2024-08-31-accounts - Alban City School Parent Teacher Association

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CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1" September 2023 To 3151 August 2024 Charity name: Alban City School Parent Teacher Association Charity registration number: 1198271 Objectives and Activities Summary of the purposes of the charity as set out in its governing document The object of the Association is to advance the education of pupils in the school in particular by.. developing effective relationships betsyÈen the staff, parents and others associated with the school engaging in activities, or providing facilities or equipment, which support the school and advance the education or wellbeing of the pupil SORP reference Para 1.17 Summary of the main activities in relation to those purposes for the publi benefit, in particular, the activities, projects or services identified in the accounts. The main activities are.. Fundraising events run for pupils or parentslcarers of the school These not only raise funds but also bring parents, teaching staff, pupils an&the community together Nearly New School Unifom Sales, which raises funds and also provides all parentslcarers the opportunity to dress children in schoof bnifomi for reasonable prices. Wearing the uniform is part of the way the school encourages a community ethos within the pupils. Funds are given to Alban City School for educational enrichment activities such as attendan at local theatre or other school trips, or for equipment such as l.T equipment, art supplies or library books. Donations may also be given to the scFrool for larger items such as funding for building work, such as the school theatre or playground. Purchase of trees from a carbon offset scheme, to offset the schools carbon emissions. Th's helps the school achieve its Eco School status and enhances the long term well-being of the pupils by mitigating Ihe effects of Climate Change. Para 1.17 and 1.19 statement confirming whether the trustees have had re ard to the uidance In planning our activities for the year, we kept in mind Ihe Charity Commission's guidance on public benefit.

issued by the Charity CommissioRpn public benefit Para 1.18 Additional infomiation (optional) You ma choose to include further statements where relevant about.. The school provides a lsh list, of ilems they would like, and the committee takes this into consideration when choosing how to spend the PTAS funds. Policy on grant rnaking Para 1.38 Policy on sdeial investment including program related investment Para 1.38 We are grateful for the Tnany hours the trustees and other member volunteers have spent in organising our fundraising events. Without this valuable contribution of time, energy and expertise we would not have been able to achieve so much. Other Achievements and Performance Summary of_the main achievements of the charity, identifying the difference the charity's work has made to the circumstances of tts beneficiaries and any wider benefits to society as a whole. Par8 1.20 This has been a successful year forAlban City School PTA. Building on the mornentum of last year, we were delighted to continue to hold many of the school Gommunity's favourite fundraising events throughout the year. These events were welcomed by pupils, parentslcarers and staff, and were important in promoting effective relationships beeen the parentslcarers and the school and supporting the Alban City School community of pupils, staff, and parentslcarers. The PTA has run over 10 different fundraising activities over the last school year including our annual 100 club, several discos and film nights for the children, a quiz for parents and teachers, aA Easter raffle, bake sale and our very popular Christmas and Summer Fairs. We continue to use online payment methods and platfoms this year such as Ticket Tailor, Square, Stripe and Paypal. This has continued to be a SUC$sful and convenient way to collect payments and donations and has led to us setting up an online shop for the sale of preloved unifom. This provides a great service for parents as a cost-effeclive way of dressing children for sGhool, raising money and saving clothes from landfill. Our parenvcarer community continued to be generous in their support, as did local estate agent Bradford and Howley who sponsored several of the PTA'S activities and our net income frorllfundraising events and other income sources was £22,833.17, exceeding last year's achievement by 290kn. The PTA became a registered charity in March 2022, which we hope will help us to raise funds from new sources in the future.

umma ofA ities: Throu hout Year.. Preloved uniform sales 100 club Autumn.. Halloween Disco Scary Hair Day Christmas Cards Christmas Trees Christmas Fair Summer.. Quiz NighT Summer Disco Summer Fair School Open House Ice Lolly Sales Movie Night Bake Sales Easter Raffle Our net donations and funding of activilies for students al the school was £19,680.76. The majority of the donation made to Alban City School was towards enrichment activities for the pupils for music. sports and technology. Summa f Donations: Pantomime subsidy Music, sports and technology enrichment activities Drums I Summa as Opening Cash: £19,586.91 Total Gross Receipts: £25,460.13 Total Gross Payments: £22,307.72 Closing Cash: £22,739.32 ndPa Additional infonnation (optional You ma choose to include further statements where relevant about.. Achievements against objectives set Para 1.41 Perfomance of fundraising adivities against obje¢tives sel Para 1.41 Inveslment performance against ob'ectivès Other Para 1.41

