
policy for holding winding up of a previous
reserves stating why they unincorporated charity which ran
are held the village hall. The funds were
transferred to the CIO as per the
constitution of the previous
charity. Present running costs are
modest as the hall is provided on a
‘peppercorn’ rent. However, it is
an old building and future repairs
are anticipated. An assessment is
under way to consider the level of
reserves to be held.
Amount of reserves held Para 1.22 0
Reasons for holding zero Para 1.22 Reserves policy to be agreed in
reserves 2023 FY
Details of fund materially Para 1.24 Not applicable
in deficit
Explanation of any Para 1.23 None
uncertainties about the
charity continuing as a
going concern
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
In 2023 fund-raising activities will
be expanded to include a 100
The charity’s principal Club, Quiz Night and Open
sources of funds Para 1.47 Gardens. As well as helping
(including any community cohesion, Open
fundraising) Gardens welcomes visitors from
outside the area to enjoy the
surrounding countryside, AONB
and to support local businesses.
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
**----- End of picture text -----**
## **Structure, Governance and Management**
**----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees are appointed or re-
methods including details appointed annually at the Annual
of any constitutional General Meeting. There are no
provisions e.g. election to persons or bodies entitled to
post or name of any appoint trustees.
person or body entitled
to appoint one or more
trustees
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
**----- End of picture text -----**
## **Reference and Administrative details**
**----- Start of picture text -----**
Charity name OULSTON VILLAGE HALL
Other name the charity None
uses
Registered charity 1198368
number
**----- End of picture text -----**
**----- Start of picture text -----**
Charity’s principal Well Cottage
address Oulston
York
YO61 3RA
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Allison Sheard Chairman
2 Richard Upton Treasurer
Angela Secretary
3
Pontefract
4 Clive Atkinson
5 Gillian Burn
6 Peter Lockwood
7 Stacey Short
Josephine
8
Torrens-Burton
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved **Director name None**
Name of trustees holding title to property belonging to the charity
**----- Start of picture text -----**
Trustee name Dates acted if not for whole
year
None
**----- End of picture text -----**
## **Funds held as custodian trustees on behalf of others**
Description of the assets None held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
Declarations
SIBDWI on b•halloftht thrity's tll*iO88
Full name(81
Posibon leg Sqcrelary.
Chair. et¢)
31103r2023
OUL5foN VILLAGE HALL Wi#ffed Chwity Numbw. 1198368
£70.
£32&
£157.IXI
£40.Cf¢
kM07S2
£66&37
29thJul 2022
29thJ 2022
£0.
£18A7&(
-£157.Q)
£0
£W717.1
Total Inrnm fory•w
£e¥i