## **Trustees’ Annual Report for the period** **From 1/3/23 To 31/3/24** ## **Charity name: Cylch Meithrin Tal-y-bont** ## **Charity registration number: 1198270** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To continue to provide local children**
**with a quality Welsh medium preschool**
**education which has been proven to**
**facilitate the transition to full-time**
**education**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Providing a high standard of education**
**to preschool-aged children in the local**
**community to prepare them for local**
**education. To make this education**
**accessible to as many families in the**
**local area as possible.**
Oriau’r Cylch / Opening times
· Mae’r Cylch ar agor am 4 diwrnod yr
wythnos. Dydd Llun/Mawrth/ Mercher ac Iau.
· Oriau : 8:15 – 3:15
· Mae’r Cylch yn cynnig 3 sesiwn; drwy’r dydd
(8:15 – 3:15), sesiwn bora (8:15 – 12) ac sesiwn
bora yn cynnwys cinio (8:15 – 1:00)
· Darparir y cinio I’r plant drwy’r Ysgol. Diolch
yn fawr iawn I Mrs Jones am baratoi cinio
arbennig I’r plant.
· The Cylch is open 4 days a week; Monday,
Tuesday, Wednesday and Thursday.
· Opening Hours : 8:15 – 3:15.
· The Cylch offers 3 sessions – All day (8:15 –
3:15), morning session (8:15 – 12) and morning
and lunch session (8:15 – 1:00)
· The Cylch offers lunch to the children, through
the school. Thank you very much to Talybont
for providing the children with a lovely lunch
everyday.| |Statement confirming
whether the trustees have|Para 1.18|**The trustees have read understood the**
**guidance by the charity commission on**| had regard to the guidance **public benefit** issued by the Charity Commission on public benefit ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Codi arian/**
**Fundraising**

