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Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 01 01 2023 To 31 12 2023
Section A Reference and administration details
Charity name Westward Ho! Baptist Church
Other names charity is known by
Registered charity number (if any) 1198050
Charity's principal address Nelson Drive Westward Ho! Devon Postcode EX39 1LQ
Names of the charity trustees who manage the charity
| 1 2 3 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Rev Tim Sutton | Pastor | Church Members | ||
| David Wilson | Deacon/Secretary | Ditto | ||
| Nic Hopkinson | Deacon/Treasurer | Ditto | ||
| Laurence Boys | Deacon | Ditto | ||
| Alexis Okill | Deacon | 1/1/23 - 30/11/23 | Ditto | |
| Rod Smith | Deacon | Ditto | ||
| Pete Last | Deacon | 1/1/23 - 30/4/23 | Ditto | |
Names of the trustees for the charity, if any, (for example, any custodian trustees)
| Name | Dates acted if not for whole year |
|---|---|
| Baptist Union Corporation | |
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Independent Examiner | Andrew Littlejohn | Nethania, Torridge Road, Appledore EX39 1SF |
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Constitution adopted 1[st] October 2022 Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Trustees must be members of the church with a demonstrated Trustee selection methods commitment to the life and events of the church and to their faith. (eg. appointed by, elected by) Trustees are elected by the Church members for a period of three years, then must either offer themselves for re-election or choose to stand down. They may subsequently stand for re-election for one further three year term.
Additional governance issues (Optional information)
| Youmay chooseto include additional information, where relevant, about: •policies and procedures adopted for the induction and training of trustees; •the charity’s organisational structure and any wider network with which the charity works; •relationship with any related parties; •trustees’ consideration of major risks and the system and procedures to manage them. |
The Charity works with the South West Baptist Association and, where necessary, with the Baptist Union of Great Britain A Risk Assessment of the overall aspects of the Church’s work and property is reviewed annually with individual Risk Assessments for specific groups or activities.. Procedures are in place to ensure H&S requirements are adhered to with nominated personnel performing regular checks. The charity acts in accordance with all DBS vetting procedures and appoints a senior church member as Safeguarding Officer The Trustees have reviewed current Data Protection procedures to ensure the charity complies with current legislation. |
|---|---|
Section C Objectives and activities
| Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
The principal purpose of the Charity is the advancement of the Christian faith according to the principles of the Baptist denomination. The Church may also advance education and carry out other charitable purposes in the United Kingdom and/or other parts of the world. The Church wishes to show the love of the Lord Jesus Christ in both word and deed and to bring people into a closer relationship with Him as living Lord. |
|---|---|
| The Church, whilst not being in any way exclusive, endorses the traditional beliefs of the Christian faith in matters of justice and morality and accepts the Statement of Faith of the Evangelical Alliance UK Central to the work and witness of the church is the provision of regular public services of Christian worship. Morning and Evening Sunday worship and weekday prayer and Bible teaching sessions are regularly held with the Sunday service being relayed online. For those unable or still reluctant for COVID reasons to attend live events, fortnightly Online prayer meetings are run. The Church seeks to be a friendly and welcoming community, anyone is free to attend any of the times of worship. Home Groups meet weekly or fortnightly, to maintain pastoral contact and to develop growth in faith and discipleship. TODDLERS, WHY, POPPIN, LIFT OFF and BREAKFASTS The Church runs a number of Community groups and activities. A toddlers group for Parents, Carers and Toddlers (Seaside Treasures), a children’s club (Shine) and a Youth club (WHY) run in the main Worship Space on Thursday mornings and Friday evenings. All these are weekly events. Our Saturday morning community event Poppin runs weekly, with a remit to offer friendship and support and also an opportunity to meet and to have their well-being enhanced. Our Lift Off meets on Tuesday afternoons weekly with a program of speakers, activities and support. Monthly on Saturday mornings separate Men’s, Women’s and Kid’s Breakfasts are held, for friendship and fellowship. All these events are very well attended, provide significant benefit for those who come along and demonstrate the love of the Lord Jesus Christ for all the community. HALL HIRINGS The hall is in regular use by community groups, with an arts group and a group catering for disadvantaged people meeting weekly, and also used by citizens meetings, community children’s parties, other charities and occasional functions. SAFEGUARDING The Church ensures that all people working with children and vulnerable adults are vetted through DBS checks and has full safeguarding policies in place PASTORAL CARE The Church has a strong ethic for Pastoral Care, both for its members and for the community. A pastoral care system is run to endeavour to maintain a high standard. The Church has a Hardship Fund to assist with those needing financial assistance. |
The church uses a significant portion of its income to make donations to other charities who have similar aims to the charity, working either in UK or overseas. The charities supported this year were: Baptist Mission Society Baptist Union Home Mission London City Mission Hope From Above Operation Mobilisation
CAP
We continued with financial support of the local Christians Against Poverty (Debt and Addictions work) inter-churches group as well as participation in their activities.
