## **York Active Youth (YAY)**
## **Annual Report 2023 – 2024**
## Trustees
Brian Vernon-Rees Appointed 30/11/2021 Rupert Bryan Appointed 30/11/2021 Ian Turnbull Appointed 30/11/2021
Charity Number
11982778
## Principal address
Old Orchard
Station Road
Tollerton
YO61 1RD
## Bankers
Lloyds Bank
PO Box 1000
BX1 1LT
## **Aims**
The 2 aims of the charity are to offer a minibus with driver service to “Not for Profit” organisations and Young People and to run an “Open Award” DofE centre in York.
## **Inaugeration**
The charity was launched in March 2022 with the help of a £2000 interest free loan. This has since been repaid.
Two minibuses were loaned to YAY which took over the running costs of those minibuses. The donor CIC will make use of the “Minibus with Driver” service in the future. YAY is now the registered keeper for each.
Two section 19 permits were received from the Traffic Commissioner and a maintenance schedule was put in place. The minibuses are stored at Moorlane Youth Centre.
## **Minibus with Driver service**
This service was used by four organisations in total, two charities and two schools. “5 journeys were undertaken mainly in the winter months. There is a demand to expand the service into the summer months but not currently enough demand to justify a dedicated vehicle which would be available to be used when the vehicles are used for DofE and the volunteers are not available. A forum for “Young Peoples’ organisations” is becoming established in York. This may be an avenue to make the service more available. If that is the case, more volunteers would be needed to run the service in the future.
## **Duke of Edinburgh’s Award Open Award Centre**
This service has run two groups this Year. Bronze and Gold
Bronze - Responding to an approach from a small home – school network, a bronze group was established. Enrolments, expeditions and certification all took place during the financial year.
Gold – YAY was approached by participants from 5 schools and colleges. The group was formed with training taking place in a York supermarket’s community room and expeditions taking place in the North York Moors and also the Yorkshire Dales. The contact with this cohort is now complete but the monitoring of the participants progress through the different sections of the award will continue using the DofE’s online system until they complete and are awarded their certificates at “The Palace”. It may take months or even years before the participants complete.
Another cohort of participants have been enrolled and trained for the 2024 season.
Trustee Ian Turnbull attended a one day “DofE manager” conference to fulfil the charities obligation to DofE in line with the DofE licence requirements.
## **Training**
Two volunteer drivers successfully completed the MIDAS course this year.
## **Paid staff** - None
## **Future Plans**
The charity had a surplus the previous year and a deficit in this year. The deficit was mainly caused by larger than expected maintenance costs for the minibuses. deficit was covered by reserves but he intention is to avoid future deficits by increasing the amount of minibus work and also the charge for the service so that charity breaks even or makes a small surplus next year.
## **Accounts 1[st] April 2023 – 31[st] March 2024**
## **Money in**
||**Money in**|
|---|---|
|||
|Minibus and driver service|£2929.72|
|DofE Open Award fees frompartcipants|£4530|
|**Total money in**|£7459.72|
## **Money out**
|DofE equipment|£487.80|
|---|---|
|Minibus repairs|£4599.83|
|Insurance|£1913.59|
|Minibus fuel|£657.89|
|DVLA and Secton 19 licences|£330|
|Training|£220|
|DofE fees(licence andpartcipant)|£1102.2|
|**Total Money out**|**£9311.31**|
## **Deficit for the Year was £1851.59**
## **This was met from Reserves**
No guarantee have been given by the CIO, where any potential liability under the guarantee is outstanding at the date of the statement of assets and liabilities;
