Winchester Community Choir Reglstered Charlty Number 1198281 Trustees Annual Report and Accounts for the period from l March 2023 to 29 February 2024 Winchester Community Choir a Charttabk Incorporated [ag￿r￿j kn Ervjwxl Trustees Annual ReFQrt forthe from 1 March 2023 to 29 Febmary 2024 Charlvs name.. Winthestercommunitychoir Charlty reglstratlon number. 1198281 Reglstered offlce address: 16 Peninsula Square, Winchester. S023 8GJ Emall address: membershi winchestercommuni hoir.com Webslte: htt www.winchestercommuni choir.com Independent Examlner of Accounts: Christopher Napier, Chartered Accountant 8ankets: Uoyds Bank plc., 49 High Street, Winchester, S023 9BU Commlttee Members $er¥ln8 durfng the year: The lollowin8 trustee5 were appolrstetl when the charity was re81￿ere￿ on 17 March 2022, by a8reement of membeis ai speclal Itneral meetlngs on 22 January 2022 and 8 March 2022. Two trustees retlred at the Annual General Meetlng on 6 June 2023 and were 1e-ele￿e￿, as ￿TrnItted by the constitutloA. JIM Benson Christel Buis Hazel Chenhall David d'Arcy Hughes Annette Gibson Denis Glbson Paul Montgomery Wenda Moroney Trustee from 09-Jun-2023 Committee Member from l&Jul-2023 Trustee from 17-Mar-2022 Trustee from 17-Mar-2022 Trustee from 17-Mar-2022, re-elerted 06-Jun-2023 Trustee from 17-Mar-2022, re-elerted 06-Jun-2023 Trustee from 17-Mar-2022 Trustee from 17-Mar-2022 The followln8tnrstèes served as officers of the charrty.. David d'Arcy Hughes Paul Montgomery Wenda Moroney Chair from 07-Jun-2022 Secretary. from 17-Mar-2022 Treasurer. from 17-Mar-2022 In attendance Carolyn Robson Music Director Winchester Communty Choir TNStees Annual Rwt for the perknd from1 March 2023 to 29 Febnjary ￿24 Chairfs Foreword Wiftchestercommunlty Cholr expertencedthe fvll roll¢rcoaster of Ilfe thls rewtln8 perlod In th* a hlghly suttessful vear whkh affirmed the chol￿$ choral and fi￿ntial recovery from the lockdown yeats was brought to ¥Jmethln8of ludderin6 halt. blbelt ternporarlfy. bythe news that our Iconlc Muslcal Dlrector, Carolyn Robson. had suffered a nèar fatal #rokè In mld-February. The8ood news Is that Carolyn rTrade a mlraculous recovery and I￿11. In due course. be able to resume her roles Includln& we trus¢ that of our Musk Olrector. After a nervous Intertudèwe were most fijrtunate to secure the servlces of an¢)ther renowned local muslcal dlrector. Zack Stephens, to step into C•rotyn'sshoes and the show wa5 able to go on wlth ontyone cancelled rehearsal. Aswlll be5een from the ALtl¥Jll05 and Athle4Trnthts sectton of th15 Reportthe thoirwa5 ¢￿￿8¢d In a number of varled events throughoutthe year IndudIngh￿ highly sutte$5fv1 concerts. appearances at the WinchestsrChristma$ Market and care homes 51nglng carols. and two e5peclally memorable events. Sln8ln8wlth Owl¢ at the Hawk Conserw4ncy and the Sarah Mor8an Memorial Concert at theTheatre Royal w1nd￿S￿r. jolntty with flvè other local tholrs. The cholr beln8 dlvtrbombed by ￿81L￿1Wls was not sorfhing l ever ewrted to see and the Sardh Morgan concerL mastermlnded bycarotyn Robson wlth huge Inputfrom ourown Denls Glbson. wa5 a truly special event showcasln8 the wea￿h and breadth of the local chordl community we form part. We contlnue to dellveron our charltable pjrposes by pmvlding opportunltles forthe kncal corNnun￿tO en8a8e In and attend choral actfvlues and ralslng substsntial funds forlocal deservlno