Sioe Talybont

Sioe Nadolig

Calan Gaeaf
Mae’r digwyddiadau yma yn bwysig
i godi arian i’r Cylch a chryfau
cysylltadau gyda’r gymuned leol yn
ogystal â chodi profl y Cylch
_These fundraising events are important and_
_help build a good link to the local_
_community to raise the profle of the Cylch_
_and raise funds for the cylch._
**Trip diwedd tymor i Fferm fantasi**
**/End of**
**year trip**
Plant yn edrych ymlaen i trip diwedd tymor
i Fferm Ffantasi
_Children are looking forward to the end of_
_year trip to fantasy farm_
Staffio’r Cylch / Staff
Yn ystod y flwyddyn academaidd yma, rydym
wedi croesawy dwy aelod o staff newydd;
· Miss Hanna, a ymunodd efo ni nôl yn mis
Medi fel cynorthwyydd, ac yna fel arweinydd
prynhawn o fis Ionawr. Ac,
· Miss Emily a ymunodd efo ni ar ddechrau mis
Gorffennaf.
· Mae Miss Vicky yn gweithio yn y Cylch
drwy’r dydd ar dydd Llun, ac yna boreua| Mawrth, Mercher ac Iau. · Miss Kate yn gweithio yn y Cylch drwy’r dydd ar ddydd Mawrth, Mercher ac Iau. Ac mae hi hefyd yn rhedeg Clwb Ti a Fi yn y Cylch bob bora dydd Gwener 10-12. · Rydym wedi ffarwelio a dwy aelod o staff, Miss Karren ac Miss Eirian. During this academic year, we have welcomed two new members of staff; · Miss Hanna who joined us last September as a nursery assistant, and then the afternoon leader in January. We also welcomed; · Miss Emily, who started at the Cylch in July. · Miss Vicky works in the Cylch all day on a Monday, and on Tuesday, Wednesday and Thursday morning. · We have also said goodbye to two members of staff; Miss Karren and miss Eirian. fioedd / Fees · Dyma’r ffioedd ar hyn o bryd; - Diwrnod Llawn £25 - Sesiwn bora £13 - Sesiwn bora yn cynnwys cinio : £17 · These are our current Fees; - Full day £25 - Morning Session £13 - Morning + Lunch session £17 Ni godwyd costau ffioedd yn mis Ebrill 2024, ond bydd angen codi’r ffioedd yn mis Medi. Mae ein trysorydd wedi edrych ar opsiynnau gwahanol, mi wnai ofyn I Ffion fynd drwy’r opsiynnau gyda ni rwan. Our fees were not increased in April 2024, but, to sustain the Cylch, we need to review these for September 2024. Ffion, our treasurer has prepared a few options for fee increases for September onwards. (the committee agreed as to raise these to £15 a morning and £28 a full day from September to be reviewed again before April) **Cymorth Ariannol / Financial Help** · 30awr gofal plant / 30 hours childcare offer · Gofal plant di-dreth / tax-free childcare · Dechrau’n deg / Flying Start ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|A defcit of £13159.3 might look concerning
but there have been a number of factors that
have brought the total fgure down
substantally
First being last year the grant for the windows
came into the account but it was into April
when the expense lef the account which is a
total of £5000 (which put last year’s fgure
£5000 higher than it should have been)
Secondly, we paid a donaton to the school for
£1000 (additonal land in equipment and
resources)
Decking had roten through which became a
danger costng over £2000 to replace.
None of this was budgeted and has a total cost
implicaton of over £8000
There were also some stafng issues earlier in
year which caused us to pay out for agency to
cover and a period of suspension with a
approx. cost of £2000
We have also not raised as much through
fundraising events- there was one less event
but there was also less money raised at each
event. We have had a very small commitee
this year and with other issues dominatng the
tme of the commitee this has afected the
fundraising opportunites available. Cost of
living and families having less available funds
may have also afected the money raised.
Hopefully this year we can increase the
commitee size and run some more events this
year.
We have seen a cost in bin collecton for the
year rise to nearly£700 due to changes in|| |---|---|---|---| |||arrangements
Last year it was decided to keep fees at the
current level knowing how much some families
were struggling but with the minimum wage
increasing signifcantly during this two year
period and increased costs in pension
contributons and payroll we decided to raise
the fees from the start of the new term in
September.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves held for maintaining the**
**internal building and grounds**| |Amount of reserves held|Para 1.22|£7031.33| ## **Structure, Governance and Management** |Description of charity’s
trusts:||Caron Hywel (Cadeirydd /_Chairperson_),
Siwan Haf (Ysgrifennydd /_Secretary_), Ffon
Southgate(Trysorydd/ _Treasurer_)| |---|---|---| |||| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Selected at the AGM each year, the**
**meeting includes the family of cylch**
**members, members of the local**
**community and the staff at the cylch.**| ## **Names of the charity trustees who manage the charity** |1
2
3
4|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Caron Hywel|(Cadeirydd /
_Chairperson_),||| ||Siwan Haf|(Ysgrifennydd /
_Secretary_)||| ||Ffon Southgate|(Trysorydd /
_Treasurer_)||| |||||| Cylch Meithrin Talybont Annual Accounts for Year Ending 2023-24 Income and Expenditure Account **Outgoings/ Expenditures Income Current Account Reserve Account** Reserve Account- £100 Salaries/ help- £44468.20 Mudiad Meithrin, Grants, Cyn Transfer to Reserve Account- £100 MM Registration, PAYE, Scheme Cyfeiro - £115 Interest – £91.95 Fees- £2799.92 Ceredigion Council funding and Total Income- **£191.95** Building work (windows, extra land grants -£37401.13 and fence replacement, new kitchen Grant Other - £7100 and replacement of the decking) Children Fees- £13378.10 **Totals in account** £15564.78 Trips- £40 Equipment and resources-£7436.87 Food/ Dinners- £705.70 Current Account- £14494.03 Internet £220 Fundraising- £1047.01 Reserve Account £7031.33 Food and Drinks- £2067.74 Borth Carnival-£82.44 Cash ( float) - £150 Bus Trips- £220 Sioe Talybont- £102.56 Total- **£21675.36** Training £183.61 Halloween- £486.93 Fundraising activities £181.21 Christmas Raffle- £375.08 In hand on 31/3/23- £27995.31 + Floats £150 Donations-£1250 £6839.38 = **£34834.69** Other- £1145.89 Total Income- **£61036.94** Bin collection- £683.64, Deficit for the Year **£13159.33** Staff Xmas Voucher- £260 DBS-£202.25, Total Outgoings- **£74538.22** Cylch Meithrin Talybont Annual Accounts for Year Ending 2023-24 Income and Expenditure Account **Outgoings/ Expenditures Income Current Account Reserve Account** Reserve Account- £100 Salaries/ help- £44468.20 Mudiad Meithrin, Grants, Cyn Transfer to Reserve Account- £100 MM Registration, PAYE, Scheme Cyfeiro - £115 Interest – £91.95 Fees- £2799.92 Ceredigion Council funding and Total Income- **£191.95** Building work (windows, extra land grants -£37401.13 and fence replacement, new kitchen Grant Other - £7100 and replacement of the decking) Children Fees- £13378.10 **Totals in account** £15564.78 Trips- £40 Equipment and resources-£7436.87 Food/ Dinners- £705.70 Current Account- £14494.03 Internet £220 Fundraising- £1047.01 Reserve Account £7031.33 Food and Drinks- £2067.74 Borth Carnival-£82.44 Cash ( float) - £150 Bus Trips- £220 Sioe Talybont- £102.56 Total- **£21675.36** Training £183.61 Halloween- £486.93 Fundraising activities £181.21 Christmas Raffle- £375.08 In hand on 31/3/23- £27995.31 + Floats £150 Donations-£1250 £6839.38 = **£34834.69** Other- £1145.89 Total Income- **£61036.94** Bin collection- £683.64, Deficit for the Year **£13159.33** Staff Xmas Voucher- £260 DBS-£202.25, Total Outgoings- **£74538.22** ## Cylch Meithrin Talybont Annual Accounts for Year Ending 2023-24 Income and Expenditure Account External Examination I can confirm that all the relevant information provided to me is correct, there are bank statements, invoices and receipts confirming expenses and income. My only recommendation is to increase the categories for grants and funding further to support with budgeting in the future. Signed- D. Ruston (Danielle Ruston)