## **Trustees’ Annual Report for the period**
**From 06 April 2024 To 05 April 2025**
**Charity name: Herefordshire Meadows**
## **Charity registration number: 1198105**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|(1) THE ADVANCEMENT OF
CONSERVATION, RESTORATION AND
CREATION OF FLOWER-RICH
GRASSLANDS IN HEREFORDSHIRE FOR
THE BENEFIT OF THE PUBLIC, IN
PARTICULAR BUT NOT EXCLUSIVELY BY
PROMOTING SUSTAINABLE LAND
MANAGEMENT SYSTEMS TO ACHIEVE
THIS PURPOSE. (2) THE ADVANCEMENT
OF EDUCATION OF THE PUBLIC ON THE
BENEFITS OF FLOWER-RICH
GRASSLANDS AND THE NEED TO
CONSERVE THEM.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Activities in 2024.25 included
•
Restoration of 26 grassland sites
covering 74.38 ha working in
partnership with Environment
Agency, Malvern Hills National
Landscape, Wye Valley National
Landscape, Wye&Usk Foundation,
Buglife & Herefordshire Council.
•
Harvesting local native provenance
wildflower seed from high quality
donor meadows covering 12.8 ha.
•
Delivering 10 floodplain meadow
assessments and advice to land
managers farming along the Lugg
and Wye as part of the Wyescapes
Landscape Recovery project
•
Running an Advisers grassland
training day at Parsonage Farm as
part of the Wyescapes project.
•
Hosting 4 summer meadow walks
including one run to coincide with
National Meadows Day. These were
all open to the general public and
each had a different focus (native
plant anthotypes, insects, medicinal
plants)
•
Running three plant ID training days;
1) At Croft Castle led by Stuart|
Hedley Vice-County Botanical Recorder 2) At Hurstans led by Liz Brookes from Ecohab 3) At Ashperton Primary School with the teaching staff. • Running a Waxcap ID day with Jo Weightman, Herefordshire Fungus Recorder at The Sturts Nature Reserve. • Running a seedling safari and winter management training day at The Batches for landowners and farmers who had created new species rich grasslands in 2024. • Giving 8 talks on the benefits of species rich grasslands to local community groups and organisations. • Running 3 farmer focused grassland workshops events in collaboration with Pasture for Life, CSF and Farm Herefordshire. • Running 5 volunteer seeding days, one with a local primary school; Fownhope Primary, and one with a local running group. In total 75 volunteers of all ages were engaged at these events. • Hosting a work experience student from Hereford Sixth Form College for a week in June. • Training and supporting an Assistant Meadows Adviser, Jane Philips, on a sixth month summer contract. • Running a successful AGM with guest speaker John Phillips, Grazing Manager Epping Forest and FORUM with guest speaker Dan Carne, Director, Woodmeadow Makers. • Running a winter webinar focusing on the new SFI action for species rich grasslands and new CSHT grassland options. • Attending a Houses of Parliament Grassland Westminster Reception hosted by Plantlife and calling on the UK Government and DEFRA to fully recognise and unlock the value of grasslands. • Hosting Natural England’s grassland team for two days of discussion and farm visits focusing on current and future grassland policy. • Keynote speech at the inaugural National Meadows Conference in Shropshire to 180+ representatives of meadow and grassland organisations and enthusiasts. • Contract secured to deliver up to 75 endorsement visits for the new SFI
|||action GRH6: manage priority habitat
species-rich grassland.
•
Continuing to increase our social
media following and expand the
mailing list to enable knowledge
sharing and awareness of the
benefits of meadows to the wider
public and attaining wider awareness
of the charity and its goals through a
feature piece on BBC Escape to the
Country.
•
Carrying out 7 advisory visits as part
of the Wye Valley National
Landscape Advice and Guidance
fund
•
Carrying out 27 grassland advisory
visits to other landowners and
farmers across the county|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have considered public benefit
in line with the Charity Commission's general
guidance and its charitable status:
Membership of Herefordshire Meadows is
currently free and open to all who share an
interest in flower rich grasslands.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|Grant making doesn’t currently form a part
of Herefordshire Meadows activities except
for capital funding which was offered to two
sites using the Kingspan donation funds.