tsuses. Testsmentto thls Ls the proportlon oftholr members who attend our weekly rehearsals and thè fart that ourconcerts tend to be sold OUL We are re8uladv requested to perform at weddlngs. annlversary celebratlons and the Ilke and we accommodate suth requests where wé ¢an. Our tholr numberscontlnueto rJs• and are approathlng 90. OUT flnanclal posltlon Issecure. Malntalning an UP-t￿datewebSIte, prowiding ¢urr¢ntsourtd files ofourcomplete repertolre of sow. preparin8a weekly new5tetter. handling accounts and subscriptions, observln8 ourtharltable obllgaiions and organlzln8 swial events arelust a few of the tssks Irwolved In enabllng ourCho￿t0￿Q￿r1sh. These tasks frdll to the members of the Commlttee Ilsted at the top ofth15 Report and I cannot1h￿kthÈffl Ènough forthe cheerful and efficlert waythey fulfil these dutles. Thanks alsotothe Increa51ng numberof cholr membÈrs land sometlme5 thelr Partnusl who volunieerto steward at rehearsals and perfomances. organtse our50dal events and set-up our concert& A5 a result, I cèn report thatthechoirls kn 8ood heartand sound health and looklngft>rward to another a¢tive and enjoyable ye¥ of mu51c makin& Davld d'AYryHythes,ChalrolTwugtees Governance Thecholr Isa Charltable Intorporated OrB8n15atlon and tholr members are votln8 w*mbers of the tharlty. V41nthester Communfty Cholr has a commlttee comprL%ln8thetrustees and others In attÈndance,15ke tht thtsWs Mu51c Olrectof and any cwpted C¢srnmittee members. The commlttee Is responsiblttor admlnisterlnethe buslness of the cholr. Indudln8arranyments for rehearsa15 and pwformances. and the award ofgrantsfrom morws Trised by the cholrfs fundrnlslng atti¥lties. There are three fomHI offlcersof the cha￿ty aPPointÈd by its members: the Chalr, Secretary and Trèasuor. Othercommlttee IT￿MberS may be apwjlnted bythe ¢omrnlttee to perfonn addtttonal role4 forexample the Membetship Secretary.The commthe metslx tlmÈs durfngthe year. As requlred by Its con5￿tutIon, WIThd￿r Cornmunltycholr held an Annual General Meetln8durfn8 the reportlr pertod. The AGM took place on 6June 2023. Thecharftys 8o¥ernlng documtnt is a can5tltullon for a Charltsble Incorporaied Orgaftlsatlon- the associatlon model. Thetrustee5 Jre elerted by the members of the charftyN appolnted by thetrustees underclause 13141 ofthe coMtttUlh)n. Wlnchester Communlty Cholr does not have cr the fe5Uval and was Intended to IntrOd￿ethEWIntheslwCQmMuthtQ thev¥led rnuslcal 4¥porthnlllegarnl tslent on thelr doorstsp. Mld-February camewith a shock Our Music Dlrector. Carolyn Robson. fell serioustydl aNI could not lead our rehearsals In the secoThl ha1f0fthe5pri￿Tenn. Weare dewted that sl* Is makln8 a retovery. and ￿ hope tt> see her agaln In May when oursummerterni kkks off. Zack Whens hasflled theBapatsknt natKe and rrrfrtinL￿5 to prepare U5 fOr￿r￿jMf￿ Conc•¢ to tske *eon 9Juty2024. Fundraising and grants The tholrfsfvndratslni usualty involves tw concerts exh yearwith reurt￿ColleC￿ons in ald ot narned th¥rftles. Grants mode a5 a result of ourfundraisingefforts are summwtsed kn Tablè l. Table I Summary of gr4nts to tharittes Yo•r Chai Typ•ot¢hov47 040 Hwe Isthedet*l: 111 (>Jrswnmerconcert *dS a ￿￿1raI5erf0rtr* S￿thaMP￿￿ &Wkthethrln%ltors Group-a local or8anlsatioD that Supports refv8ees and asylum seekerk A retirinB collectlon madÈ£670. Throu8h the8eneroslty of ouraudla)ce and a topup contrlbutknn friffi