Trustees Annual Report
Dronfield Running Club CIO For the period ended 31 March 2025
Prepared by The Trustees
Prepared on 1 April 2025
Table of contents
Trustees Annual Report ..................................................................................................................................3 Financial Activities...........................................................................................................................................5 Balance Sheet .................................................................................................................................................6 Independent Examiners Report.......................................................................................................................7
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Trustees Annual Re ort p
This report has been prepared using the guidance provided in Accounting and Reporting by Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) Structure, Governance and Management:
Charity Name: Dronfield Running Club CIO Charity Number: 1198218 Principal Office: 1 Hilltop Road, Dronfield, S18 1UH Date of Registration: 11 March 2022
Trustees at the date of this report:
Phil Howson Karen Read Mel Corby Kirsty Denton
Legal Status:
Charitable Incorporated Organisation
The club is managed in accordance with its constitution, which can be found here: https://www.dronfieldrc.co.uk/constitution
The club constitution details methods methods used to recruit and appoint new charity trustees, including details of any constitutional provisions for appointment, for example election to post
Objectives and Activities
The purpose of Dronfield RC CIO (The Club) as set out in its governing document is as follows:
- (I) FOR THE PUBLIC BENEFIT GENERALLY BUT WITH PARTICULAR REFERENCE TO THE INHABITANTS OF DRONFIELD AND ITS SURROUNDING AREAS;
(II) TO PROMOTE COMMUNITY PARTICIPATION IN HEALTHY RECREATION BY PROVIDING:
-
(A) OPPORTUNITIES FOR ATHLETICS AND RUNNING.
-
(B) RELATED ACTIVITIES CAPABLE OF IMPROVING FITNESS, HEALTH AND WELLBEING; AND (C) COACHING, COMPETITION AND ALL OTHER SERVICES TO SUPPORT THESE ACTIVITIES.
Achievements and Performance
This report covers the period between 1/04/2024- 31/03/2025
This is the third year where the club has functioned as a Charitable Incorporated Organisation (CIO)
Dronfield Running Club has continued to fully meet its constitution and objectives as detailed above.
The club is affiliated to England Athletics, the national governing body for running and athletics and is also affiliated to other local athletic organisations which host leagues and competition. England Athletics operate a ‘Clubs Standards’ assessment programme which quality assures welfare and governance. The club fully met the standards during the period.
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The trustees met regularly to oversee the governance, finance and services to members of the club and manage a small core of volunteers who provide much of the commitment required to manage the day to day operations of the club. Other club members have stepped up to volunteer in response to specific requests which further support the club's objectives as necessary.
During the year the club hosted The Big Dipper Half Marathon for the third successive year. Revenue associated with The Big Dipper via sponsorship and participation entry fees was down on the previous year but sufficient to maintain the expenditure planned during the period.
The Club also held its first inter club, Xmas Round Christmas Relay, as a social and handicapped event. This was successful and returned a small profit, the plan is to double its size next year.
The club is able to offer 3 coached sessions each week to members. Attendances on training nights can range between 10 and 40 at each session. Membership of the club has increased during the year. New members are being attracted of all ages and abilities. Several new members have transferred from other clubs while others have joined as 2nd claim which demonstrates the success of the club. During the period, the club competed in Cross Country, Road Race Championships, The British Fell Running Championships and inter club competitions and The Club has invested in entry fee’s to allow members to compete in these competitions free of charge.
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Financial Activities
April 2024 - March 2025
| Financial Activities April 2024 - March 2025 |
|
|---|---|
| Total | |
| INCOME | |
| Donations and legacies | 1,185.72 |
| Membership Fees | 8,650.00 |
| Other Income (BD) | 401.18 |
| Race Entry Sales (BD) | 3,477.07 |
| Sales of Product Income | 40.00 |
| Social Event Ticketing | 815.97 |
| Sponsorship (BD) | 4,200.00 |
| Vest & Merch Sales | 143.00 |
| Xmas RelayIncome | 448.00 |
| Total Income | 19,360.94 |
| TOTAL | 19,360.94 |
| EXPENDITURES | |
| Bank Costs | 59.99 |
| Computer Costs | 206.40 |
| Donations | 1,509.97 |
| Event Costs (BD) | 6,411.07 |
| Facility Costs | 175.00 |
| Member Affiliation Fee's | 3,797.00 |
| Prizes & Trophies | 420.02 |
| Qualifications & Training | 793.95 |
| Race Entries Paid | 1,296.00 |
| Social Event Costs | 841.90 |
| Stock Costs | 796.80 |
| Website Costs | 142.06 |
| Xmas RelayCosts | 290.56 |
| Total Expenditures | 16,740.72 |
| NET OPERATING INCOME | 2,620.22 |
| NET INCOME/(EXPENDITURE) | £2,620.22 |
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Balance Sheet
As of March 31, 2025
| Balance Sheet As of March 31, 2025 |
|
|---|---|
| Total | |
| FIXED ASSET | |
| Total Fixed Asset | |
| CASH AT BANK AND IN HAND | |
| Bank Account | 25,066.00 |
| Total Cash at bank and in hand | 25,066.00 |
| DEBTORS | |
| Refund Recieved | 0.00 |
| Total Debtors | 0.00 |
| NET CURRENT ASSETS | 25,066.00 |
| NET CURRENT ASSETS(LIABILITIES) | 25,066.00 |
| TOTAL ASSETS LESS CURRENT LIABILITIES | 25,066.00 |
| TOTAL NET ASSETS (LIABILITIES) | £25,066.00 |
| CHARITY FUNDS | |
| Opening Balance Equity | 3,193.95 |
| Retained Earnings | 16,988.25 |
| Surplus/(Deficit) | 4,883.80 |
| Total Charity funds | £25,066.00 |
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Inde endent Examiners Re ort p p
As per guidance at the charity commission website linked below, an independent review of the charity accounts for this period is deemed unnecessary as the charity had an income of less than £25,000 during the reporting period.
Guidance: https://www.gov.uk/guidance/prepare-a-charity-annual-return#what-you-need-to-submit
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