These were allocated through a committee
of Trustees who evaluated the sites against
restoration suitability criteria.|
|Policy on social investment
including program related
investment|Para 1.38|There are currently no social investments|
|Contribution made by
volunteers|Para 1.38|Herefordshire Meadows does not have
a formal volunteer programme yet but
plans to launch one in 2025.26.
Members offer to host events and over
75 volunteers of all ages helped with
broadcasting wildflower seed by hand
including pupils from Fownhope
Primary School, members of Croft
Running Club, British Canoeing
members and other members of the
general public.|
|Related Party Transactions||One member of the trustees for
Herefordshire Meadows received
remuneration in the financial period
ending 5th April 2025.
The trustee received a payment of £350
in the 2024/25 year for services he|
provided in the period, this service was a botanical training day for Herefordshire Meadows (£350). There is a Trustee payment agreement in place covering this work.
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|In 2024.25 the main achievements of
Herefordshire Meadows have been to
•
Work with local partners, grassland
owners and managers to offer
management advice, signpost to
specialist machinery and source
seed from local donor sites to
facilitate restoration projects.
•
Expand and increase the area of
meadow restoration, creation and
conservation in Herefordshire.
•
Encourage changes to grassland
management for the benefit of
biodiversity, climate resilience, soil
and water quality, to conserve
cultural heritage, increase carbon
sequestration, enhance landscape
character and provide amenity and
enjoyment for the public in the wider
landscape.
•
Co-ordinate monitoring programmes
on existing flower rich grasslands
and baseline surveys before
restorations take place through
educating members and
landowners with plant ID skills.
•
Keep the organisation's website and
social media platforms up to date
with freely available information and
educational resources on flower rich
grasslands
•
Arrange workshops, training days,
meadow and farm walks, and
speaker meetings to raise
awareness of the benefits of flower
rich grasslands and sustainable
land management systems
•
Successfully bidding for new project
funds.
•
Developing all the required
charitable policy documents.|
**Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|The objective for the third year of the
charity's existence was to successfully fulfill
existing commitments whilst also seeking to
secure new opportunities developed and|
|---|---|---|
|||attained as an independent entity. Not only
was the area of meadow restoration slightly
increased again in 2024.25 but new
advisory and engagement opportunities
have been secured, most notably through
the Natural England ETAFF contract and
the Wyescapes Landscape Recovery
contract. Additionally, a three year grant
from The Jordan Charitable Foundation
was secured in September 2024 to develop
a formal volunteering programme amongst
other outcomes. The growth rate remains
sustainable for the size of the charity.|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|A target was set to raise £10,000 as part of
the Big Give_Green Match Fund_campaign.
The final amount raised including Gift Aid
totalled £15,195 or 152% of the target.
Herefordshire Meadows is also registered
with the Charities Aid Foundation (CAF)
which can accept and process online
donations on the charity’s behalf.|
|Investment performance
against objectives|Para 1.41|NO financial investments are held|
|Other|||
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|-
Donations received by Herefordshire
Meadows for the financial period
05/04/24 to 04/04/25 total
£15,875.00, which included gift aid
payments received of £2,581.04
-
Meadow Project Income (restricted
and unrestricted funds) totalled
£142,868.70 which had related
expenditure of £100,642.00, showing
that in the second year most of the
income was generated from projects.
-
Herefordshire Meadows had a healthy
bank balance of £58,012 at the end of
the charity year, with few debtors and
creditors beingoutstanding.|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Trustees have written a reserves
policy. The policy covers 6 months of
core operating costs plus the insurance
excess on the charity assets (seed
harvester).|
|Amount of reserves held|Para 1.22|This is the third financial year of the charity
trading which had £41,888.00 in reserves for
the year ending 4.5.25|
|Reasons for holding zero
reserves|Para 1.22|N/A|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are currently no uncertainties.
Herefordshire Meadows has project income for
the 25.26 year already in place and plans
project bids with established funders for future
work in 26.27 year.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Funds have been from project income for
advisory work, for meadow restoration
planning and implementation and for
knowledge exchange and education events.
