## **Trustees’ Annual Report for the period**
**From 01/09/2023 Period start date To 31/08/2024 Period end date Charity name: Blencogo and District Village Hall**
## **Charity registration number: 1198251**
## **Objectives and Activities**
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SORP reference
Summary of the purposes of Para 1.17 The Old School Blencogo together with
the charity as set out in its such other property as may be acquired by
governing document the Organisation shall be held for the
purposes of a village hall for the use of the
inhabitants of the parish of Bromfield and
neighbouring areas, without distinction of
political, religious or other opinions,
including use for lectures, meetings,
classes and for other forms of recreation
and leisure time occupation with the object
of improving the conditions of life for the
inhabitants of the area (from CIO
constitution)
Objective 1: To be accessible, welcoming
and affordable for individuals and
organisations both in and outside the parish
Objective 2: To provide attractive, clean,
accessible and safe facilities for large and
small meetings, social gathering, sporting
events, lectures and educational events
Objective 3: To generate income to
maintain the facilities to a high standard
Objective 4: To consult the community to
identify and continue to meet its needs.
Summary of the main Para 1.17 and The Hall Committee put on regular events
1.19
activities in relation to those (quizzes, ceilidh, carnival, food evenings
purposes for the public etc) and it has regular weekly user-groups
benefit, in particular, the (scouts, art group, garden club, dog
activities, projects or training, craft and chat, WI, book Club,
services identified in the Wine Circle etc). Everything is aimed at
accounts. encouraging and protecting a sense of
community.
Statement confirming Para 1.18 The Trustees have regard to the Charity
whether the trustees have Commission Guidance on public benefit:
had regard to the guidance 1. There must be an identifiable benefit;
issued by the Charity and
Commission on public 2. The benefit must be to the public or
benefit section of the public
(see achievements and performance
below)
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**Additional information (optional)** You may choose to include further statements where relevant about: SORP reference
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|Not applicable – the Village Hall does not
make grants|
|Policy on social investment
including program related
investment|Para 1.38|Not applicable|
|Contribution made by
volunteers|Para 1.38|A group of over 20 local volunteers (from
teenagers to retired) help with the running
and maintenance of the Village Hall
(Cleaning, grounds maintenance, event
organisation, minor maintenance etc.).
All community events are organised by the
volunteer committee|
|Other||Blencogo & District Village Hall has
recently (15/3/22) changed its charitable
status to be a Charitable Incorporated
Organisation (Charity no. 1198251).
Previously from 05
January 2001: Standard registration,
Charity No. 1084346|
## **Achievements and Performance**
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SORP reference
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|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**|
|---|---|---|
|SORP reference|||
||||
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|A key objective of Blencogo and District
Village Hall is to engender community spirit
and a sense of communal worth. All the
activities provided in the Village Hall aim to
improve the physical, mental and emotional
wellbeing of people of all ages in the Parish
and surrounding area by providing a range
of activities that will help to improve an
individual's overall health and contribute
towards a collective feeling of 'being part of
the community'.
By continuing to widen the range of
opportunities that Blencogo and District
Village Hall can deliver it is hoped that
individuals might try new experiences and
take part in the hobbies and social activities
that they enjoy; so engendering a sense of
belonging, self-worth and improved
wellbeing.
Activities provided locally reduce the need
for car usage (as noted earlier there is little/
no public transport serving the area) to|
travel to other local centres 5 miles or more away. Many in the community both young and old and have limited incomes. The activities provided in the hall are priced so as to encourage their participation (hence there is not a ‘standard’ letting fee). Similar activities at other venues in Wigton or Aspatria are considerably more expensive. It is the ethos of Blencogo and District Village Hall to keep fees low to maximise participation. It is hoped that participation in a wide range of community activities will continue to build a strong community and create better mental and physical health for everyone.
**Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|N/A|
|Investment performance
against objectives|Para 1.41|N/A|
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|**Para 1.21**|Blencogo and District Village Hall has had
a bustling year. With its 25-year lease set
to expire in 2025, the landlord offered the
charity the opportunity to purchase the
building. After consulting with the local
committee and stakeholders, a decision
was made to develop a business case for
funding and seek community support
through financial pledges and fundraising
activities. Thanks to generous donations
and successful fundraising efforts, the
purchasing costs incurred in the initial
phase were able to be offset.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|A small amount roughly 10% plus interest
of the finances is retained in a reserve
account which is retained at a higher
interest because of its limited access|
|Amount of reserves held|Para 1.22|£1261|
|Reasons for holding zero
reserves|Para 1.22|N/A|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|If the charity is unable to purchase the
village hall, it faces a challenging decision
regarding its long-term future. The landlord
has confirmed that any new lease will no
longer be offered at the previously agreed
discounted rate. Instead, it will be a full
commercial lease with a significant
increase of 400% and a longer-term
commitment. To address this, the trustees
and committee are working tirelessly to
boost cash flow and secure additional
donations. However, at current levels, the
charity’s cash reserves would be quickly
depleted, making it unsustainable in the
long run.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The dog training classes and scouts
continue to be the highest regular revenue
income for the hall. Events like the Race
night, Harry’s Quiz and Ceilidh return the
most Non-Charitable Trading Income|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A|
|A description of the principal
risks facing the charity|Para 1.46|N/A|
NIA
Other
## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing document Para 1.25 Constitution
(trust deed, royal charter)
How is the charity Para 1.25 Charitable Incorporated Organisation
constituted?