Financial Review Review of tke charity's financial position at the end of the period Cash at the Bank and Square aGcounts at the end of the year was £22,739.32, including unpaid expenses and 100 club winnings of £81.80 that will be paid out in 202412025. Para 1.21 Statement PlainIng the policy far holding reserves stating why they are held Reserves are held to cover the usual annual running costs for items such as insurances, licences and our usual commitments to subsidize the schoo5 pantomime trip and year 6 summer term trip. Plus enough to fund the outlay needed to run of our larger events such as our Christmas fair. £5,000 Para 1.22 Amount of reserves held Para 1.22 Reasons for holding zero reserves Para 1.22 Details of fund materially in deficit Para 1.24 Explanation of any uncertainties about the charity continuing as a going Goncern No major risks identified. Para 1.23 Additional iufomiation (optionall You ma hoose to include further statements where relevant about.. Our principal sources of funding are various fundraising events held throughoul the year. The charity's principal sources of funds (including any fundraising) Para 1.47 Our programme of fundraising activities brought in a net income of £17,417.05. Our Christmas and Summer Fairs were particularly successful, raising £3,652.37 and £5,985.73 respectively, which represent half of our fundraising income this year. This also includes sales of nearly new uniform through our new online shop, which raised £2,725.31 this year. We run a 100 Club which raised £720 from entry sales and a further £244.80 from generous donations of wtnnings back to the PTA. We re1ve £1,000 in unrestricted sponsorship from a generous local estate agents - Bradford and Howley. We receive some extra income through charity cashback schemes such as Easyfundraising. This year those sources raised us £2 793.72. Investment policy and objectives including any social inveslrnent policy adopted P8ra 1.46

A description of the principal risks facing the Gharity Para 1.46 Other Structure, Governance and Management Descri tion of charit 's trusts.. Type of goveming document Para 1.25 How is the charity constituted? Constitution adopted 15, March 2022 Unincorporated association Para 1.25 Trustee selection methods inclLtding details of any constitutional provisions e.g. election to post or name of any person or body entilled lo appoint one or more trustees Trustees are elected or re-elected annuawy at the Annual General Meeting. If a trustee post is not filled at the AGM the elected trustees may co-opt other trustees at any time, who will serve until the next AGM. At least SQ % of the trustees must have been elected at the ABM. Para 1.25 There is a minimum of two trustees. Additional infomiation loptional> You ma choose to include further statements where relevant about.. Policies and procedures adopted for the induction and training of trustees Para 1.51 The PTA is open to the parents, guardians or carers of all pupils currently attending the school and the teaching and non-leaching staff currently?mployed or engaged at the school. The charity's organisational structure and any wider network with which the charity works Para 1.51 The PTA holds meetings open ta all members every two months and an AGM once a year. The trustees musl meet at least once a term, but in pr*tice meet much more frequently. From September 2023 to August 2024, the trustees ofthe PTA were.. Co-chairs, Chair, Treasurer and Communications Officer. Relationship with any related parties The PTA works closely with the school when arranging activities, most of which take place on school premises. The school provides aThsh list of items which the PTA considers when choosing how to spend funds. All trustees give their time voluntarily and received no remuneration or other benefits. Para 1.51 Other

Reference and Administrative details Charit name Other name the charit uses istered charit number Charity's principal address Alban Cit School Parent TeacherAssociation Alban Cit School PTA NIA Alban City School 7 Hatfield Road, St Albans, AL13RR Names of the charity trustees who manage the charity Namè of person lor body) entitled to appoint -Irustee Ilf an Trustee name Office lif any) Dates acted if not for whole year Lucy Cooper Danielle Brawn Katherine Davies Co-chair Until 16 January 2024 Co-chair Until 16 January 2024 Chair From 16 January 2024 Members at AGM, or other trustees. Jean Liao Treasurer Lucy Cooper Communications Officer From 16 January 2024 Cor orate trustees - names of the directors at the date the re Director name ortwasa rove(r NIA Name of trustees holding title lo property belonging to the charity Trustee name Dates acted if not for wholè ear NIA