Donations have been received through Big Give
and from individuals
Three years of grant funding has been secured
from the Jordan Charitable Foundation which
will predominantly be used to fund a new
volunteer programme and support for targeted
SSSIgrasslands.|
|---|---|---|
|Investment policy and
objectives including any|Para 1.46|The charity does not hold any financial
investments.|
|social investment policy
adopted|||
|---|---|---|
|A description of the principal
risks facing the charity|Para 1.46|The Trustees have compiled a Charity Risk
Management document which details the
principle governance, operational, financial,
external & compliance risks which the charity
could encounter, the level of impact of each,
the likelihood and the steps taken to mitigate
the risk.|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|
Para 1.25|Herefordshire Meadows’ constitution was last
amended on 7 February 2022 using the
"Association” model constitution of a
Charitable Incorporated Organisation with
voting members other than its charitable
trustees. Under the constitution, the members
have no liability to contribute to the assets of
Herefordshire Meadows and no personal
responsibility for settling its debts and
liabilities.|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Herefordshire Meadows was incorporated as a
charitable incorporated organisation by the
Charity Commission on 2 March 2022|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|7 first trustees were selected in February 2022
from the former members of Herefordshire
Meadows Countryside Stewardship Facilitation
Funded discussion group who encouraged the
formation of the CIO. In accordance with the
constitution they retired from office at the first
AGM on 23 September 2023 and were all re-
elected. In 2024.25 1 new trustee was
proposed and voted in by members and two
existing Trustees stepped down and were re-
elected at the AGM on 3rdDecember 2024 to
have staggered three year terms amongst the
Trustees body. 1 additional Trustee was
coopted onto the Board by the other 8
Trustees on 18thMarch 2025.|
**Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|At present there are no formal policies and
procedures for the induction and training of
new trustees. New trustees are directed to the
Charity Commission guidance on trustee
duties, the Charity Governance Code. and
"Charity trustee what’s involved (CC3a). They
receive a briefing from the Chair which gives
the necessary information about the Charity,
its charitable purpose, strategic objectives, the
history of the charity and are given a copy of
the Constitution. They are also given copies of
all the charity policies.|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Trustees meet quarterly to manage the
Charity's affairs. Such meetings are minuted
and records kept indefinitely. The day-to-day
management of the Charity is the responsibility
of the Chair of Trustees, the Meadows Advisers
Caroline Hanks and Rory Johnson, Fran Keogh,
Secretary to the Trustees from December 2023,
Carys Solman,seed harvestingand donor site|
|||co-ordination and Meadows Adviser, Assistant
Meadows Adviser Jane Phillips, Matt Cobb is
the seed harvesting contractor. The Chair and
Trustees play a vital role in the development
and running of the Charity as governance,
financial and project administrative and
reporting systems are being consolidated.|
|---|---|---|
|Relationship with any
related parties|Para 1.51|Herefordshire Meadows works in
partnership with other local and national
wildlife conservation charities, through
partnership agreements, contracts and
MOUs. Herefordshire Meadows provides
advice and support for its members to
access funding and education and
advocacy opportunities that deliver the
charitable objectives. In 2024.25 these
have included Herefordshire Wildlife Trust,
Plantlife, Wye and Usk Foundation, Wye
Valley National Landscape, Malvern Hills
National Landscape, Jordan Charitable
Foundation, Environment Agency,
Herefordshire Rural Hub, Pasture for Life,
Floodplain Meadows Partnership & Buglife.
Herefordshire Meadows is a partner in
Farm Herefordshire and has a place on the
steering committee for Herefordshire
Council’s Natural Flood Management
Project.|
|Other|||
## **Reference and Administrative details**
|Charity name|Herefordshire Meadows|
|---|---|
|Other name the charity uses|N/A|
|Registered charity number|1198105|
|Charity’s principal address|Warren Farm
Brockhampton Park
Bringsty
Worcester
WR6 5TB|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||James Ian Hawkins|Chair|April to December 2024||
||Lucinda Anne
Lewis||||
||Andrew Michael
Nixon||||
||Stuart Hedley||||
||Mark Jon
Townsend Wood||||
||Julian Michael
Partridge|Chair|December 2024 to
March 2025||
||Lyn Beryl Langford||||
||William Anthony
John Watkins||||
||Ann Margaret
Binns||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## – Corporate trustees names of the directors at the date the report was approved
**Director name N/A**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|**N/A**|||
## **Funds held as custodian trustees on behalf of others**
Description of the assets there are none held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|
|---|---|---|
||There are none||
||||
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
Herefordshire Meadows does not employ any staff. It uses self-employed contractors to deliver meadows advice and administer and manage the work of the charity on it’s behalf. Rory Johnson and Caroline Hanks share overall responsibility as “Directors” of Herefordshire Meadows to report to, and work closely with, the Trustees.
