## **TAVISTOCK FOODBANK** **Annual Report 1 January 2022 – 31 December 2022** Registered Charity Number 1198161 ## **Tavistock Area Foodbank** ## **Report and Accounts 2022** - 3 Report from the Chair of the Trustees - 4 Trustees’ Report - Status of Charity and Governing Document Charity Informa�on Charitable Purpose and Objec�ves - 2022 Ac�vi�es and Financial review - 9 Independent Examiner’s Report to the Trustees of Tavistock Foodbank - 10 Income and Expenditure Account - 11 Balance Sheet - 12 Notes to the Accounts 2 ## **Report from the Chair of the Trustees** Each year it is important to thank all those who give so much of their �me and energy for the Foodbank, in order that together, we may support our community. During the past year we have witnessed several significant changes within our team, yet our service has con�nued to run smoothly. The new members of our Foodbank team have been very quick to learn their roles and take on new responsibili�es. We are grateful for the services of our dedicated volunteers who are involved in all aspects of the running of the Foodbank and our trustees who oversee the work of the foodbank. Many of the churches in our town are represented amongst our trustees, each of them is a vital link to our local churches. I would like to thank Tavistock Area Chris�ans Together (TACT) who oversee our work and take an ac�ve interest in suppor�ng the Foodbank. We are grateful that Tavistock United Reformed Church con�nues to support as a distribu�on point, a storage facility for some of the goods that we distribute and a provider of meals and refreshments via the Lower Deck Cafe. I would also like to give thanks to West Devon Borough Council for their con�nued provision of our addi�onal warehouse space in Pi�s Cleave, which has made stock handling so much easier. Tavistock is a town of generous people and local groups. I would like to record our thanks to all the donors from our community who regularly donate food and money to Foodbank, many of whom are anonymous. I would also like to men�on our local supermarkets and other businesses for the provision of collec�on points. We are grateful to those local stores who support our Tavistock Foodbank voucher schemes through the supply of fresh fruit and vegetables, or fresh meat, or fuel vouchers. With our amazing team of trustees and volunteers, I look forward to another year as we serve and support our local community. ## **Robert Weston Chair of Trustees** 3 ## **Trustees’ Report for the Year Ended 31 December 2022** statements of the charity for the year ended 31 December 2022. ## **Status of Charity and Governing Document** The Tavistock Foodbank was set up in 2012, it’s cons�tu�on was adopted on 16 July 2012 and amended during 2021 and 2022. It was established with the support of a number of local churches as a member of the Trussell Trust network of Foodbanks in the United Kingdom and it adheres to the governance and polices of the Trussell Trust. The foodbank was registered as a Charity on the 8 March 2022 and is governed by a Cons�tu�on of Charitable Incorporated Organisa�on. ## **Charity informa�on** ## **Trustees** Rev Robert Weston Chair Rosemarie Collins Crook Tony Cutler Vicky Dawson Joan Dennis Secretary Julie Jillians Hilary Johnson Anne Keogh Julie Lloyd Treasurer appointed March 2023 John Medland Treasurer re�red March 2023 Linda Medland Pamela Smith Anthony Welsh **Address** United Reformed Church Russell Street Tavistock PL19 8BD ## **Independent Examiner** Andrew Wing LLB FCA Unit 1 Pearl Assurance House Elbow Lane Tavistock PL19 0BG 4 ## **Charitable Purposes and Objec�ves** The relief of poverty by supplying emergency food parcels and other essen�al supplies either directly or through agency partners approved by the trustees to those in need in Tavistock, the surrounding area and in other areas. The allevia�on of hunger caused by the lack of opportuni�es or resources to obtain sufficient food. The provision of support by such other means including but not limited to signpos�ng to relevant informa�on and other advisory services. We supply food parcels containing 3 day’s supply of nutri�onally balanced food and basic household products to everyone referred to us who is in food crisis for whatever reason. We aim to collect this through food dona�ons from the local community and top up purchases funded by cash dona�ons. We work with the referring agents in the Tavistock area to ensure everyone who is in food crisis is referred to the foodbank. We engage with the local community to provide enough volunteers to give our clients food, a warm welcome and a non-judgemental space to be listened to and signposted to further appropriate help. ## **PUBLIC BENEFIT** Sec�on 17 of the Chari�es Act 2011 to have due regard to the public benefit guidance published by the Chari�es Commission for England and Wales. 