Pantry and Referral Scheme
We continued to operate a referral scheme for the local Foodbank, in which we can issue vouchers to those in need and refer them to the bank. In addition, we maintain a small ‘pantry’ which may be accessed by those in need of basic dry goods.
ALPHA
In 2023 we resumed well-attended in person Alpha Groups, to provide a safe space for those exploring issues of faith.
The Trustees have had regard to the Charity Commission guidance on public benefit and are satisfied that the activities outlined above clearly demonstrate that the charity is providing such benefit.
Additional details of objectives and activities (Optional information)
The Church does not have a policy on grant making as no grants are made.
Apart from the functions of the Minister and remuneration for a Site Operations Manager, Cleaner and Ministry Assistant all church activities were run by unpaid volunteers who are members of or are regular attendees of the church.
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
Section D Achievements and performance
Section D Achievements and erformance p
INITIAL START UP
Summary of the main achievements of the charity The Church as a CIO charity commenced activities on 1[st] October 2022 during the year when all the assets and activities of the former charity were formally transferred. There has been no change to the church’s structure, leadership, activities or groups arising from this transfer. RENEWING OUR VISION The Leadership held a weekend review of how we should proceed and presented a new vision to the church based on 3 core ministries, no longer limited by a time frame: Prayer, Hospitality and Evangelism. This was adopted by the church and now forms the focus of our work and witness going forward.
The Church continues to be well supported financially by its members and had no need for fund raising activities. The financial support has enabled the purposes of the charity to be carried out as well as donations to be made to other charities with similar charitable purposes. Worship: As more people felt comfortable with returning after COVID our numbers grew. Some due to age or illness have not returned but new worshippers have meant that the size of both morning and evening congregations match or exceed those prior to the pandemic. Live Streaming: We have continued to livestream our morning worship on Facebook and You Tube with the evening worship being in-person only. New technology has been employed to provide the highest possible quality in sound and vision. Home groups : These continued as in-person events during the year and we now have 6 groups meeting weekly or fortnightly as they choose.
SUPPORT FOR YOUTH AND FAMILY WORKER TRAINING We continued to fund the last of three years remote and part time training through Moorlands College for our youth and family worker. She has been working part time for us during this period and on completion of her course she accepted an offer of an enlarged role as a staff member from the middle of 2023. In Sum Many people from the local community have been engaged, helped and encouraged and the work of the charity has been strengthened.
Section E Financial review
| Brief statement of the charity’s policy on reserves |
The Charity keeps sufficient reserves to meet all legal obligations in the event of the charity being wound up. This is principally to cover the Ministers salary during a contractual period of notice. Additionally a Designated Sinking Fund to cover Fabric repairs and maintenance has been established. This reserve will be held in addition to that held for legal reasons. The reserves level reflects the fact that church charities are rarely wound up suddenly and so liabilities can be reduced over a period of time. |
|---|---|
Details of any funds materially in deficit
The Charity ensures that there are no funds in deficit.