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**N/A**
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||
Julian Michael Partridge|Lyn Beryl Langford|
||
Chair|Vice Chair|
||||
||||
**REGISTERED COMPANY NUMBER: CE028483 (England and Wales) REGISTERED CHARITY NUMBER: 1198105**
## Report of the Trustees and
Unaudited Financial Statements for the Year Ended 5 April 2025
for
## Herefordshire Meadows
Golden Valley Accountancy Limited Unit 4 Westwood Industrial Estate Pontrilas Herefordshire HR2 0EL
Herefordshire Meadows
Contents of the Financial Statements for the Year Ended 5 April 2025
||Page|
|---|---|
|Report of the Trustees|1 to 6|
|Independent Examiner's Report|7|
|Statement of Financial Activities|8|
|Balance Sheet|9 to 10|
|Notes to the Financial Statements|11 to 17|
|Detailed Statement of Financial Activities|18|
Herefordshire Meadows
## Report of the Trustees
for the Year Ended 5 April 2025
(1) The advancement of conservation, restoration and creation of flower-rich grasslands in Herefordshire for the benefit of the public, in particular but not exclusively by promoting sustainable land management systems land management systems to achieve this purpose. (2) The advancement of education of the public on the benefits of flower-rich grasslands and the need to conserve them.
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The objective for the third year of the charity's existence was to successfully fulfill existing commitments whilst also seeking to secure new opportunities developed and attained as an independent entity. Not only was the area of meadow restoration slightly increased again in 2024.25 but new advisory and engagement opportunities have been secured, most notably through the Natural England ETAFF contract and the Wyescapes Landscape Recovery contract. Additionally, a three year grant from The Jordan Charitable Foundation was secured in September 2024 to develop a formal volunteering programme amongst other outcomes.The growth rate remains sustainable for the size of the charity.
Page 1
Herefordshire Meadows
## Report of the Trustees
for the Year Ended 5 April 2025
## **OBJECTIVES AND ACTIVITIES**
## **Significant activities**
Activities in 2024.25 included
- Restoration of 26 grassland sites covering 74.38 ha working in partnership with Environment Agency, Malvern Hills National Landscape, Wye Valley National Landscape, Wye&Usk Foundation, Buglife & Herefordshire Council.
- Harvesting local native provenance wildflower seed from high quality donor meadows covering 12.8 ha.
- Delivering 10 floodplain meadow assessments and advice to land managers farming along the Lugg and Wye as part of the Wyescapes Landscape Recovery project
- Running an Advisers grassland training day at Parsonage Farm as part of the Wyescapes project.
- Hosting 4 summer meadow walks including one run to coincide with National Meadows Day. These were all open to the general public and each had a different focus (native plant anthotypes, insects, medicinal plants)
- Running three plant ID training days; 1) At Croft Castle led by Stuart Hedley Vice-County Botanical Recorder 2) At Hurstans led by Liz Brookes from Ecohab 3) At Ashperton Primary School with the teaching staff.
- Running a Waxcap ID day with Jo Weightman, Herefordshire Fungus Recorder at The Sturts Nature Reserve.
- Running a seedling safari and winter management training day at The Batches for landowners and farmers who had created new species rich grasslands in 2024.
- Giving 8 talks on the benefits of species rich grasslands to local community groups and organisations.
- Running 3 farmer focused grassland workshops events in collaboration with Pasture for Life, CSF and Farm Herefordshire.
- Running 5 volunteer seeding days, one with a local primary school; Fownhope Primary, and one with a local running group. In total 75 volunteers of all ages were engaged at these events.
- Hosting a work experience student from Hereford Sixth Form College for a week in June.
- Training and supporting an Assistant Meadows Adviser, Jane Philips, on a sixth month summer contract.
- Running a successful AGM with guest speaker John Phillips, Grazing Manager Epping Forest and FORUM with guest speaker Dan Carne, Director, Woodmeadow Makers.
- Running a winter webinar focusing on the new SFI action for species rich grasslands and new CSHT grassland options.
- Attending a Houses of Parliament Grassland Westminster Reception hosted by Plantlife and calling on the UK Government and DEFRA to fully recognise and unlock the value of grasslands.