5 ## **2022 Ac�vi�es and Financial review** The impact of the steep rise in living costs can be seen in our sta�s�cs for 2022. We recorded our highest level of referrals of adults and children who needed support. The table below details the demand experienced over the past five years. |past fve years.|||||| |---|---|---|---|---|---| ||**2022**|**2021**|**2020**|**2019**|**2018**| |Foodbank Vouchers Issued|681|286|392|511|417| |People Helped:|||||| |Adults|957|420|624|811|656| |Children|667|293|402|453|278| |**Total People**|**1624**|**713**|**1026**|**1264**|**934**| As part of the process of suppor�ng clients we upload informa�on to the confiden�al Data Collec�on System maintained by the Trussell Trust. This anonymous data provides us with an insight to the circumstances of our clients and the primary reason for their referral. **----- Start of picture text -----**
No. of vouchers
Crisis - Primary Cause Adults Children Total
fulfilled
Low Income 424 583 381 964
Debt 48 62 60 122
Benefit Delays 46 63 41 104
Benefit Changes 40 64 52 116
Sickness 35 67 22 89
Homeless 24 29 8 37
Other 64 89 103 192
TTL 681 957 667 1,624
**----- End of picture text -----**
financial report on page 10. We have been very fortunate, through the con�nuing generosity of individuals and organisa�ons the growth in dona�ons has matched the rising costs. In summary: - in 2022 the value of goods and vouchers issued was £56,000, compared to £36,000 in 2021 an increase of 57%. 6 - dona�ons of funds and goods in 2022 rose to £67,000 compared to £46,000 in 2021, an increase of 46% - Our cash balance at the end of 2022 was £40,000 an increase of £4,000 on end 2021. and vegetable vouchers, and meat vouchers which can be redeemed in local stores. A new ini�a�ve in 2022 has been the issuing of fuel vouchers to clients on prepayment meters. The Christmas Parcel scheme proved a great success, with 145 parcels, weighing 1077 kg being requested, packed and delivered. The Rotary Club of Tavistock distributed the majority of the parcels requested through local schools, with support from DATA, the Youth Cafe and the Tavistock Children’s Centre. ## **Warehouse Ac�vi�es** We have two storage areas for the goods donated to the Foodbank. One at the URC church, where we aim to hold sufficient stock to service a week’s vouchers. The other storage unit is at Pi�s Cleave. We purchase items using cash dona�ons where there are shortages. We have con�nued to use Facebook as our main social media again this year. Pos�ng our shortages and Wish Lists helps highlight items which we would like donated. Our food dona�ons over the last 5 years were: |the last 5 years were:|||||| |---|---|---|---|---|---| ||**2022**|**2021**|**2020**|**2019**|**2018**| |Food Donations - kg|**21,824**|**14,080**|**26,421**|**12,462**|**9,356**| organisa�ons which act as collec�on hubs for the foods and goods donated to the foodbank. Their staff are enthusias�c and suppor�ve. We con�nue to be grateful to all our local donors who provide the products we need and react rapidly to our changing demands. We have a dedicated and enthusias�c group of volunteers suppor�ng the warehouse ac�vi�es, we thank them all for their �me and effort. 7 Volunteers We currently have excellent and stable teams at front of house, in the warehouse and in administration, including safeguarding. All our volunteers are thoughtful, proactive, and committed to their roles. We endeavour through active recruitment to ensure we always have sufficient volunteers to provide the necessary manpower for all Foodbank tasks. The front of house team creates an environment where people feel respected and well supported. The warehouse team are efficient and flexible. The presence of Citizens Advice at the weekly foodbank, has proved to be an invaluable service providing initial advice and making onward referral appointments for CAB services. In May the local CAB manager gave an interesting and informative talk for volunteers and Trustees about the process that clients go through when requesting food vouchers or other benefits. The Foodbank has also been supported by Tamar Energy who came in over the winter period when many people struggled with the cost of energy. They offered advice and practical support wlth free home visits to install draught excluders, heated blankets etc. as well as liaising with Live West to support people living in poor accommodation. There has been a rise in mental health issues amongst our clients and increasing numbers who are experiencing housing problems and eviction. Our front of house volunteers are supportive, taking time out to listen and to discuss with compassion and empathy. I would like to thank our teams of volunteers who have responded so well to the ongoing need in Tavistock and surrounding areas. The Annual Report was approved by the Trustees of the charity on 9 October 2023 