ti¢ketsales thethLyrw45 ableto make a grant of£LOOQ tr•the tharlty; Winchester Community Choir a Ch8fttable lrtorporated or98n￿lIOn reg551ered in Englond Trustees Annual Report forthe period from 1 March 2023 to 29 February 2024 121 At our Chrlstrnas concert a generous audience donated £538 in a retirin8 collection. It went to our chosen charty- Winchester 8eacon that SUPPOrt5 homeless people in Win£hesteT. We added a share of ticket sales so that our total grant to the charity is E950. Michele Price at Wlnchester Beacon emailed to Sayi'wow, that is just amazing. What tremendous feat and very many thanks to the whole choir for chooslng us as their charityto support this year. Please pass on huge thanks to each and every one., 131 And an extra Krant of £90 was made to The Princess Royal Trust. in lieu of a birthday gift to Jean Forster. Jean and her late husband, Jim, were founder members of the choir. Rather than a personal gift from the choir to mark her 90th blrthday, Jean asked the choir committee to make a donation to the Prin￿55 Royal Trust for Carers in Harnpshire. Membership Choir membershlp has made a 8ood recovery post-COVID. We were delighted to welcome new members who started with us in during 2023124. At the end ol our financial year, our choir nvmbered 89 members- more or less on target in the plan we made when preparing our application to become a re8lStered charity. We are gradually working our way back to the membership level we had pre-pandemic. Flgure l Membershlp statistics- Sep-2018 to Jan-2024 Irx) 70 50 20 io CURKENftnprnèe[s Membefs on SABBATICAL leave ThE ChartSh￿ numbersaithe beolnnlns ofea¢htem in Septembw,Januaryand May. Financial review The trustees have prepared Recelpts and Payments Accounts for the period from l March 2023 to 29 February 2024. See pages 8-9. We have used the Charity Commission's optional Form CC16a as a checklist. omitting columns and settions that do not apply to us. The trustees have reviewed the charity's ffnancial posltion at the end of the pefiod and wish to highllBht the following.. 111 receipts, payments and tash funds are unrestricted. 121 We have no endowrnent funds. There were no asset and investment sales or purchases In the accoufttSng period. We have no other monetary assets, no Investment assets and no assets retained for the charlvs own use. 1 'Assets retalned for the charity's own use. would include land and buildin85, motorvehicles. office and any 5pecialised equipment, and shares in a charity's non-charitable company. We have none. Winchester Communty Choir a Ch8thblo In￿[F%￿a(8d (￿an￿allOn EBgLNtaTrd th ENtl& TNst888 Annu85 Report forthe poriod from1 March 2023 to 29 February 2024 131 The ac¢ounts show a surplusof recelpts over payments of £L727forthe p•rlod. 141 The method of tollectlnB membershlp sub5crlptlons ¢han8ed In January2023- from collecllon monthty by Standlng Order, to collertknn at thè bè8lfinlng of èach temi by Dlrett deblL As a consequertw lastyearfs accounts reported the receipt of 131S months of m¢mbershlp substrIp￿on$(17 March 2022 to 30Aprll 20231. Thls yearfs accounts report membershlp re¢elpts fora 12-month perlod onty. Therefore, thts ond last yearfswres for membershlp 5ubxrfptlons are not a Ilktrfor.Ilke comparlson. 151 We payfor Mul¢ Olrectorfees twnly In •rre•rs •nd for hlre of prerntses monthty In arreaTS. These Ilibllltles not pa5d In the 4c¢ountlng perlod, amount to £L781 and are due to be pald at the end of Marth 2024. 