2024-04-05-accounts - Danesfield Parents Association

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Trustees’ Annual Report for the period

From 6/4/23 To 5/4/24

Charity name: Danesfield Parents Association

Charity registration number: 1198200

Objectives and Activities

Summary of the purposes of the charity as set out in its governing document

To advance the education of pupils in Danesfield manor school in particular by: developing effective relationships between the staff, parents and others associated with the school; engaging in activities or providing facilities, finance, or equipment that supports the school in the advancement of the education of the pupils

Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.

Danesfield Parents Association runs fund raising events such as children’s discos, children and adults summer and winter fairs, and an annual adults-only summer part. Funds raised from these events are used to purchase equipment or services to support the school in the advancement of the education and health and wellbeing of the pupils

Objectives

Our objectives are set to reflect our educational aims and the ethos of the School. It is important to us that we maintain and enhance the academic success of the School. This objective is, however, set in the context of the broader goals we set for the School and its pupils. In setting our objectives and planning our activities our Governors have given careful consideration to the Charity Commission’s public benefit guidance.

Our key objectives for the year were:

to purchase new picnic benches, tables, and parasols to replace old, worn out playground furniture and allow the children to eat outdoors during summer months, with protection from the sun
to support the school and children by raising funds for a new outdoor ‘common room’ facility, enabling children to play outside in both clement and inclement weather, and to provide an outside learning environment, allowing a change of focus and a relaxed learning zone
to raise funds to purchase a new table football table in replacement for the old, damaged, table encouraging team work, developing fine and gross motor skills and planning capabilities, and the value of sportsmanship
To deliver one school disco per term to further develop the children’s social skills
To deliver a summer and winter fair, to encourage the whole school to socialise
To deliver an adults-only Summer party, enabling parents/carers of all year groups to socialise, further developing the school’s social agenda
To ensure that all events be designed to raise funds, where possible, and to at least break-even, though advanced budgeting and tight controls over potential exposure

Achievements and Performance

Danesfield Parents Association was able to deliver on all of its objectives for this period and made some progress toward saving the required funds.

Financial Review

Financial Review
Opening balance on 6/4/23	: £10,391
Funds raised during the period	: £10,155
Total Income	: £10,155
Cost of running events	: £4,527
Donations to school:
Clamber Stack	: £16,312
Audio/Video equipment	: £2,539
Total outgoings	: £23,377
Closing balance on 5/4/24	:£10,391

Reserves Policy

It is Danesfield Parents Association policy to maintain a balance on unrestricted funds (where possible) of £5,000, to cover emergency situations that may arise from time to time. Our target has been exceeded for the last period and funds over the minimum are retained to support future investment in the school, for the benefit of the children.

Uncertainties

There are no concerns regarding the charity at this time.

Structure, Governance and Management

Danesfield Parents Association is a CIO and requires 3 trustees to operate effectively, with a maximum of 6 permitted and 4 being the preferred number at this time. New trustees may present themselves to the board for consideration and the existing trustees shall assess their suitability before taking a majority vote on the proposed application. A quorum must be present for a vote to take place and a 75% majority must be in place for a motion to be approved.

Reference and Administrative details

Charity name	Danesfield Parents Association
Other name the charity uses
Registered charity number	1198200
Charity’s principal address	Rydens Avenue Walton on Thames Surrey KT12 3JB

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Benjamin Garner	Chair
	Joanne Smith	Trustee
	Teresa Wilson	Trustee
	MarkSimms	Treasurer

Declarations

The trustees declare that they have approved the trustees’ report above, with the same being signed on their behalf by Benjamin Garner, Chair.

Signed on behalf of the charity’s trustees Signature(s) Full name(s) Benjamin Garner Position (eg Secretary, Chair Chair, etc) Date 5/2/25

Charity Name No (if any) Danesfield Parents Association 1198200 Receipts and payments accounts CC16a For the period Period start date Period end date To from 4/6/2023 4/5/2024

Section A Receipts and payments
A1 Receipts Fundraising- fairs, discos, summerparty 11,106 - - - - - - - 11,106 - - Sub total - Total receipts 11,106 A3 Payments Cost of running events 6,294 2,883 - - - - - - Sub total 9,177 - - Sub total - Total payments 9,177 Net of receipts/(payments) 1,929 A5 Transfers between funds - A6 Cash funds last year end 10,391 Cash funds this year end 12,320 Unrestricted funds to the nearest £ *Sub total*(Gross income for AR) A2 Asset and investment sales, (see table). Donation - Picnic tables, benches, and parasols A4 Asset and investment purchases, (see table)	to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds	to the nearest £ Endowment funds	Total funds to the nearest £ 11,106 - - - - - - - 11,106 - - - 11,106 6,294 2,883 - - - - - - - 9,177 - - - 9,177 1,929 - 10,391 12,320	Last year to the nearest £
		- - - - - - - - -	11,106	-
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		- - - - - - - - - -	6,294	-
			2,883	-
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			9,177	-

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	-		10,391	-
	-		12,320	-

Section B Statement of assets and liabilities at the end of the period

Details Balance at year end Details Details Details Details Signature BG *Total cash funds* (agree balances with receipts and payments account(s))	to nearest £ to nearest £ 12,320 - - - - - 12,320 - OK OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name Benjamin Garner Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional)	to nearest £ Endowment funds
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		OK
		to nearest £ Endowment funds
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		Date of approval
BG	Benjamin Garner	2/5/2025