and signed on its behalf by: Revd Robert Weston Independent Examinerfs Report to the Trustees of Tavistock Foodbank I report on the accounts of Tavistock Fo¢Jdbank for the year ended 3181 December 2022, which are set out on pages 10 to 13 below. Resp8¢tlve rnsponslbilities of trvstees (dir•ctorn) and examlner The organisation's trustees a￿ responsible for the preparation of the accounts. They consider that an audit is not required for this year under Section 144(2) the Charrties Act 2011 (the 2011 Act) and thal an independent examination is needed. It is my responsibility Examine the accounts under section 145 of th8 2011 Act To follow the procedures laid dovm in the general Directions given by the Charity Commission under section 145(5}{b) of the 2011 Act To state wh8ther particular matters have come to my attention. Ba$1• ollndep•nd•nt Examlnoe8 Ststement My examination was carried out In accordance wrth the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the organisation and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from Ihe trustees conceming any such matters. The procedures undertaken do not provide all the evidence that woukl be required in an audit, and consequently I do not express an audit opinion on the accounts. Independont ExamIn•￿* Statsmont In connection with my examination, no matter has come to my attention.. (1) which give8 me r8a8onable cau88 to believe that in any material respect the requirements.. to keep accounting records in aCc￿danCe with sec*ion 386 of the Companies Act 2006,. and to prepare accounts which accord wrth the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the melhods and principles of the Stalemenl of Recommended Pradice.. Accounting and Reporting by Charities have not been met,. or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. A Wing LLB FCA {Fellow of the InstitLrte of Chartered Accountants in England & Vlales) Wings Accountants Ltd, Unrt 1, Pearf Assuran￿ House. Elbow Lane, Tavistock, Devon PL19 OBG Date ## **Tavistock Foodbank** ## **Income and Expenditure Account for the Year Ended 31 December 2022** |**Income**
Donations - Cash
Donations - Food
Interest
**Expenditure**
**Distributed Goods**
Food donations - distributed
Bread
Food purchased
Fruit and Veg vouchers
Meat vouchers
Energy vouchers
**Other Charitable Activities**
Citizens Advice Bureau
**Administration Costs**
Postage and stationery
Logo goods
Fixtures and fittings
Equipment
Insurance / data protection
Mobile phone
Travel claims
Sundries
**Total Expenditure**
**Net Income**
Net Movement in Funds
Funds B/F
**Funds C/F**|**Unrestricted**
**Funds**
**2022**
**£**
23,679
43,212
1
66,892
40,781
240
2,235
2,020
3,500
7,046
55,822
2,340
664
310
18
131
214
90
495
415
2,337
**60,499**
**6,393**
6,393
42,543
**48,935**|**Unrestricted**
**Funds**
**2021**
**£**
18,055
27,878
0| |---|---|---| |||45,934| |||30,536
0
1,325
550
750
2,500| |||35,660| |||0
419
0
0
540
214
96
433
248| |||1,951| |||**37,612**| |||**8,322**| |||8,322
34,220| ||**48,935**|**42,543**| 10 Tavistock Foodbank Balance Sheet As at 31 December 2022 Food Stocks 8,874 6,443 Cash at Bank and in Hand Cash at Bank Petty Cash 39,260 801 35,843 257 36,100 40,061 Total Net Assets 48,935 42.543 Funds of the Charity Unrestrirted Funds 48,935 42,543 The Financial Statements were approved by the Trustees on 9 October 2023 And were signed on its behalf by Julie Lloyd Treasurer ## **Notes to the Accounts:** ## **Basis of Prepara�on of the Accounts** The accounts have been prepared in accordance with the provisions of the Chari�es Act 2011. ## **Policy on reserves** however, the trustees regularly review reserves to ensure that they are adequate to fulfil the Food Bank’s con�nuing obliga�ons and to provide our services for a minimum of a 6-month period. ## **Fund accoun�ng** All funds are unrestricted and can be used be used in accordance with the charitable objec�ves at the discre�on of the Trustees. ## **Accoun�ng Es�mates and Judgements** made in the valua�on of food stocks and household items, when applying the accoun�ng policies for a fair value. These are evaluated on an ongoing basis and are based on historical experience. ## **Recogni�on of Income and Expenditure** The accounts are prepared on a cash basis. ## **Stocks** Stocks comprise food, toiletries and other household products held for distribu�on by the Foodbank. Stocks are valued at fair value a�er allowance for obsolete or slow-moving items. 12 ## **Stocks** cont. |Food in stock b/f
kg
Food donations
kg
Food distributed
kg
Food in stock c/f
kg
Movement in food stock
kg
Rate per KG
Food in stock b/f
£
Food donations
£
Food distributed
£
Food in stock c/f
£
Movement in food stock
£|**2022**
**2021**
_3,254_
4,596
_21,824_
14,080
_20,597_
15,422| |---|---| ||4,482
3,254
1,228
-1,342
1.98
1.98
6,443
9,100
43,212
27,878
40,781
30,536
8,874
6,443
2,431
-2,657| 13