THE WOODLANDS POETIC TRUST
UNAUDITED REPORT & FINANCIAL STATEMENTS FOR THE PERIOD 16[TH] NOVEMBER 2021 TO 30[TH] JUNE 2022
CHARITY NUMBER - 1198135
THE WOODLANDS POETIC TRUST TRUSTEES REPORT FOR THE PERIOD 16[TH] NOVEMBER 2021 TO 30[TH] JUNE 2022
The Trustees present their annual report and financial statements of the charity for the period 16[th] November 2021 to 30[th] June 2022.
The financial statements have been prepared in accordance with the charity’s trust deed, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
OBJECTIVES AND ACTIVITIES
The Trust has been established to make grants for charitable purposes. Grants are only made to charities known to the settlor and unsolicited applications are therefore not considered.
Public Benefit
The trustees have given consideration to the Charity Commission guidance on public benefit.
ACHIEVEMENTS AND PERFORMANCE
Investments have been managed throughout the year by the Investment Managers, with performance being monitored by the Trustee. The Trust has therefore been able to maintain its grant-making programme.
FINANCIAL REVIEW
Income totalling of £150,000 (£145,000 was an investment property) was received during the year.
Reserves Policy
The trust deed permits the spending of capital; the trustee has, however, agreed to retain the capital for the time being and to invest it to produce income to make grants. The trustee is managing the reserves to balance the needs of current and future beneficiaries. It is not anticipated that the needs of beneficiaries will diminish over time.
Investment Policy and Powers:
The Trustee has the power of investment conferred by the Trustees Act 2000. The investment strategy is set by the trustees and takes account of recent demands for funds and an assessment of expected future needs (see Reserves Policy). The investment policy and strategy are reviewed with the investment manager at regular intervals. The investment objective is to maintain, overall, the real value of capital and income.
Risk Management:
The main risks to which the charity is exposed as identified by the Trustee have been considered and systems have been established to mitigate those risks.
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THE WOODLANDS POETIC TRUST TRUSTEES REPORT FOR THE PERIOD 16[TH] NOVEMBER 2021 TO 30[TH] JUNE 2022
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Plans for the Future
The objectives remain unchanged for the future; the intention is for continued investment management on a consistent basis and distribution of income to charitable organisations.
Structure, Governance and Management
The Trust was established by a Trust Deed dated 16[th] November 2021, charity number 1198135 and is administered by its corporate Trustee, Liverpool Charity and Voluntary Services.
REFERENCE AND ADMINISTRATIVE DETAILS
| Name | The Woodlands Poetic | Trust |
|---|---|---|
| Charity number | 1198135 | |
| Principal Office | LCVS | |
| 151 Dale Street | ||
| Liverpool | ||
| L2 2AH | ||
| Trustees | Liverpool Charity and Voluntary Services (LCVS), a corporate | |
| trustee, which is incorporated under the Companies Act as a | ||
| company limited by guarantee without share capital as | ||
| company number 181759, a registered charity, number | ||
| 223485, and a charitable Trust Corporation. LCVS trustees, | ||
| who are also its directors, were as follows during the year. | ||
| Chair | Heather Akehurst | (Resigned 25thNovember 2021) |
| Sonia Bassey MBE | (Appointed 25thNovember 2021) | |
| Treasurer | Mike Thomas | |
| Heather Akehurst | (Resigned 25thNovember 2021) | |
| Dorcas Akeju | ||
| Sonia Bassey MBE | ||
| Maxine Ennis | ||
| Jonathan Hesketh | (Resigned 16thNovember 2021) | |
| Ken Perry | ||
| John Price | ||
| Michael Salla | ||
| Louise Scholes | ||
| Gemma Shone | (Appointed 20thSeptember 2022) | |
| James Sloan | ||
| Mike Thomas | ||
| Sue Williams | (Resigned 23rdJune 2022) | |
| Neil John Sturmey | ||
| Henry Terefenko | (Resigned 27thJuly 2022) | |
| Investment Manager | Investec Wealth & Investment | |
| 100 Old Hall Street, | ||
| Liverpool, L3 9AB |
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THE WOODLANDS POETIC TRUST TRUSTEES REPORT FOR THE PERIOD 16[TH] NOVEMBER 2021 TO 30[TH] JUNE 2022
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Independent Examiner Paula Sanchez ACCA Score Lane Liverpool, L16 5EF
TRUSTEE’S RESPONSIBILITIES IN RELATION TO THE FINANCIAL STATEMENTS
The charity trustee is responsible for preparing a trustee’s annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the charity trustee to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, of the charity for that period. In preparing the financial statements, the trustee is required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the applicable Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material
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departures that must be disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to
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presume that the charity will continue in business.
