HARBOROUGH WELLAND U3A ACCOUNTS FOR THE YEAR ENDED 31.12.22 Registered Charity Number 1198093
Harborough Welland U3A Registered Charity Number 1198093 Independent Examiner'5 Report on the Accounts I reporr to the trustees on my examination of the accounts of the Harborough Welland U3A for the year ended 31, December 2022 which are set out on the attached pages. Re5pon5ibilities and basls of report As the charlty trustees, you are responslble for the preparation of the accounts in accordance with the requirements of the Charities Act 20111"the Act"). I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrving out my examination, I have followed the applicable Directions given by the Charity Commission under section 1451511bl of the Act. Independent examlner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which 8ives me cause to be11eve that In, any material re5Dect'. accountin8 records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records. have no con s and have come across no other matters in connection with the examinatio to hich attention should be drawn In this report In order to enable a proper underst3ndins'of the ¥ctounts to be reached. pson TJxAsslst Accountants February 2023
HARBOROUGH WELLAND U3A ACCOUNTS FOR THE YEAR ENDED 31.12.22 Treasurer's report These are the first accounts for the Harborough Welland U3A IHWu331 which was registered with The Charity Commission on l March 2022 and which is a Member of The Third Age Trust (Registered Charity Number 2880071. In preparing the accounts, the starting point was the entries passing through the rnain bank account ènd other receipts/payments mech3nisrns such as P3yPal, appropriately adjusted to ensure that the final figures solely relate to the year in question invoices paid with an element relating to the following year are apportioned accordingly and any invoiees relating to the year in question which are received after the vear end date are accrued. HWu3a was set up to carry on the good work of the Market Harborough and South Leicestershire U3A's, both of which ceased their activities at the end of 2021. The reserves of the two entitie5 which wcrc passed to HWu3a were sli8htly in excess of £35.000 and this amount is shown a5 income in these accounts. Of this amount, £1,630 represented amounts i eceivea from members of the previous entities in respect of trips and activities which, due lo Covid, had not taken place but which did so in 2022. In recognilion of the significant transfer of funds from the two previous entities, the membership rale for the year was set at £5 (with a charge of £2 lor those joining towards the enu oi the yearl. Membership receipts for the year were £5,619 In respect of 1.149 members. Gift Aid of £164 was reclaimed on membership payments from the date of registration to 31 October. By the end of the year, there were around 80 groups operating within HWu3a. Additionally, several very successful one-off trips were undertaken during the year including the Houses of Parliament, Cambridge and theatre trip% to pprformanr.es nf I ps MisprHhlps and Half a Sixpence. Not all group Income and expenditure Is proce55ed through the HWu3a bank account an example being the collection of monies by individual groups which are then passed directly to a venue- bul a concerted effort has been made to Capture thi5 Information and to include in the annu21 accounts. At year end 2022 and in future years, all groups are requirèd to provide a confirmation of all income and expenditure 3nd any cash b313ncés held. Greater use of the HWu3a bank account is being strongly encouraged. ExcludinB the £1,630 which formed part of the opening grant from the previou5 U3A's, the total income frorn Group activitie5 (including trip51 was £40,497 and the related expenditure was £38,154. All net income strictly belongs to HWu33 but any annual surplus arising from the activities of an individual group is effectively ringfenced for their future use. There are two annual costs which arise out of our membership of The Third Age Trust, firstlv a 'capit3tion fee, which is a charge per member and secondly a charge to cover the production and mailing of the Third Age Matters mag3zine to members. The respective costs were £2,853