161 The trustees planned to bulld the ¢harWs reser￿ durfn# 2023124 goth¥t cash lunds are at least £4,500 01 the be8lnnln8 of each term11.e. at the and ofthe month In May. Septemb*r and january. when term￿ membershlp subgcrfpWon5 have been Tecelvedl. The tTUStees belleve that would be suffldent to coverthe Ilabllhles arlsln8 In anv a¢ademlc tefm. Reserves at the end of 2023-24 amountto £4.06S Iw net cash funds of É5.846 less Ilabllltlas of £1.7811 and. Itls estimated. wlll exceed £4.SIX)¥tthe end of May 2024 once summer t•rm membershlp subs¢rlptlons •re re¢eW. Th¢ trust•es •r• of the oplnlon that Wlnth•st•r Communlty Cholr 1$ 4 ￿lAS ¢oncem. The prlnclpal rlsks facln8 the ¢h•rfty Ire not dlrectly of • flnandal nature butwovld havefin•nclal consequonc•5 Wtt• thèy to materlallse. Th• rlsks are: 111 the recrultment and ret•ntlon of cholr memb¥rs. Rtcrultment Is on-track butthe￿ Is ¥ rf5k that membew5hlp wl not Increase at the rntewe hopa and plan lor In 2024125. On the posltlve slde, •v•n wlth • uvllous prol¢rtlon of membershlp numbers n•xiy•ar. w••ntldp4t• • IIna￿l{l surplus whlch ￿11 enabl• us to r•bulld our r•sapns; 121 the avall•blllty 01volunte￿ to admlnlster th• buslness olth• th•rlty. 131 the iwllablllty of iklll¢d •nd qu•llfled dlre¢tor($14nd locumsto aNur• that reh•4r$41s are always held, and the ¢holr proper￿ prepèred forconc•rt perfomlances. Th•¢holr h•$ not rocefved don11k￿S of • susplclou$ n•tur•dUr1￿ thls r•portlni p•rlod. The¢harWs m•ln *xp•ndStur• It•ms are.. 111 Muslc Dlrectorfees and venue hlre for rehe•rsa15 and perfomwn¢es whl¢h account for 73% of expendtture. Thls expendltur• dlrecily supports ourflrst obJeclhe- the advancement of th• arts, and In partl¢ul•rth• art of chornl sln8ln& by provldlrtA an a¢ce$51ble comfflunlty cho*. 121 Grnnts to oth•rch•rltles whkh •¢¢ounts for 15% of expendlture. Thls expendlture dlre¢ily supports ourse¢ond oblert￿t-Ihe rellef of those In na•d. 1316% of payments cOvers￿la1 In the cholrfsc•l•ndar, whl¢h are re¢hr8ed to member5 le4. bookln8 deposlts for supperat The Stsbles followln8 4 performBn¢e•t Wlnthest•rChrlstm•s Market). 141 The rem￿nIng 6% of piyments we foradmlnlstritfve s•pA¢es that support the d￿11 aThl fts acuvltles. Thls expendltufe Includesfinon¢e tha￿e5 for proce5$1ng membershlp subs¢rlptlon$4nd tlcket 541e4 publlc Ilablllty Insurance. prlntlng and Stsfjonery* webslte expen5e% 8Wts and pres•ntatlons. Winchester Community Choir Ch8thabl8 l•rntod wtstored In EnBl8xd Tnth Amual Rep)rtforthe ￿riod from 1 Marth 2023 b 29 Fetjnjary 2024 The trustees are rtsponslble lor keeping proper accountlng rectyds and forpreparfngflnanc5al statements whlth dis¢lose wlth reasonable ¥¢cur#cy at any timethe financial posltlon of the Charity and whlth comply with the requirtments of thè Chadtles Act 2011. The trnstees are not obli8ed by law to ¢omrnissOon an Independent examlnatlon of thè attounts. butthty belleve It is agood wayof assurfng cholr members and the Charity Commlsslon that Wlnchester Communlty Cholr Is well run and that Its financlal affalrsare transparent. Thètrustees aregrateful to Chflstopher Naplerfor¥olunteerln8 to be our Independent examlner. HIS report ts on page 10. Th1sTrusteesAnrA￿1 Rwrtwas appyovad byth•Twgteeg and Issl8n•d on thelr trehaw br. L)avld dAr¢y Hu8hes Chalr ofth•Thtste Winchester