Page 2
Herefordshire Meadows
## Report of the Trustees
for the Year Ended 5 April 2025
## **OBJECTIVES AND ACTIVITIES**
- Hosting Natural England's grassland team for two days of discussion and farm visits focusing on current and future grassland policy.
- Keynote speech at the inaugural National Meadows Conference in Shropshire to 180+ representatives of meadow and grassland organisations and enthusiasts.
- Contract secured to deliver up to 75 endorsement visits for the new SFI action GRH6: manage priority habitat species-rich grassland.
- Continuing to increase our social media following and expand the mailing list to enable knowledge sharing and awareness of the benefits of meadows to the wider public and attaining wider awareness of the charity and its goals through a feature piece on BBC Escape to the Country.
- Carrying out 7 advisory visits as part of the Wye Valley National Landscape Advice and Guidance fund
- Carrying out 27 grassland advisory visits to other landowners and farmers across the county
## **Public benefit**
The Trustees have considered public benefit in line with the Charity Commission's general guidance and its charitable status: Membership of Herefordshire Meadows is currently free and open to all who share an interest in flower rich grasslands.
## **Social investments**
There are currently no social investments.
## **Grantmaking**
Grant making doesn't currently form a part of Herefordshire Meadows activities except for capital funding which was offered to two sites using the Kingspan donation funds. These were allocated through a committee of Trustees who evaluated the sites against restoration suitability criteria.
## **Volunteers**
Herefordshire Meadows does not have a formal volunteer programme yet but plans to launch one in 2025.26. Members offer to host events and over 75 volunteers of all ages helped with broadcasting wildflower seed by hand including pupils from Fownhope Primary School, members of Croft Running Club, British Canoeing members and other members of the general public.
Page 3
Herefordshire Meadows
## Report of the Trustees
for the Year Ended 5 April 2025
## **ACHIEVEMENT AND PERFORMANCE**
## **Charitable activities**
In 2024.25 the main achievements of Herefordshire Meadows have been to
- Work with local partners, grassland owners and managers to offer management advice, signpost to specialist machinery and source seed from local donor sites to facilitate restoration projects.
- Expand and increase the area of meadow restoration, creation and conservation in Herefordshire.
- Encourage changes to grassland management for the benefit of biodiversity, climate resilience, soil and water quality, to conserve cultural heritage, increase carbon sequestration, enhance landscape character and provide amenity and enjoyment for the public in the wider landscape.
- Co-ordinate monitoring programmes on existing flower rich grasslands and baseline surveys before restorations take place through educating members and landowners with plant ID skills.
- Keep the organisation's website and social media platforms up to date with freely available information and educational resources on flower rich grasslands
- Arrange workshops, training days, meadow and farm walks, and speaker meetings to raise awareness of the benefits of flower rich grasslands and sustainable land management systems
- Successfully bidding for new project funds.
- Developing all the required charitable policy documents.
## **Fundraising activities**
A target was set to raise £10,000 as part of the Big Give Green Match Fund campaign. The final amount raised including Gift Aid totalled £15,195 or 152% of the target. Herefordshire Meadows is also registered with the Charities Aid Foundation (CAF) which can accept and process online donations on the charity's behalf.
## **Investment performance**
NO financial investments are held
## **FINANCIAL REVIEW**
## **Financial position**
- Donations received by Herefordshire Meadows for the financial period 05/04/24 to 04/04/25 total £15,875.00, which included gift aid payments received of £2,581.04
- Meadow Project Income (restricted and unrestricted funds) totalled £142,868.70 which had related expenditure of £100,642.00, showing that in the second year most of the income was generated from projects.
- Herefordshire Meadows had a healthy bank balance of £58,012 at the end of the charity year, with few debtors and creditors being outstanding.
Page 4
Herefordshire Meadows
## Report of the Trustees
for the Year Ended 5 April 2025
## **FINANCIAL REVIEW**
## **Principal funding sources**
Funds have been from project income for advisory work, for meadow restoration planning and implementation and for knowledge exchange and education events. Donations have been received through Big Give and from individual.
Three years of grant funding has been secured from the Jordan Charitable Foundation which will predominantly be used to fund a new volunteer programme and support for targeted SSSI grasslands.
## **Investment policy and objectives**
The charity does not hold any financial investments.
## **Reserves policy**
The Trustees have written a reserves policy. The policy covers 6 months of core operating costs plus the insurance excess on the charity assets (seed harvester).
