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2023-12-31-accounts

The Parish of St Andrew & St Peter, South Shoebury

ANNUAL REPORT AND FINANCIAL STATEMENTS

For the year ended 31[st] December 2023

Incumbent:

Rev. Louise Williams The Rectory 42 Church Road Shoebury Essex SS3 9EU

Bankers:

Barclays Bank 127 High Street Southend-on-Sea Essex SS1 1LT

Independent Examiner:

Joanne Tsang 31 Hornbeam Close, Norwich, Norfolk NR7 8LN

Independent Examiner’s Report

To the Parochial Church Council of St Andrew & St Peter South Shoebury

I report to the trustees on my examination of the accounts of the Parochial Church Council of St Andrew & St Peter, South Shoebury for the year ended 31[st] December 2023.

Respective responsibilities of the Trustees and the examiner

As Trustees of the Charity, the members of the PCC are responsible for the preparation of the financial statements. You consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of Independent Examiner’s Statement

I report in respect of my examination of the Trust’s accounts carried out under in accordance with the General Directions given by the Charity Commission. That examination includes a review of accounting records kept by the PCC and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. which give me reasonable cause to believe that in any material respect the requirements

  2. to keep accounting records in accordance with s.130 of the 2011 Act; or

  3. to prepare accounts which accord with these accounting records

have not been met; or

  1. to which, in my opinion, attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Joanne Tsang

Signed:

31 Hornbeam close, Norwich, Norfolk NR7 8LN

Date:

The Parish of St Andrew & St Peter, South Shoebury

Year ended 31[st] December 2023

Overview and Notes to the Accounts

2023 Highlights

2023 has been a frustrating year for us as our bankers, Barclays Bank, inadvertently closed our account which caused us lots of issues in terms of payments in and out whilst we tried to get the account opened again. This was eventually done after nearly two months of frustration thanks to a lot of work from Louise to sort it out. This has meant that our accounts, which are done on a receipts and payments basis, are slightly difficult to compare as we are short of some income and also have had some double expenditure which was reversed in 2024.

It is good to see the hall income picking up with it now exceeding £20,000 for the first time since COVID affected us so badly. We have also seen our interest investment income jump significantly with increased interest rates though frustratingly our Quarter 4 payment did not come through until January 2024 and is therefore not reflected in these statements.

2022 saw us benefit from some very significant legacy income totalling £236,288. We knew this would very likely be a one off and this has proved to be the case at least for 2023 where it was a much more modest £1,048. As I have mentioned previously, these legacies clearly entail a sad loss, they are nonetheless extremely important to us and we remain most grateful to all who have remembered us in their wills and to those of you who have made or intend to make provision to do the same.

We have continued to invest in the repair and maintenance of our various buildings, including the Parish house, which is now let on a commercial basis to a family and is srting to bring in welcome market rate rental income. We will continue to spend resources where needed to maintain our buildings in good order.

We are continuing to look at options for material works to our buildings, particularly St Andrew’s Church but have not made any firm decisions yet – this is likely to be something we do in 2024.

By way of a reminder, the PCC agreed that we should be registered with the Charity Commission as our income is over the £100,000 requirement threshold. This is an important step. There are no material implications or extra onerous responsibilities but it is something we are legally required to do. Members of the PCC are Trustees of the Charity.

Despite the frustrations caused by Barclays Bank, when I take into account the missing income payments and expenditure overage detailed in this report, our financial position remains good and we continue to ‘pay our way’ and make a financial difference to the wider community through our missionary fund.

1) Financial Statements Overview

The financial statements have been prepared in accordance with the Church Accounting Regulations 2006 together with the applicable accounting standards and the “Statement of Recommended Practice” (SORP) 2015 issued by the Charity Commissioners.

Accounting Basis

In 2020 the PCC made the decision to move from the accruals basis of accounting to the receipts and payments basis. This is a simpler basis of accounting which makes it easier to manage the accounts. The key difference is that the receipts and payments basis covers only income and expenditure that has actually gone through the bank accounts whereas the accruals basis requires provisions to be made for income and expenditure that has been incurred even though it may not have passed through the bank accounts. The Charity Commission allows us to do this where our gross income is below £250,000 (section 133 of the 2011 Act).

However in 2022 our gross income was above the £250,000 threshold due to the generous legacies we have received. As a result the 2022 accounts were presented on an accruals basis.

The PCC decided that for 2023 we would revert back to a receipts and payments basis which is how these accounts are presented.

Accounting Software

We use church accounting software for our accounts provided by Data Developments who are one of the leading providers in this field. The software makes it easier to manage the accounts and can produce any required reports automatically. This is the fourth full year of accounts for which we have used this software.

Funds

The accounts are split into separate funds. The main funds of the Council are described in terms of their purpose and restrictions at the end of this report. Funds can be Unrestricted, Designated, Restricted or Endowment in nature.

Bank Accounts

Our main bank account is with Barclays Bank. In addition we have two smaller accounts with RBS (the Royal Bank of Scotland). We are still in the process of moving or closing these accounts (at the request of RBS) although this has proved difficult to do so to date.

We also have an account with the CBF (Central Board Of Finance – Church of England). In addition we have two ‘cash in hand’ tins – one at each church. These are represented separately in our accounts.

Investment Strategy

The PCC are reviewing our investment strategy to ensure that we are managing our money appropriately and in line with the Charity Commission’s expectations. Having received some significant legacies in to our accounts in 2022 we are looking to invest some of this with additional financial institutions to spread our risk and ensure that our assets are protected by the Financial Services Compensation Scheme which fully protects assets of up to £85,000 in each financial institution.

