Penderyn Community Centre Year Ending 31st March 2024 

## **Penderyn Community Centre Receipts & Payments Accounts** 

## **31st March 2024** 


Charity number 1198350 

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Penderyn Community Centre Year Ending 31st March 2024 

## **Contents** 

For the year ended 31st March 2024 

Reference & Administrative Details Page 3 Report of the Trustees Pages 4,5 Independent Examiner’s Report Page 6 Receipts & Payments Account Page 8,9 Statement of Assets & Liabilities Page 10 

Charity number 1198350 

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Penderyn Community Centre Year Ending 31st March 2024 

## **Reference and Administrative Details** 

For the year ended 31st March 2024 

**Charity** 1198350 **Number Registered** Penderyn **Office** Aberdare CF44 9UX **Trustees** _The Trustees who served during the year and up to the date of this report were as follows:_ Lynley Gregory (Chair) Neely Jones App. 01.01.24 Jonathan Hodges App. 01.01.24 Ian Plumley John Saunders App. 06.11.24 Claire Hope App. 01.01.25 Cymryd Rhan **Independent** Davina Hutchinson ACMA FCIE **Examiner** Balcony Office First Floor Town Hall Great Oak Street Llanidloes Powys SY18 6BN 

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Penderyn Community Centre Year Ending 31st March 2024 

## **Report of the Trustees** 

For the year ended 31st March 2024 

The Trustees present their annual report together with the Financial Statements of the charity for the year ended 31st March 2024. 

The Reference and Administrative Details above form part of this report.  The Financial Statements comply with current statutory requirements, the Constitution and the Statement of Recommended Practice – Accounting and Report by Charities (effective from January 2019). 

Penderyn Community Centre objectives are to provide and maintain the Community Centre and green space for the use of the inhabitants of Penderyn and the neighbourhood thereof without distinction of political, religious or other opinions including use for meetings, lectures and classes and for other forms of recreation and leisure-time in the interests of social welfare with the object of improving the conditions of life for the said inhabitants. We are a CIO established in 2019 following our existence as a purely volunteer led group. Our Centre is currently closed as we are undergoing a major renovation project but hope to reopen in April 2025 to welcome back all of our previous user groups but also to offer a ‘pop up’ café for our community and visitors coming to our beautiful waterfall county. 

In March 2023, the Community Centre was successful in being awarded £88,000 from the National Lottery fund to employ a Development Officer who would be responsible for not only overseeing the activities, but to develop the centre into a centre of excellence for community provision. 

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Penderyn Community Centre Year Ending 31st March 2024 

This was the first large grant that we had ever been awarded, and we duly employed our voluntary centre manager to this post. This has enabled us to have a permanent set of hands onboard and to be able to offer and develop more activities than ever such as yoga, our newly formed community choir, warm hub sessions and a new monthly farmer’s market. We also have created a full time Village Pantry in conjunction with Fareshare which is run by our amazing group of volunteers; they collect donated food 6 nights a week from 7 local supermarkets, come rain or shine and all the food is stored in our big blue container and offered to our community for free with no eligibility requirements. 

We also have a food bank where we can deliver food parcels to the most vulnerable which are delivered free of charge. Whilst this brings in no income, it is a project that we are extremely proud of, and which has enabled us to employ 2 part time Pantry Coordinators who work 8hrs a week each. The need for these services is growing year on year and we hope to achieve further funding to continue their employment. 

As the Lottery grant for our Development Officer expires in May 2025, we will be sourcing further funding for this also. 

Our 2023/24 expenditure is outlined on page 8 & 9 and show that we are making a profit compared to earlier years, but we must be aware that most of our income has come from the National Lottery grant. 

This needs to be looked at so that we can become more self sustainable in the future. 

The Trustees are very much aware of this and are working on a new Business Plan to support this. 

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Penderyn Community Centre Year Ending 31st March 2024 

We do feel that we have made a difference to our community this year; the new farmer’s markets have been very popular, as have our warm hub sessions. We have had helpful feedback from our service users who praise the way the centre is looked after and run, and the Pantry is extremely busy with excellent feedback in our last user survey. 

As Trustees, we are as transparent as possible and are very aware of our accountability to the charity. This has been a difficult year as we have struggled to recruit new trustees but before Christmas, we were successful in adopting 2 new trustees with exceptional business experience who have already proven themselves invaluable. 

We worked with our Independent Assessor, Davina Hutchinson, to investigate a discrepancy in the accounts and I have been in touch with the SPF grant provider, RCTCBC to arrange repayment of the excess grant claimed. Corrective action is in hand at our end and there was no intent to deceive. Lessons have been learned which will help us avoid any further issues in future. 

**Sincerely Lynley Gregory Chair of Trustees, Penderyn Community Centre** 

Approved by the Trustees on **18 / 01 / 2025** and signed on their behalf by: **John Saunders** 


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Penderyn Community Centre Year Ending 31st March 2024 

## **Independent Examiner’s Report to the Trustees of Penderyn Community Centre** 

For the year ended 31st March 2024 

I report to the Trustees on my examination of the accounts of Penderyn Community Centre (the Charity) for the year ended 31st March 2024. 