The trustee is responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. It is also responsible for safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Trustee and signed on its behalf by
………………………..
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INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF THE WOODLANDS POETIC TRUST
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I report to the trustee on my examination of the accounts of The Woodlands Poetic Trust (‘the charity’) for the period 16[th] November 2021 to 30[th] June 2022, which are set out on pages 6 to 11.
Responsibilities and basis of report
As the trustee of the charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act.
An independent examination does not involve gathering all the evidence that would be required in an audit and consequently does not cover all the matters that an auditor considers in giving their opinion on the accounts. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide. Consequently, I express no opinion as to whether the accounts present a ‘true and fair view’ and my report is limited to those specific matters set out in the independent examiner’s statement.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me reasonable cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Name: Paula Sanchez
Name of applicable listed body: Association of Chartered Certified Accountants Relevant professional qualification or body: ACCA
Date: 5[th] April 2023
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THE WOODLANDS POETIC TRUST STATEMENT OF FINANCIAL ACTIVITIES FOR THE PERIOD 16[TH] NOVEMBER 2021 TO 30[TH] JUNE 2022
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| Unrestricted | Funds | |||
|---|---|---|---|---|
| Notes | Income | Capital | ||
| Funds | Funds | Total | ||
| 16th November 2021 | to | |||
| 30th | June 2022 | |||
| Income from: | £ | £ | £ | |
| Donations | 2a | 5,000 | 145,000 | 150,000 |
| ----------- | ------------ | ------------ | ||
| Total income | 5,000 | 145,000 | 150,000 | |
| ----------- | ------------ | ------------ | ||
| Expenditure on: | ||||
| Charitable activities | 3 | 2,961 | - | 2,961 |
| ----------- | ------------ | ----------- | ||
| Total expenditure | 2,961 | - | 2,961 | |
| ----------- | ------------ | ------------ | ||
| Net income and net movement in funds |
2,039 | 145,000 | 147,039 | |
| Reconciliation of funds: | ||||
| Total funds brought forward | - | - | - | |
| ----------- | ------------ | ------------ | ||
| Total funds carried forward |
6 | 2,039 | 145,000 | 147,039 |
| ======= | ======= | ======= |
The notes on pages 8 to 11 form part of these accounts.
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THE WOODLANDS POETIC TRUST BALANCE SHEET AS AT 30[TH] JUNE 2022
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| Notes | 30thJune | 2022 | |
|---|---|---|---|
| Fixed Assets | £ | £ | |
| Investment Property | 4 | 145,000 | |
| Current Assets | |||
| Cash balance | 3,489 | ||
| Current Liabilities | |||
| Creditors | 5 | (1,450) | |
| ----------- | |||
| Net Current Assets | 2,039 | ||
| ------------ | |||
| Net Assets | 147,039 | ||
| ======= | |||
| The funds of the charity: | |||
| Unrestricted Funds: | £ | ||
| Capital Funds | 6 | 145,000 | |
| Income Funds | 2,039 | ||
| ------------ | |||
| 147,039 | |||
| ======= |
Approved and authorised for issue by the Trustee and signed on its behalf by
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THE WOODLANDS POETIC TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD 16[TH] NOVEMBER 2021 TO 30[TH] JUNE 2022
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1. ACCOUNTING POLICIES
Basis of Accounting
The accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (SORP 2019) and Charities Act 2011.
The trust constitutes a public benefit entity as defined by FRS 102.
The accounts are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The Charity has taken advantage of the provisions in the SORP for Charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
Going concern
At the time of approving the accounts, the trustee has reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustee continues to adopt the going concern basis of accounting in preparing the accounts.
Investments Property
Investment property is held at fair value, valuation carried out by an independent surveyor. The fair value will be reviewed every 4 or 5 years to ensure it is reported appropriated in the accounts.
Investments
In accordance with Statement of Recommended Practice: Accounting and Reporting by Charities (SORP 2019), investments held as fixed assets are stated at fair value. Realised and unrealised gains and losses are dealt with as movements on the Capital Fund. Investments are valued at the mid-market price on the valuation date.