No debt is outstanding at the date the statement of assets and liabilities which is owed by the CIO and which is secured by an express charge on any of the assets of the Charity
||**Charity Name**
**York Active Youth**|**Charity Name**
**York Active Youth**|**Charity Name**
**York Active Youth**|**Charity Name**
**York Active Youth**|**No (if any)**
1198278|**No (if any)**
1198278|**CC16a**|
|---|---|---|---|---|---|---|---|
||**Receipts and payments accounts**|||||||
||**For the period from**||Period
start date
17/03/203|**To**||Period end date
31/03/2024||
|||||||||
|**Section A Receipts and payments**||||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**0**
2929
£4530
**-**
**7459**
**-**
**-**
**-**
**9,**
**509**
0
4599
1913
657
£330
£1102
487**-**
**220-**
**9311**
**-**
**-**
**-**
**9**
**311**
**-1852**
**_**||**Restricte**
**d funds**
**Endowment**
**funds**
**to the**
**nearest £**
**to the**
**nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|||**Total funds**
**to the nearest £**
**0**
**2929**
**4530**
**-**
**7459**
**-**
**-**
**-**
**9,509**
**0**
**4599**
**1913**
**657**
**330**
**1102**
**- 487**
**- 220**
**9311**
**-**
**-**
**-**
**9311**
**-1852**
**-**|**Last year**
**to the**
**nearest £**|
|Loan|**0**||||||**- 2000**|
|Minibus and driver service|2929||||||**- 3401**|
|DofE Open Award fees from partcipants|£4530||||||**- 4108**|
||**-**||||||**-**|
|**_Sub total_**_(Gross income for AR)_|**7459**||||||**- 9509**|
|||||||||
|**A2 Asset and investment sales, (see table).**||||||||
|**None**|**-**|||||||
||**-**||||||**-**|
|**_Sub total_**|**-**||||||**-**|
|**_Total receipts_**
**A3 Payments**||||||||
||||||||**- 9509**|
|||||||||
|Loan Repayment (no interest)|0||||||**- 2000**|
|Minibus repairs|4599||||||**- 605**|
|Insurance|1913||||||**- 2611**|
|Minibus fuel|657||||||**- 100**|
|DVLA and Secton 19 licences|£330||||||**- 352**|
|DofE fees (licence and partcipant)|£1102||||||**- 486**|
|DofE equipment|487**-**||||||**- 0**|
|Training|**220-**||||||**- 0**|
|**_Sub total_**|**9311**||||||**- 6154**|
|||||||||
|**A4 Asset and investment purchases, (see**
**table)**||||||||
|**None**|**-**|||||||
||**-**|||||||
|**_Sub total_**|**-**||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**||||||||
||||||||**6154-**|
|||||||||
||**-1852**
**_**||**-**|
**-**||**-1852**|
**3355**|
||**-**||**-**|**-**||**-**|**-**|
**A6 Cash funds last year end**
**- - - -** _**Cash funds this year end**_ **-1852 - - -1852 3355**
|**Section B Statement of assets and liabilities**|**at the end of the period**||||
|---|---|---|---|---|
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the charity’s own**
**use**
**B5 Liabilities**
Signed by one or two trustees on behalf of all
the trustees|**Details**|**Unrestricte**
**d funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**1503**
**-**
**-**
**-**
**-**
**-**
**1503**
**-**
OK
OK
**Unrestricte**
**d funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to**
**which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**Fund to**
**which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**Fund to**
**which**
**liability**
**relates**
**Amount due**
**(optional)**
**-**
Print Name
Ian Turnbull||**Endowmen**
**t funds**
**to nearest**
**£**|
||Cash in bank|**1503**||**-**|
|||**-**||**-**|
|||**-**||**-**|
||**_Total cash funds_**|**1503**||**-**|
||(agree balances with receipts and
payments account(s))
**Details**|||OK|
|||||**Endowmen**
**t funds**
**to nearest**
**£**|
|||**-**||**-**|
|||**-**||**-**|
|||**-**||**-**|
|||**-**||**-**|
||**Details**|||**Current**
**value**
**(optional)**|
|||||**-**|
|||||**-**|
|||||**-**|
||**Details**|||**Current**
**value**
**(optional)**|
|||||**-**|
|||||**-**|
|||||**-**|
||**Details**|||**When due**
**(optional)**|
||||||
||||||
||||||
||Signature||||
|||||Date of
approval|
||Ian Turnbull|Ian Turnbull||12/06/2024|