Communty Choir Receipts and Payments AccoLnt for the period from 1 March 2023 to 29 February 2024 Unrnslrfctad Funds Last Year Rac•lpts Member8lMp 8ubsryiptity Notes 9.786 8.441 2.211 Glft Ald 24 T￿•1 r•c81 £15.044 £11.015 Payments Fees to Muglc Dtrects Hir• ofwemo8s 6,700 1025 2.040 2,409 1.150 Ststionwy, prinlrg & copylrKJ Membershlp and tKkeing fe Insurance 319 270 101 67 101 £9278 Tolal paym•nts £13,316 1.727 4.119 1.737 2.382 £4.119 N•t ¢Mh fun(ts at 1 March 2023 Statement of Assets and LHbMibes at 29 February 21f24 Unrestrlcted Y•ar Cash fvndo 8ank cuThent accwni Bank depoglt accAXR)t 3258 2.578 10 £5.846 3.558 £4.119 Fees for m￿lC dlroctr Hwe of premkes Totsl Ilablllllfj 1.074 617 £1,781 £1.535 Winchester Communty Choir • fJwrfi•bl• InMrFornl•d TrqLthTrttln (No.11B82811 Notes to the accounts l MembBNhlp subxrfptton$afe 8fOSS r•celpts b8foretransartlon fee5 char8ed by GOCARDLESS vthkh mana8es Dlrect debltchar8es to membe 2 Cthit•ft are 8ross recdpts from tl¢ketsoles Ibefore tlcketlng lees) and recelpts from retlrln8 collectlons. 3 e¥ent I￿¢1pts durln8 thls perfod1£6891 are pyments mad• by members for a restaurdnt meal after our performance at thechrlstmas Market. These re¢elpts were m•r8lnally morethan th• payments madeto the restsuiont1£6581. 4 Sochl paym•nl• In¢ludechar8u lor the Chrlstmas restaurant me•1 lfvlfy r•co¥•red from ttrK>s• attendln8), Interv•1 refreshments Btconcerts and bevera8es at eftd￿-t•rM sodal events. S M•mb•Ythlp & tICk•t￿f•￿ are fets tak•n by GOCAROLESSforth¢ 4dm1nlstrnl￿fft of membefshlp 5ubscrlptW)ns ènd fees taken by Tlcketsourte forih• admln15tratlon of tkket ￿1•& 6 wq1th￿Pe￿tt p•ld lastyearcovered • tw¢Fyear pertod 7 tlabllllkn represent the muslc dlreLtorfs fees forrehears•ls Injinuary aThl F•bruary 2024 8Th1 hlrn of pr•fflls forreheaTh41s In Febnjary 202& They aredue for payment by 31 March 2024. 8 iutwar amounts r•J•tsto tha pèrlod from 17 M•rch 1022 to 28 Febru•ry 2023. Winchester Communty Choir ACh•rlt8W• lThwv)rntod Ory•nWM In ￿).11982811 Report of the independent examiner to the trustees of Winchester Communlty Choir (reglstered charity no. 1198281) I reportto the trustees of the Wlnchester Communlty Cholrl?heTrustl on my exbmlnatlon of the accountsof theTwst lor the perlod I ￿r(h 2023 to 29 February 2024. w set outon poge$ 8 and 9, Aw0￿1b11￿￿•$ and bpsls ol report A5 the charltrfs trustees, you are responstble for the prepar4tlon Of the a¢¢ounts In accord•n¢e wlth the requlrements of the Charflte5 Art 2011 (￿e Acfl. I report In respect of my eumlnatlon of iheTrustrs ac¢oynts carrled out under sectlon 145 of the* and In carrytnB out my examln•tlon. I hav•follow8d all th• appllc•bl• Dk8ctlon5 8lven bythe Ch¥lty Commlsslon und•rs•ctlon 1451Sllbl of the Act. Indep￿dent wmlneei stalem•rt I have completed my èxamlnatlon. I confirm that materlal matters have come to my •ttentkin In onnertlon wlth the examlnatlon whlch ilvt me ￿U5¢ to belleve that. In any materfal respect: th¢ accountlng re¢ords w¢r¢ not kept In xcordance wlth sectton 130 ofthe A¢L' or the accounts do not accord wlth the acc(wntlni records. I have no concoms and ha￿ com• across no other matt•rs In connecllon whh the examln•tlon to whkh attentlon should b• drnwn In orderto •nabl• • Proper Understand1￿ of the 4ccounts to be reath•d. Chrlstopherj N Igr Chartered Acco nt•nt 22 Artlnaton Place. Gordon Ro•d. Wlnche5ter. $023 7Tr 4Apill 2024 io