This is the third financial year of the charity trading and has £41,888.00 in reserves for the year ending 4.5.25
## **Going concern**
There are currently no uncertainties. Herefordshire Meadows has project income for the 25.26 year already in place and plans project bids with established funders for future work in 26.27 year.
Funds have been from project income for advisory work, for meadow restoration planning and implementation and for knowledge exchange and education events. Donations have been received through Big Give and from individuals
Three years of grant funding has been secured from the Jordan Charitable Foundation which will predominantly be used to fund a new volunteer programme and support for targeted SSSI grasslands.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
At present there are no formal policies and procedures for the induction and training of new trustees. New trustees are directed to the Charity Commission guidance on trustee duties, the Charity Governance Code. and "Charity trustee what's involved (CC3a). They receive a briefing from the Chair which gives the necessary information about the Charity, its charitable purpose, strategic objectives, the history of the charity and are given a copy of the Constitution. They are also given copies of all the charity policies.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Registered Company number**
CE028483 (England and Wales)
## **Registered Charity number**
1198105
Page 5
Herefordshire Meadows
## Report of the Trustees
for the Year Ended 5 April 2025
## **Registered office**
Warren Farm Brockhampton Park Bringsty Worcester WR6 5TB
## **Trustees**
J Hawkins J Partridge A Nixon L Langford M Wood L Lewis S Hedley W A J Watkins (appointed 3.12.24) A M Binns (appointed 18.3.25)
## **Company Secretary**
## **Independent Examiner**
Golden Valley Accountancy Limited Unit 4 Westwood Industrial Estate Pontrilas Herefordshire HR2 0EL
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
.......................................................... Trustee
Page 6
Independent Examiner's Report to the Trustees of Herefordshire Meadows
**Independent examiner's report to the trustees of Herefordshire Meadows ('the Company')** I report to the charity trustees on my examination of the accounts of the Company for the year ended 5 April 2025.
## **Responsibilities and basis of report**
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Golden Valley Accountancy
Golden Valley Accountancy Limited Unit 4 Westwood Industrial Estate Pontrilas Herefordshire HR2 0EL
Date: .............................................
Page 7
Herefordshire Meadows
## Statement of Financial Activities for the Year Ended 5 April 2025
|Unrestricted
funds
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
15,875
Meadows Management, Restoration,
Creation and Education Projects
2
67,395
**Total**
83,270
**EXPENDITURE ON**
Meadows Management, Restoration,
Creation and Education Projects
3
64,592
**Charitable activities**
Meadow Projects
40,250
Other
533
**Total**
105,375
**NET INCOME/(EXPENDITURE)**
(22,105)
**RECONCILIATION OF FUNDS**
Total funds brought forward
38,481
**TOTAL FUNDS CARRIED FORWARD**
16,376|Restricted
funds
£
61,562
-
61,562
36,050
-
-
36,050
25,512
-
25,512|5.4.25
Total
funds
£
77,437
67,395
144,832
100,642
40,250
533
141,425
3,407
38,481
41,888|5.4.24
Total
funds
£
6,167
105,948
112,115
87,598
25,398
627
113,623
(1,508)
39,989
38,481|
|---|---|---|---|
The notes form part of these financial statements
Page 8
Herefordshire Meadows
## Balance Sheet
## 5 April 2025
|Unrestricted
Restricted
funds
funds
Notes
£
£
**FIXED ASSETS**
Tangible assets
7
3,023
-
**CURRENT ASSETS**
Receivables from donations and other
income sources
8
5,166
-
Cash at bank
32,500
25,512
37,666
25,512
**PAYABLES TO SUPPLIERS**
**AND SERVICE PROVIDERS**
Amounts falling due within one year
9
(24,313)
-
**NET CURRENT ASSETS**
13,353
25,512
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
16,376
25,512
**NET ASSETS**
16,376
25,512
**FUNDS**
10
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|5.4.25
Total
funds
£
3,023
5,166
58,012
63,178
(24,313)
38,865
41,888
41,888
16,376
25,512
41,888|5.4.24
Total
funds
£
3,556
12,112
37,643
49,755
(14,830)
34,925
38,481
38,481
38,481
-
38,481|
|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 5 April 2025.