Fund accounting
Unrestricted funds are considered ‘free’ reserves and are available for use or retention at the discretion of the Trustees, in accordance with the charity’s objectives. Free reserves are undesignated funds available for the furtherance of the general objectives of the charity.
Income recognition
Income from investments comprises dividend income and interest and are accounted for when received in the financial year. Donations are recognised at the earlier of notification or date of receipt, in the case of the third-party donations and legacy income when received by the organisation.
Expenditure recognition
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required, and the amount of the obligation can be measured reliably.
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THE WOODLANDS POETIC TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD 16[TH] NOVEMBER 2021 TO 30[TH] JUNE 2022
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All expenditure is accounted for on an accrual basis. All expenses, including support and governance costs, are allocated or apportioned to the applicable expenditure headings in the statement of financial activities.
Raising funds costs relate to expenses incurred in the management of the investment assets. Charitable activities include grant funding, along with associated support costs, to beneficiaries. These are dealt with in the Statement of Financial Activities when payment has been approved by the charity. Governance costs relate to compliance with constitutional and statutory requirements and specifically include all costs incurred by the charity in producing the Annual Report.
Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts.
Financial instruments
The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
Basic financial assets
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
Basic financial liabilities
Basic financial liabilities, including creditors are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future receipts discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Derecognition of financial liabilities
Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.
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THE WOODLANDS POETIC TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD 16[TH] NOVEMBER 2021 TO 30[TH] JUNE 2022
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Taxation
The charity benefits from various exemptions from taxation afforded by tax legislation and is not liable to corporation tax on income or gains falling within those exemptions. Partial recovery is made of tax credits on UK dividend income. The charity is not able to recover Value Added Tax. Expenditure is recorded in the accounts inclusive of VAT.
Critical Accounting Estimates and Judgements
In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates .
The estimates and underlying assumptions are reviewed on an on-going basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
2. Income and endowments from:
| Income | Capital | Total | |||
|---|---|---|---|---|---|
| Funds | Funds | ||||
| 16th Nov 2021 to 30th Jun 2022 | |||||
| a. Donation and legacies | £ |
£ | £ | ||
| Donations | 5,000 | 145,000 | 150,000 | ||
| ====== | ====== | ===== | |||
| 3. Expenditure on charitable activities: | |||||
| Direct | Support & |
Total |
|||
| Charitable | Governance | 2022 |
|||
| Expenditure | Costs |
||||
| £ | £ | £ | |||
| To make grants for charitable purposes. |
- | 2,961 |
2,961 |
||
| ======= | ======= |
====== | |||
| Analysed as follows: | |||||
| 2022 | |||||
| Direct charitable expenditure: | £ | ||||
| Grant funding | - | ||||
| Grant making administration costs - | |||||
| LCVS | - | ||||
| ----------- | |||||
| - |
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THE WOODLANDS POETIC TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD 16[TH] NOVEMBER 2021 TO 30[TH] JUNE 2022
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3. Expenditure on charitable activities continued
| 2022 | |
|---|---|
| Support & Governance costs: | £ |
| Independent examination | 250 |
| Legal fees | 1,511 |
| Administration - LCVS | 1,200 |
| ---------- | |
| 2,961 | |
| ---------- | |
| Total expenditure on charitable activities |
2,961 |
| ====== |
4. Investment Property
A property at 25 Chepstow Close, Callands, Warrington WA5 9SJ was donated to the charity on 12[th] January 2022, recognised at the average market valuation of £145,000. The average market value was calculated from the valuation provided by Gold Crest Chartered Surveyors of £150,000 and the Aspire Chartered Surveyors £140,000 at the time of the donation.
5. Creditors
| Creditors | ||
|---|---|---|
| 2022 | 2021 | |
| £ | £ | |
| Administration – LCVS | 1,200 | |
| Independent examination fee | 250 | |
| --------- | --------- | |
| 1,450 | ||
| ===== | ===== |
6. Unrestricted Funds
Income Fund : Investment income and donations received for distribution as grants to charitable voluntary organisations.
Capital Fund: Funds held provide income for the ongoing activities of the trust.
7. Related Party Transactions
Charitable activities: these include £nil grant making administration costs payable to LCVS. Support and governance costs include £1,200 payable to LCVS in respect of accountancy and trust administration which is included in creditors at the year end.
LCVS is related to the Trust by virtue of being the corporate trustees.
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THE WOODLANDS POETIC TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD 16[TH] NOVEMBER 2021 TO 30[TH] JUNE 2022
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