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
The principal source of funding is the giving by church members and donations from visitors. Income is also received from hiring the church hall.
The church does not have fund raising activities.
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
| ub | CHARITY COMMISSIO FORTNGLANDANDWALES |
CHARITY COMMISSIO FORTNGLANDANDWALES |
Westward Ho! BaptistChurch l1li' Receiptsandpaymentsaccou |
Westward Ho! BaptistChurch l1li' Receiptsandpaymentsaccou |
Westward Ho! BaptistChurch l1li' Receiptsandpaymentsaccou |
Westward Ho! BaptistChurch l1li' Receiptsandpaymentsaccou |
Westward Ho! BaptistChurch l1li' Receiptsandpaymentsaccou |
Westward Ho! BaptistChurch l1li' Receiptsandpaymentsaccou |
5} nts |
||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Fortheperiod from |
i:i..'t,.. | i:.r.i:!r_1.._,. 01101t2023 |
To a''jr:t]1...i!:: laij:::lill 31t12t2023 |
||||||||
| Unrestricted funds |
Restricted funds |
Endowment funds |
Totalfunds | Last year | |||||||
| to the nearest | to the | nearest€ | to the | nearestf | to | the nearest! | to | the nearest€ | |||
| € | |||||||||||
| '1,536 | .r:..,,r.:r.....1.08;0,1?, | 22,854 | |||||||||
| tr...iiii:iir.rlr,lrir.-433i: | 20 | ||||||||||
| ,:,,.rii..'.il:1,::5:088 | 1,736 | ||||||||||
| ,t50 | 4,158 | 247 | |||||||||
| 1,686 | 1:17,691 | 24,857 | |||||||||
| A2Asset | and | investment sales, | |||||||||
| rotatreceipt"l-ii6,6-0il | l-;-"1 | l-l | I | rrz,ogr | ru | ||||||
| A3 | |||||||||||
| Mlission | 10,946 | 218 | 4,130 | ||||||||
| Pastoral | 't,202 | 1,973 | |||||||||
| Church Repairs & | Maintenance | 19,114 | 2,846 | ||||||||
| Equipment Manse lnsurance &Legal |
3,284 4,218 3,831 |
'.:.:.::,.,..,...',',4;?.t9. r ,. ,,,,3,831 |
996 aF1 |
||||||||
| Utulities | 6,713 | 6,713 | 1,344 | ||||||||
| Outreach | 3,318 | 1,210 | 4,528 | 1,054 | |||||||
| Minister | 35,070 | 35,070 | 8,423 | ||||||||
| Youth Work | 8,986 | 733 | 9,719 | ||||||||
| T | 8,285 | 8,285 | |||||||||
| Vliscellaneous | 13,512 | 10'l | 13,6't3 | 5,409 | |||||||
| Subtotal | 1',tg,479 | 4,235 | 122,714 | 24,5s5 | |||||||
| rotatpaymert"@l | l-tEfrl | l-l | f | aaa@;':,.,i7lr!,,'',,:Wa | |||||||
| Netorrecery$/(paymen')- i..]].........G.,l Acrransrersoerweenrunos A6Cashfundstastyearendr--18,18dr--- 10,137] cashfundsthisyearera'-:x.,'7i,@-i |
;.T iG |
.t l-' ,- |
l---------:l t-3r,rtl t- 38,rrll f-] I 34l0olrcl |
||||||||
| - |
| Unrestricted | Restricted | Restricted | Endowment | |||||
|---|---|---|---|---|---|---|---|---|
| {);;tit:t,,)::..:,rir,:i 81Cashfunds |
'i;*iatlt:t HSBC Community HSBC Business ManagerAccount BU Account |