The members have not required the company to obtain an audit of its financial statements for the year ended 5 April 2025 in accordance with Section 476 of the Companies Act 2006.
- The trustees acknowledge their responsibilities for
- (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
- (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
Page 9
continued...
Herefordshire Meadows
## Balance Sheet - continued
## 5 April 2025
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. Trustee
The notes form part of these financial statements
Page 10
Herefordshire Meadows
Notes to the Financial Statements for the Year Ended 5 April 2025
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Hire purchase and leasing commitments**
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
Page 11
continued...
Herefordshire Meadows
## Notes to the Financial Statements - continued for the Year Ended 5 April 2025
## **2. MEADOWS MANAGEMENT, RESTORATION, CREATION AND EDUCATION PROJECTS**
Meadows Management, Restoration, Creation and Education Projects income
## **3. MEADOWS MANAGEMENT, RESTORATION, CREATION AND EDUCATION PROJECTS**
## **Other trading activities**
Expenditure on: Meadows Management, Restoration, Creation and Education Projects
## **4. NET INCOME/(EXPENDITURE)**
Net income/(expenditure) is stated after charging/(crediting):
||5.4.25|5.4.24|
|---|---|---|
||£|£|
|Depreciation - owned assets|533|627|
|Hire of plant and machinery|110|564|
## **5. TRUSTEES' REMUNERATION AND BENEFITS**
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 5 April 2025 nor for the year ended 5 April 2024.
## **6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
|Unrestricted
funds
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
6,167
Meadows Management, Restoration,
Creation and Education Projects
105,948
**Total**
112,115
**EXPENDITURE ON**
Meadows Management, Restoration,
Creation and Education Projects
87,598
**Charitable activities**
Meadow Projects
25,398
Other
627
**Total**
113,623|Restricted
funds
£
-
-
-
-
-
-
-|Total
funds
£
6,167
105,948
112,115
87,598
25,398
627
113,623|
|---|---|---|
Page 12
continued...
Herefordshire Meadows
## Notes to the Financial Statements - continued for the Year Ended 5 April 2025
|**6.**|**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**|**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**|**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**|**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**|**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**|
|---|---|---|---|---|---|
|||Unrestricted|Restricted||Total|
|||funds|funds||funds|
|||£|£||£|
||**NET INCOME/(EXPENDITURE)**|(1,508)||-|(1,508)|
||**RECONCILIATION OF FUNDS**|||||
||Total funds brought forward|39,989||-|39,989|
||**TOTAL FUNDS CARRIED**|||||
||**FORWARD**|38,481||-|38,481|
|**7.**|**TANGIBLE FIXED ASSETS**|||||
||**COST**||||Plant and
machinery
£|
||At 6 April 2024 and 5 April 2025||||4,921|
||**DEPRECIATION**|||||
||At 6 April 2024||||1,365|
||Charge for year||||533|
||At 5 April 2025||||1,898|
||**NET BOOK VALUE**|||||
||At 5 April 2025||||3,023|
||At 5 April 2024||||3,556|
|**8.**|**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**|||||
||Trade debtors||5.4.25
£
5,166||5.4.24
£
12,112|
|||||||
Page 13
continued...
Herefordshire Meadows
## Notes to the Financial Statements - continued for the Year Ended 5 April 2025
|**9.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
5.4.25
£
Trade creditors
2,218
VAT
2,105
Other creditors
-
Accruals and deferred income
19,990
24,313
**10.**
**MOVEMENT IN FUNDS**
Net
movement
At 6.4.24
in funds
£
£
**Unrestricted funds**
Meadow Managment, Restoration,
Creation and Education Projects
38,481
(22,105)
**Restricted funds**
WEIF GRANT
-
8,004
Jordan Foundation Grant
-
231
Flower Rich GL Grant
-
11,656
Malvern Hills NL Grant
-
5,621
-
25,512
**TOTAL FUNDS**
38,481
3,407|5.4.24
£
1,217
4,424
9,189
-
14,830
At
5.4.25
£
16,376
8,004
231
11,656
5,621
25,512
41,888|
|---|---|
Page 14
continued...