## **Respective Responsibilities of Trustees and Examiner** 

As the Trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). 

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent Examiner’s Statement** 

I have completed my examination.  I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

1. Accounting records were not kept in respect of the Charity as required by section 130 of the Act; or 

2. The accounts do not accord with those records; or 

3. The accounts do not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give “a true and fair view” which is not a matter considered as part of an independent examination. 

The Charity (Accounts and Reports) 2008 Regulations do require me however to provide a statement to the Trustees on the following matter that became apparent to me during my examination. 

Whilst carrying out the Independent Examination of the Financial Statements of Penderyn Community Centre for the year ended 31[st] March 2024, I noted a 

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Penderyn Community Centre Year Ending 31st March 2024 

discrepancy between the amount of grant claimed under the SPF Grant 2 and the actual expenditure incurred.  This resulted in the charity receiving a total of £2,388.33 more than it was entitled to. 

I spent a significant amount of time trying to establish why this had occurred and unfortunately this has given rise to another matter that I am required to bring to your attention – the fact that I was not able to obtain an adequate explanation as to how this discrepancy occurred. 

The Board has resolved to take appropriate action by informing the grant body of the discrepancy and offering to repay the amount overpaid.  It is for this reason that I have judged that there is no duty on me to report the matter directly to the Charity Commission. 


## Date: _**18 / 01 / 2025**_ 

Davina Hutchinson ACMA FCIE 

For and on behalf of: 

Cymryd Rhan 

Balcony Office First Floor 

Town Hall 

Great Oak Street 

Llanidloes 

Powys SY18 6BN 

Charity number 1198350 

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Penderyn Community Centre Year Ending 31st March 2024 

## **Receipts & Payments Account** 

For the year ended 31st March 2024 

||||**2024**|2023|
|---|---|---|---|---|
||Restricted|Unrestricted|**Total**|Total|
||£|£|**£**|£|
|**Receipts**|||||
|Miscellaneous|-|3,138|**3,138**|226|
|Cylch Meithrin|-|-|**-**|6,323|
|Berean|-|-|**-**|1,857|
|Various room hire|-|4,533|**4,533**|4,530|
|Lloyds|-|-|**-**|145|
|Interest|-|-|**-**|160|
|Craft fair|-|3,899|**3,899**|361|
|Grants|51,096|27,044|**78,140**|11,341|
|Other room hire|-|-|**-**|43|
||________|________|**________**|________|
|**Total receipts**|51,096|38,614|**89,710**|24,986|
||________|________|**________**|________|
|**Payments**|||||
|Caretaker|-|5,479|**5,479**|5,558|
|Development Officer|24,364|1,500|**25,864**|3,000|
|HMRC & pensions|4,166|1,482|**5,648**|-|
|Utilities|-|1,089|**1,089**|2,223|
|Office costs|-|1,575|**1,575**|1,301|
|Insurance|-|1,635|**1,635**|785|
|Fire protection & security|-|1,794|**1,794**|286|
|Petty cash|-|190|**190**|250|
|RCT|-|185|**185**|43|
|Other grant expenditure|678|4,014|**4,692**|-|
|Miscellaneous|-|2,752|**2,752**|1,840|
|Donations|-|414|**414**|-|
|Building repairs|-|10,640|**10,640**|-|
|Equipment|-|13,258|**13,258**|-|
||________|________|**________**|________|
|**Total payments**|29,208|46,007|**75,215**|15,286|
||________|________|**________**|________|
|**Net receipts / (payments)**|21,888|(7,393)|**14,495**|(9,700)|



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Penderyn Community Centre Year Ending 31st March 2024 

||________|________|**________**|________|
|---|---|---|---|---|
|**Transfers between funds**|-|-|**-**|-|
||________|________|**________**|________|
|**Funds at 1 April 2023**|-|46,873|**46,873**|56,573|
||________|________|**________**|________|
|**Funds at 31 March 2024**|21,888|39,480|**61,368**|46,873|
||========|========|**========**|========|



## **Statement of Assets and Liabilities** 

For the year ended 31st March 2024 

||**2024**|2023|
|---|---|---|
||**£**|£|
|**Cash funds**|||
|Main account|**21,045**|6,551|
|Yr Eithin|**15,143**|15,143|
|Cafe|**16,015**|16,015|
|CCLA|**9,165**|9,164|
||**________**|________|
|**Total cash funds**|**61,368**|46,873|
||**========**|========|
|**Reserves**|||
|Restricted funds|**21,888**|-|
|Unrestricted funds|**39,480**|46,873|
||**________**|________|
|**Total Cash Funds**|**61,368**|46,873|
||**========**|========|



Approved by the Trustees on 18 **/ 01 / 2025** and signed on their behalf by: **John Saunders** 


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