funds tonearestt r----r4 t--fi;l t-- ;r*l |
funds tonearestg 7,421 |
funds tonearestt tl -_-l |
||||
| Old Current Accnt Cash |
Totalcashfunds | 100 .-;' l%1 |
ru | |||||
| (agreebalances | withreceipts | and payments account(s)) |
i][ | |||||
| Unrestricted | Restricted | Endowment | ||||||
| tLqr"r*r1.9 | funds tonearest€ |
funds tonearestf |
funds to nearestf |
|||||
| 82Other monetary assets | ||||||||
| n...,,..i1/. | Fund towhich | Cost (optional) | ||||||
| 83lnvestment assets | ||||||||
| r:L?tr* | Fund towhich | Cost (optional) | Current value | |||||
| 84 Assets retainedforthe | Chairs&Tables | |||||||
| charity'sownuse | Kitchen Equipment | |||||||
| Computers, PA | & | Television | ||||||
| Pool Table | ||||||||
| Children's Groups | Equipment | |||||||
| Scaffold Tower | ||||||||
| Music Equipment | ||||||||
| Fire Extinguishers | ||||||||
| Bibles | ||||||||
| Fund to which | Amount | due | ||||||
| 85 Liabilities | ||||||||
| Signed byoneortvvotrusteeson behalfof all thetrustees |
Signature | -rmsryfTs VNtPlrtbjfi4.z Print Name |
| 2023 | 2022 | |
|---|---|---|
| Bankbalances and Cashin Handasat12:01amon01.10.2022 | ||
| Community Account | 2,314.23 | 2,909.66 |
| BusinessMonelManagerAccount | 10,835.29 | 15,984.23 |
| BU Account | 20,000.00 | 20.000.00 |
| Cashinhand | 951.45 | 329.44 |
| OldCurrent Account | 100.00 | |
| TotalofCurrentAssets | 34,200.97 | tqr?i1l |
| PensionSchemeLiability: | 0.00 | |
|---|---|---|
| TotalLiabilities | 0.00 | 0.00 |
| ChurchBuildingCover | t,737,749 |
|---|---|
| Church HalBuildi ngCover | 729,906 |
| ChurchandChurchHall | t10,250 |
| Contentscombined cover | |
| ManseBuilding cover | 359,356 |
| Official contents | 5,000 |
| Receipts | -AllFunds | ||||
|---|---|---|---|---|---|
| 2023 | 2022 | ||||
| Offeringsandtaxrecoverable | |||||
| Gifts -Cash | 6,224.39 | 806.60 | |||
| Gifts-Named | 81,541.76 | 18,655.00 | |||
| GlftDay | 5,186,60 | ||||
| Tax Reclaimed | 1.5,059.26 | 3,392.50 | |||
| SubTotal | 108,012.01 | 22,854.10 | |||
| Banklnterest | 432.84 | 19.56 | |||
| Letti ngs | |||||
| Hall Hire | 5,088.00 | 1.,736.00 | |||
| SubTotal | 5,088.00 | 1.,736,00 | |||
| Other receipts | |||||
| Donations | 1,244.00 | ||||
| Vaccine Clinic | 1,000.00 | ||||
| Men'sBreakfast | t,019.75 | 190.90 | |||
| JuniorChurch/Clubs | 70.05 | ||||
| Miscella neous | |||||
| Postbox | 824.O0 | 55.95 | |||
| SubTotal | 4,L57.80 | 246.85 | |||
| , | TotalReceipts | LL7,690.65 | 24,956,5L | ||
| Payments | -AllFunds | ||||
| Donations | |||||
| Mission Donations | |||||
| Derbyshire | 1,900.00 | 4s0,00 | |||