Herefordshire Meadows
## Notes to the Financial Statements - continued for the Year Ended 5 April 2025
## **10. MOVEMENT IN FUNDS - continued**
Net movement in funds, included in the above are as follows:
|**Unrestricted funds**
Meadow Managment, Restoration,
Creation and Education Projects
**Restricted funds**
WEIF GRANT
Jordan Foundation Grant
Flower Rich GL Grant
Malvern Hills NL Grant
**TOTAL FUNDS**
**Comparatives for movement in funds**
**Unrestricted funds**
Meadow Managment, Restoration,
Creation and Education Projects
**TOTAL FUNDS**|Incoming
resources
£
83,270
29,996
1,365
20,114
10,087
61,562
144,832
At 6.4.23
£
39,989
39,989|Resources
expended
£
(105,375)
(21,992)
(1,134)
(8,458)
(4,466)
(36,050)
(141,425)
Net
movement
in funds
£
(1,508)
(1,508)|Movement
in funds
£
(22,105)
8,004
231
11,656
5,621
25,512
3,407
At
5.4.24
£
38,481
38,481|
|---|---|---|---|
Page 15
continued...
Herefordshire Meadows
## Notes to the Financial Statements - continued for the Year Ended 5 April 2025
## **10. MOVEMENT IN FUNDS - continued**
Comparative net movement in funds, included in the above are as follows:
||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|Meadow Managment, Restoration,||||
|Creation and Education Projects|112,115|(113,623)|(1,508)|
|**TOTAL FUNDS**|112,115|(113,623)|(1,508)|
|A current year 12 months and prior year 12|months combined position is as follows:|||
|**Unrestricted funds**|At 6.4.23
£|Net
movement
in funds
£|At
5.4.25
£|
|Meadow Managment, Restoration,||||
|Creation and Education Projects|39,989|(23,613)|16,376|
|**Restricted funds**||||
|WEIF GRANT||||
|Jordan Foundation Grant|-|8,004|8,004|
|Flower Rich GL Grant|-|231|231|
|Malvern Hills NL Grant|-
-|11,656
5,621|11,656
5,621|
||-|25,512|25,512|
|**TOTAL FUNDS**|39,989|1,899|41,888|
|||||
Page 16
continued...
Herefordshire Meadows
## Notes to the Financial Statements - continued for the Year Ended 5 April 2025
## **10. MOVEMENT IN FUNDS - continued**
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
|**Unrestricted funds**
Meadow Managment, Restoration,
Creation and Education Projects
**Restricted funds**
WEIF GRANT
Jordan Foundation Grant
Flower Rich GL Grant
Malvern Hills NL Grant
**TOTAL FUNDS**|Incoming
resources
£
195,385
29,996
1,365
20,114
10,087
61,562
256,947|Resources
expended
£
(218,998)
(21,992)
(1,134)
(8,458)
(4,466)
(36,050)
(255,048)|Movement
in funds
£
(23,613)
8,004
231
11,656
5,621
25,512
1,899|
|---|---|---|---|
## **11. RELATED PARTY DISCLOSURES**
One member of the trustees for Herefordshire Meadows received remuneration in the financial period ending 5th April 2025.
The trustee received a payment of £350 in the 2024/25 year for services he provided in the period, this service was a botanical training day for Herefordshire Meadows (£350). There is a Trustee payment agreement in place covering this work.
Page 17
Herefordshire Meadows
|Detailed Statement of Financial Activities
for the Year Ended 5 April 2025
**INCOME AND ENDOWMENTS**
**Donations and legacies**
Donations
Grants
**Meadows Management, Restoration, Creation and Education Projects**
Meadow Project Income
**Total incoming resources**
**EXPENDITURE**
**Other trading activities**
Meadow Project Expenditure
Event Expenses
Hall Hire
Wild meadow seeds
Bank interest
**Charitable activities**
Hire of Village Hall
Insurance
Advertising
Travel Costs
Finance and Admin Expenses
Computer
**Other**
Depreciation
**Support costs**
**Governance costs**
Accountancy and legal fees
Total resources expended
**Net income/(expenditure)**|5.4.25
£
15,875
61,562
77,437
67,395
144,832
72,054
14,088
-
14,502
(2)
100,642
110
903
419
7,167
28,569
1,832
39,000
533
1,250
141,425
3,407|5.4.24
£
6,167
-
6,167
105,948
112,115
82,585
4,664
349
-
-
87,598
215
903
80
4,554
18,793
353
24,898
627
500
113,623
(1,508)|
|---|---|---|
This page does not form part of the statutory financial statements
Page 18