York Active Youth (YAY)
Annual Report 2024 – 2025
Trustees
Brian Vernon-Rees
Rupert Bryan Ian Turnbull
Appointed 30/11/2021 Appointed 30/11/2021 Appointed 30/11/2021
Charity Number
11982778
Principal address
Old Orchard
Station Road
Tollerton
YO61 1RD
Bankers
Lloyds Bank
PO Box 1000
BX1 1LT
Aims
The 2 aims of the charity are to offer a minibus with driver service to “Not for Profit” organisations and Young People and to run an “Open Award” DofE centre in York.
Inaugeration
The charity was launched in March 2022 with the help of a £2000 interest free loan. This has since been repaid.
Two minibuses were loaned to YAY which took over the running costs of those minibuses. The donor CIC will make use of the “Minibus with Driver” service in the future. YAY is now the registered keeper for each.
Two section 19 permits were received from the Traffic Commissioner and a maintenance schedule was put in place. The minibuses are stored at Moorlane Youth Centre.
Minibus with Driver service
This service was used by four organisations in total each of them were schools. The demand from Youth related charities has fallen away. It is not clear if this is due to alternative provision being available, lack of awareness of the service or fewer visits requiring a minibus being available. A forum for “Young Peoples’ organisations” is becoming established in York. This may be an avenue to make the service more available. If that is the case, more volunteers would be needed to run the service in the future. As yet the forum has not become established enough to be able to offer a co-ordinating role for this service.
Duke of Edinburgh’s Award Open Award Centre
This service has run a gold group this year with two walking groups participating in expeditions
Gold – Both walking groups successfully completed the expedition programme on the North York Moors and also in the Yorkshire Dales.
Another small cohort of participants have been enrolled and trained for the 2025 season.
Training
Trustee Ian Turnbull attended the DofE assessor training so that he can “assess” expedition groups into the future.
Paid staff - None
Future Plans
The charity had a deficit last year and made a small surplus this year.
The charity will investigate the possibility of recruiting new trustees to inject more dynamism into the minibus with driver service.
The charity will look into the replacement cost of replacing the older of the two minibuses as the cost of repairs is substantial.
Accounts 1[st] April 2024 – 31[st] March 2025
| Money in | Money in |
|---|---|
| Minibus and driver service | £3823 |
| DofE Open Award fees frompartcipants | £2075 |
Total money in
£5898
Money out
| DofE equipment | £0 |
|---|---|
| Minibus repairs | £2164 |
| Insurance | £1889 |
| Minibus fuel | £459 |
| DVLA and Secton 19 licences | £330 |
| Training | £0 |
| DofE fees(licence andpartcipant) | £970 |
| Total Money out | £5812 |
Surplus for the Year was £86
This was added to Reserves
No guarantee has been given by the CIO, where any potential liability under the guarantee is outstanding at the date of the statement of assets and liabilities;
No debt is outstanding at the date the statement of assets and liabilities which is owed by the CIO and which is secured by an express charge on any of the assets of the Charity
Charity Commission spreadsheet showing receipts and payments accounts
Charity Name No (if any) CC16a York Active Youth 1198278
Receipts and payments accounts
Period start Period end For the period from To date date 01/04/2024 31/03/2025
A1 Receipts
Minibus and driver service
Restricted Endowment Last Unrestricted funds Total funds funds funds year to the nearest to the to the nearest to the nearest £ to the nearest £ £ nearest £ £ 3,823 - - 3,823 2,929
| DofE Open Award fees from partcipants |
2,075 | - | - | 2,075 | 4,530 | ||||
|---|---|---|---|---|---|---|---|---|---|
| - | - | - | |||||||
| - | - | ||||||||
| - | - | - | |||||||
| - | - | ||||||||
| - | - | - | |||||||
| - | - | ||||||||
| - | - | - | |||||||
| - | - | ||||||||
| - | - | - | |||||||
| - | - | ||||||||
| - | - | - | |||||||
| - | - | ||||||||
| Sub total(Gross income for AR) |
5,898 | - | - | 5,898 | 7,459 | ||||
| A2 Asset and investment sales, | |||||||||
| (see table). | |||||||||
| - | - | - | |||||||
| - | |||||||||
| - | - | - | |||||||
| - | - | ||||||||
| Sub total |
- | - | - | - | - | ||||
| Total receipts |
5,898 | - | - | 5,898 | 7,459 |
| A3 Payments | |||||||
|---|---|---|---|---|---|---|---|
| DofE equipment |
- | - | - | - | 487 | ||
| Minibus repairs |
2,164 | - | - | 2,164 | 4,599 | ||
| Insurance |
1,889 | - | - | 1,889 | 1,913 | ||
| Minibus fuel |
459 | - | - | 459 | 657 | ||
| DVLA and Secton 19 licences |
330 | - | - | 330 | 330 | ||
| Training |
- | - | - | - | 220 | ||
| DofE fees (licence and partcipant) |
970 | - | - | 970 | 1,102 | ||
| - | - | - | - | - | |||
| - | - | - | - | - | |||
| Sub total | |||||||
| 5,812 | - | - | 5,812 | 9,308 | |||
| A4 Asset and investment | |||||||
| purchases, (see table) | |||||||
| - | - | - | - | ||||
| - | - | - | - | ||||
| Sub total | |||||||
| - | - | - | - | - |
| Total payments |
5,812 | - | - | 5,812 | 9,308 | |||
|---|---|---|---|---|---|---|---|---|
| Net of receipts/(payments) | - | |||||||
| 86 | - | - | 86 | 1,849 | ||||
| A5 Transfers between funds | ||||||||
| - | - | - | - | - | ||||
| A6 Cash funds last year end | ||||||||
| - | - | - | - | - | ||||
| Cash funds this year end | - | |||||||
| 86 | - | - | 86 | 1,849 |
Unrestricted funds to nearest £
Restricted Endowment funds funds to nearest £ to nearest £ - -
Categories
Details
B1 Cash funds Cash in bank on 1/4/25 1,509 - - - - - -
| Total cash funds | 1,509 | - | - | |||
|---|---|---|---|---|---|---|
| (agree balances with receipts | Agreement | OK | ||||
| and payments account(s)) | Error | OK | ||||
| Unrestricted | Restricted | Endowment | ||||
| funds | funds | funds | ||||
| to nearest £ | to nearest £ | to nearest £ | ||||
| Details | ||||||
| B2 | Other monetary assets | - | ||||
| - | - | |||||
| - | ||||||
| - | - | |||||
| - | ||||||
| - | - | |||||
| - | ||||||
| - | - | |||||
| - | ||||||
| - | - | |||||
| - | ||||||
| - | - | |||||
| Fund to which | Cost | Current value | ||||
| Details | asset belongs | (optional) | (optional) | |||
| B3 | Investment assets | |||||
| - | - |
B4 Assets retained for the charity’s own use
B5 Liabilities
Fund to which Cost Current value Details asset belongs (optional) (optional)
| Fund to which | Amount due | When due |
|---|---|---|
| liability relates | (optional) | (optional) |
| - | ||
| - | ||
| - | ||
| - | ||
| - |
Details
| Signed by one or two trustees on behalf of all the trustees |
Signature | Print Name | Date of approval |
|---|---|---|---|
| Ian Turnbull | Ian Turnbull | 04/12/2025 |