Funds hekl as custodian trustees on behalf of others Description of the assets held in NIA this capacity Name and objects of the charity on whose bèhalf the assets are held and how this falls within the custodian charity's objects NIA Details of arrangements for safe custody anth8egregalion of such asset5 from the charity's own assets NIA Additional information (optional) Names and addresses of advisers e of adviser Name o tional information Address Name of chief executive or names of senior staff members (Optional inforniation) NIA Exemptions from disclosure Reason for non-disclosure of ke ersonnel details NIA Other o tional information NIA

Declarations The trustees declare that they have approved the trustees, report above. ned on behalf of the chari Signaturelsl 's trustees Full name{s) k k1tkoe i K)É MLILÉ Position {eg Secretary, Chair etc Date CAAI 25/0£1I£ 2f/u2J 2

CHARITY COMMISSION FOR EPIGLAND AND WALES Alban Clty S¢h¢ol Paront TeacherAssoeiation 1198271 Receipts and payments accounts CC16a Forthe perfod from 911r2023 8rJ112024 Section A Receipts and payments Unresiricted lund$ to thè n4rtgt ResthctÈd fund5 Endowment funds Totsl lunds Lasty•or toth• nrest£ to thu nrgtE th• nearnst£ toth• nearestÉ A1 Recolpts Fun¢kai&ng Event5and 16,425 72Q 16.428 1,668 1,000 94 2,659 1,714 Sponsorship Bank Inte$t OtherlncoTne- Ea5yTundrni5ing.StsmptaS11(. Nearly New Shop 1,00¢ 60 80 993 2,794 2,72 2.72S Sub total(Gross inGome forAR) A2 Asset and investment sat8S. (see table). None 21.94e 3,614 25.460 23,386 Sub tota Total roeeipts 21,946 3.Sf4 25,460 23,386 A3 Payments EventsandAdvles 1 club Dln$t0AaTr CMY Sthool 475 1.440 475 19.254 697 24.281 other lfflcornes Year $ Leavers kilvlles Gener Expenditure New Unrfom Sh 427 427 415 400 375 165 415 Sub total 2.342 22.307 29.209 A4 A5S?t and investment purchases,188e tsblel Sub total Tot4lp8yments 19,985 2,342 22.307 29.209 Nèt of r•e•iptsl(payments) AS Trdn5fers b&een funds A6 Cash fvnds lastyear end Cash funds this yoar end 1.951 1.172 3.Y53 5.823 19.587 21,568 15,587 15.921 1,172 22,740 10,098 Section B Statement of assets and liabilities at the end of the period Ursrestricted funds to nearnst£ RestnGted fund5 En¢Jowment funds to Mar46t£ Categorlos Details to ngarestE B1 Cash funds Petty Cash eufrBnlAC¢ 18,01S 100 CiubAe¢ount 47 $8ving¥AwDunl 6,429 Square Account CCXX R1 accounts ISSI 611612025

Total cash funds 21,S6B 1,172 Ur4re8trlcted funds tonèarngtÈ Restrlcted funds Endowment funds D8talls to rk4r•stÉ B2 Other monetary assgts Fundtowhich 4ss•t IDn Curr&ntv4luè ioptionall Details CoBtlopfjonall 83 Inv$stment assets Fund towhlch 45s•t belong5 UniestriGtgd Currentvaluè loptlonall DÈtalls Leftover5uppiiegfiDm events. reialned Cogtloptlonall B4 Assets retained for the charlty's own use Donatea second hand uDrfonn. r8lain8d for untrIcted Fund to whkh I141Y re14te5 Amtsunt dug WhBn dut Detsll$ 85 Liabiliti•s Signed by one cr iwotrusteeson beha olall the Iru5te25 signatu Print Name Date of approval aJi Li6L gS1021 CCXX R2 accounts ISSI 611612025

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Alban City School Parent Teacher Association

On accounts for the year 31 August 2024 Charity no 1198271 ended (if any)

Set out on pages

(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2024 .

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: D Stead Date: 24/2/25 Name: DAVID STEAD Relevant professional ACA (ICAEW) qualification(s) or body (if any): Address: 21 Blandford Road St Albans, Herts AL1 4JP

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of None any items that the examiner wishes to disclose .

October 2018

IER