HARBOROUGH WELLAND U3A ACCOUNTS FOR THE YEAR ENDED 31.12.22 Treasurer's report (continued) and £1,678 for the nine months from April 2022 (when HWu3a'5 first contribution was required). In 2023 and future year5, the charge will cover a full twelve months. The HWu3a uses the Beacon system for all its activities Including communications within the U3A, membership records and the calculation of the annual Gift Aid claim and all accounting records- and a charge of £890 wa5 incurred in the year. The HWu3a Committee have sou8ht to provide regular opportunities for member5 to meet, holding monthly speaker events and 'Get TogetheTS'. AdditionaSly, a monthly newsletter is published in hard copy with an online version providing scope for further content. The cost of the monthly meetings was £2,606 and the printing of the newsletters incurred a charge of £2,707. We have endeavoured to enhance our protesses for collecting Income and making payments. The ability to pay membership fees via PayP31 was introduced towards the end of 2022 and amoun15 can also be received by bank transfer or card payment. A Soldo deblt card Is held to enable trip leaders to pay for items without carrying significant amounts of cash. Overall, the cnar8es for our core bankin8 activities, PayPal and Zettle card machines were £677. A cost of £2,415 was incurred in respect of equipment which hès been added to the Fixed Assets Register. The prlmary expendltures were in respect ol an Epson Projector to greallv enhance our presentational capacity and a dedicated Laptop for the Treasurer role to enable the financial activities to be mana8ed professionally. The other 'asset5' purchased were Oronè which. whilst primarily for use with In the recently formed Drone group, is available to capture the activities of other groups Out and about In 'H3rborou8h Welland. and a Canopy and TabSes for use at publicity events. The policy of HWu3a is to maint31n reserves covering six month5 of regular operating activitv Iwhich excludes the self.funded activities of groups) and this will determine the appropriate level of fees in future years Ithe fee for 2023 was sel at £ 10 in light of the relatively high level of reserves remaining at the end of 20221. Andrew West Treasurer I, February 2023
Harborough Welland U3A ReEistere(J Charsty Number.. 1198093 Income & ExpenditUTe Account For the year ended 31 December 2022 Year to 31-Dèc 2022 Income Grant - non repayable Membership Group venues rental collections Trip receipts Group subscriptions and sundry income Gift Aid received Donations iale of Diaries Total Income 35,035 03 5,61900 16.988.35 17.538.61 5.970.40 164.25 162 00 76.00 81,553.64 Pa ments Bank char8es Beacon Licence Fee CLA Licences Oiaries Cost Oirect mailing of Third Age Matters Ma8a21ne Equipment- small parts Equipment Purchased Group speakers and sundry cost5 Group venue5 rental paid Independent review of annual accounts IT and website expenses Monthly Meeting Custs Networking & trustee expenses Newsletter Prinring Paypal I Zettle Charges Postage Publicity 5peakef Expen5e5 Stationery & printing Sundry Expenses Third Age Trust capitat0 Trip costs Workshop GroLJP Leadèrs Total Expenditure -434.44 -947 99 -12000 -66.25 -1,678.35 -189.07 .2,414.84 -2,822.27 -17,986, 16 -300.00 -313 69 -2,605.90 -167 8D -2.707.00 -242.64 -148.45 .381.60 .638 00 -358 08 -2,853 (M) -17,346.05 -440.90 -55,186.17 Net surplus for the year 26,367.47
Harborough Welland U3A Registered Charity Number.. 1198093 Income & Eypenditure Account For the year ended 31 December 2022 (Continued) Represented by.. HSBC Cash held By Groups Prepayments PavPal Soldo Zetlle ruture year membership paid In advance iccruals Advoncc moncy from Groups Reserves as at 31 December 2022 31.304.59 1,589.43 1.864.20 242 30 97.00 56.00 -6,490.00 .1,980.05 .316.00 26,367.47 Treasurèr's Approval Certificate l approve the above Income and Expenditure account of the Harborou81i Wellaiid U3A. -or the vear ended 31 December 2022 Ivhich I have prepared from the books and records that I have maintained. l acknowledge my responsibility for the maintenance of records and preparation of appropr ale financial information for the Charity in accordance with the Charitie5 Aci 2011 Andrew West Treasurer l February 2023