(e.g unincorporated
association, CIO)
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|**Structure, Governance and Management**|**Structure, Governance and Management**|**Structure, Governance and Management**|
|---|---|---|
|Description of charity’s
trusts:|||
|Type of governing document
(trust deed, royal charter)
Para 1.25
Constitution|||
|How is the charity
constituted?
(e.g unincorporated
association, CIO)
Para 1.25
Charitable Incorporated Organisation|||
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Eligibility for trusteeship (from constitution):
(a) Every charity trustee must be a natural
person.
(b) No one may be appointed as a charity
trustee:
• if he or she is under the age of 16 years;
or
• is disqualified from acting as a charity
trustee by virtue of section 178-180 of the
Charities Act 2011 (or any statutory
re-enactment or modification of that
provision)
(c) No one is entitled to act as a charity
trustee whether on appointment or on any
re-appointment until he or she has
expressly acknowledged, in whatever way
the charity trustees decide, his or her
acceptance of the office of charity trustee.|
**Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|N/A|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|N/A|
|Relationship with any
related parties|Para 1.51|N/A|
|Other|||
## **Reference and Administrative details**
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Charity name Blencogo and District Village Hall
Other name the charity uses BLENCOGO AND DISTRICT VILLAGE HALL: 1084346
Registered charity number 1198251
Charity’s principal address The Old School
Blencogo
WIGTON
CA7 0BZ
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## **Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Gary Bickley Chairman
2 Paul Benson
3 Adrian Cozens
4 Rebecca Blake Secretary
Melanie Treasurer
5
Woolfenden
6 Sarah Chapman
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||
|---|---|
||Gary Bickley
Melanie Woolfenden|
||
Chair
Treasurer|
||16/05/2025|
||16/05/2025|
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Blencogo and District Village Hall 1198251
Receipts and payments accounts CC16a
For the period 01/09/2023 31/08/2024
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations 5,100 - - 5,100 977
Hall hire 568 - - 568 1,633
Bowls 120 - - 120 -
Craft Club 370 - - 370 422
WI 310 - - 310 -
Produce show 78 - - 78 -
Allerdale Council 18 - - 18 -
Toddler group - - - - 178
Art Group 294 - - 294 378
Polling Station 300 - - 300 -
Garden Club 70 - - 70 -
Scouts 1,326 - - 1,326 -
Canine Understanding 1,538 - - 1,538 901
Non Chartiable Trading Income 2,133 - - 2,133 1,803
Bank Interest 18 - - 18 -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
AR) [ 12,243 ] - - 12,243 6,291
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CCXX R1 accounts (SS)
19/05/2025
1
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A2 Asset and investment
sales, (see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 12,243 - - 12,243 6,291
A3 Payments
Caretaker 600 - - 600 720
Rent 1,312 - - 1,312 1,169
Insurance 2,207 - - 2,207 2,019
Electricity 597 - - 597 2,113
Water 888 - - 888 372
Repairs & Maintenance 2,457 - - 2,457 2,882
Mowers 446 - - 446
Sundry Expenses 924 - - 924 834
Heating Oil 2,957 - - 2,957
Surveyor costs 1,500 - - 1,500 -
- - - - -
Sub total [ 13,888 ] - - 13,888 10,109
A4 Asset and investment
purchases, (see table)
- - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total - - - - -
Total payments -
Net of receipts/(payments) 12,243 - - 12,243 6,291
A5 Transfers between funds - - - - -
A6 Cash funds last year end - - - - -
Cash funds this year end 12,243 - - 12,243 6,291
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CCXX R2 accounts (SS)
19/05/2025
2
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|WI Book club
Canine Understanding
Signature
Caretaker Overpayment
Oil to take advantage of low oil prices 24/25
Scaffold Tower
Staging
**Details**
**Details**
Ride-on Mower
Push Lawn Mower
20 Tables and 150 Chairs
Kitchen Equipment
Misc/ Hall Equipment
Current Account
Reserve Account
Cash in Hand
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
Purchase Grant
Purchase Donation
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**11,171**
**-**
**-**
**1,243**
**949**
**-**
**12,120**
**1,243**
Agreement Error
Agreement Error
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**3,000**
**-**
**1,361**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**Unrestricted**
**2,000**
**Unrestricted**
**500**
**Unrestricted**
**-**
**Unrestricted**
**-**
**Unrestricted**
**-**
**Unrestricted**
**-**
**Unrestricted**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**Unrestricted**
**420**
**Unrestricted**
**1,503**
**Unrestricted**
**80**
**Unrestricted**
**149**
**-**
**-**
Print Name
G.BICKLEY
M.WOOLFENDEN|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|---|
||||**-**
|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**1,000**
**5,000**
**1,000**
**1,200**
**3,000**
**-**
**-**
**When due**
**(optional)**
Date of
approval
**14/03/2025**
**12/03/2025**|
CCXX R3 accounts (SS)
19/05/2025
3