| BidefordFoodbank | 600.00 | 200.00 | |||
| BMS | 1,000.00 | ||||
| BUHM | 3,217.50 | 1,517,50 | |||
| JackSaunders | 600.00 | 1s0.00 | |||
| LondonCityMission | 200.00 | ||||
| Dave Frisby OM | 3,746.37 | 750.00 | |||
| SubTotal | 1.1,163.87 | 3,067,50 | |||
| Pastoral Gifts | L40t.62 | 113.00 | |||
| HardshipFund | 1772.84 | 950.00 | |||
| SubTotal | 14,338.33 | 4,130.50 | |||
| Repairsand maintenance | |||||
| SiteManager &Cleaning | 10,963.43 | 2,235.36 | |||
| Maintenance-Buildings | 8,150.19 | 300.94 |
| Maintenance-Equipment | 3,283.85 | 310.73 | |
|---|---|---|---|
| Maintenance-Manse | 4,2t7.52 | 996.29 | |
| SubTotal | 26,6L4.99 | 3,843.32 | |
| Utilities, | insurances etc | ||
| lnsurance&Legal | 3,830.68 | 353,40 | |
| Utilities | 6,7L3.L2 | 1.,344.37 | |
| SubTotal | 10,543.80 | L,697,77 | |
| Otherpayments | |||
| Outreach | 4,528.47 | 1,054.55 | |
| Postbox | 807.00 | 55.95 | |
| Children & Youth | 1,655.52 | 466.27 | |
| YouthWorker | 5,949.52 | 300.00 | |
| SWYM | 2,114.00 | 1,997.60 | |
| Office&Printing | 1,055.94 | 146.71 | |
| Lunches | |||
| Bank Charges | 166,16 | 39.99 | |
| Men'sBreakfast | 1,028.1.1_ | 183.53 | |
| Subscriptions | 2,150.40 | ||
| Catering | 1,998.0s | 537.26 | |
| VisitingSpeakers | 450,00 | ||
| Minister-Stlpend | 28,803.32 | 7,068,00 | |
| Minister-Pension | 3,988.83 | 953.2s | |
| Minister-GeneralExpenses | 2,277.79 | 401.89 | |
| MinistryAssistant | 5,012.00 | 1,092.00 | |
| Training &Courses | 435.00 | 244.83 | |
| , | lT&ChurchOnline |
8,285.58 | 193.17 |
| Miscellaneous | 510.20 | 149.33 | |
| SubTotal | 71.,215.99 | 14,884.33 | |
| TotalPayments | 122,7L3.01. | 24,555.92 | |
| Excessof | ReceiptsoverPayments | -5,022.36 | 300.59 |
| Brought ForwardBalance | 39,223.33 | ||
| Total carriedforwardbalance | 34,2O0.97 | 39,223.33 |
| B/FBal | lncome | Expenditure | Transfers | C/FBal | |
|---|---|---|---|---|---|
| GENERAL-U | 1,181.59 | 115,004.90 | 104,507.64 | -8,132.82 | 3,546.03 |
| Bullding Maint -D | L,964.49 | 7,130.19 | 8,400.00 | 3,234.30 | |
| Vaccine Clinic | 577t.89 | 1,000.00 | 6,771.89 | 0,00 | |
| Youth -R | 11.69 | 780.00 | 653.46 | -138.23 | 0.00 |
| BUHome Mission-R | 30.00 | 187.50 | 217.s0 | 0.00 | |
| SWYM-R | 0 | 79.80 | 79.80 | 0.00 | |
| Lunches-R | 1,,264.00 | 1,055.25 | -208.75 | 0.00 | |
| Poppin-R | 497.67 | s68.25 | 324.44 | 74L.48 | |
| Hardship-R | 8502.00 | 150.00 | 1.,972.84 | 6,679.16 | |
| Reserve | 20,000.00 | 20,000.00 | |||
| R(estricted) Totals | 10,30s.36 | 1-,685.15 | 4,30329 | -267.78 | 7,424.64 |
| AllFundsTotals | 39,223.33 | L17,690.65 | 122,7L3.01_ | 0.00 | 34,200.97 |
| 34,200.97 |