We are considering investing some money with the Chelmsford Diocesan Board of Finance in one of their managed funds. This will give us a greater spread of our financial assets and will give us better medium to long term growth. We will document this fully once it is agreed. However we are first assessing what our spend will be on the various projects that the PCC have been reviewing.

Reserves Policy

It is important that we have an established reserves policy to ensure that we can meet our future commitments, for example repairs to the buildings. We will be documenting our reserves policy in 2024 and will include anticipated future significant expenditure in relation to the various buildings that we are responsible for. We are currently working on these numbers in conjunction with our investment strategy.

Income

We collect a meaningful amount of fees for funerals and weddings during the course of the year. Most of this is collected on behalf of the diocese and remitted to them. A small amount is clergy expenses often at the discretion of the funeral director. We put both of these elements into an agency fund rather than in the incoming resources as we are collecting on behalf of a third party.

Expenditure

We show the full Parish Share in our accounts. We had an arrangement with the Diocese where they reduce our Parish Share monthly contribution as their contribution for the parish house rent. This mounted to £6,145 in 2023. We show the rent as investment income and show the Parish Share in full. This arrangement has now ceased following Hannah’s move.

For the last few years we have broken down quite a bit of the expenditure to a more granular level than we historically have done. This enables the PCC to see exactly where our expenditure goes and to consider any adjustments that they might feel appropriate.

Fixed Assets

Consecrated property is not included in the accounts in accordance with Section 10(2)(a) and (c) of the Charities Act 2011.

The Rectory will appear as an asset of the Chelmsford Diocesan Board of Finance in their financial statements and therefore are not be in the accounts of the PCC.

We have included the church house in our assets based on a valuation of £40,000 which was the purchase price in 1985.

Moveable church furnishings

Movable church furnishings held by the Vicar and Churchwardens on special trust for the PCC and which require a faculty for disposal are inalienable property and are not included in the Balance Sheet

Other movable church furnishings are capitalised at cost and depreciated over their useful economic life as per the list in the following section.

For anything acquired prior to 2013 there is insufficient cost information available and therefore such assets are not valued in the financial statements. Since 2013 no individual item has cost more than £1,000.

Tangible fixed assets for use by charity

Assets are capitalised if they can be used for more than one year, and cost at least £1,000. They are valued at cost. Any items below £1,000 are included as an expenditure item not an asset on the balance sheet.

Depreciation

Depreciation is calculated to write off the capitalized cost of fixed assets less their currently anticipated residual fair value over their estimated useful lives. Assets over £1,000 are depreciated on a straight line basis as follows:

Investments

Investments are valued at market value as at 31st December 2023.

2) Income

b) A utility overpayment of £1,578.03 which was refunded in 2024

3) Expenditure

4) Transfers between funds

5) Transfers between accounts

6) Funds

7) Balance Sheet

8) Statement of Assets and Liabilities

9) Other notes

Patrick Dromgoole

Treasurer

St Andrew & St Peter, South Shoebury

Definition of Funds

Name Name Purpose Purpose Restrictions Designation
Building Fund – St
Andrew’s		 To
fund
significant
maintenance
and
future
developments concerning the
Church and Hall buildings		 Only for the purposes of church
and
hall
significant
maintenance and development
projects at St Andrew’s		 Designated
and
some is Restricted
Building Fund – St
Peter’s		 To
fund
significant
maintenance
and
future
developments concerning the
Church and Hall buildings		 Only for the purposes of church
and
hall
significant
maintenance and development
projects at St Peter’s		 Designated
Churchyard Fund To
provide
for
the
maintenance and upkeep of
the St Andrew’s Churchyard		 Only
for
the
upkeep
and
maintenance of the churchyard		 Restricted
General Fund The main fund we have for
the general activities of the
Parish		 None Unrestricted
Magazine Fund To hold funds for magazine
related
activity
including
production costs		 Only
for
magazine
related
activities and expenditure		 Designated
Missionary Grant
Fund		 To hold funds for distribution
to Christian charities and
other organisations &/or to
respond to disaster appeals
calculated on 10% of our
voluntary income.		 For distribution to charities /
organisations as directed by the
PCC during the financial year
or in the first quarter of the
following year		 Designated
Parish
House
Fund		 To
provide
for
the
maintenance and upkeep of
the Parish House		 Only
for
the
upkeep
and
maintenance
of
the
Parish
House		 Designated
Youth Fund To hold funds given for youth
work		 To be used for youth work only Designated
Agency
Collections		 To hold monies collected for
third parties e.g. CDBF Fees,
Charity collections etc.		 Amounts to be paid over only to
the parties for whom they have
been collected		 Restricted
Definition
these monies can be used for any purpose
these monies have been set aside by the PCC for a specific purpose
these monies have been given for a specific purpose and can only be used for
thatpurpose
Type Definition
Unrestricted these monies can be used for any purpose
Designated these monies have been set aside by the PCC for a specific purpose
Restricted these monies have been given for a specific purpose and can only be used for
thatpurpose

Parish of St Andrew & St Peter South Shoebury

Statement of Financial Activities

For the period from 01 January 2023 to 31 December 2023

Unrestricted Restricted Endowment Total Prior year
funds funds funds funds total funds
Income and endowments from:
Donations and legacies 48,295 270 — 48,565 282,454
Income from charitable activities 7,391 300 — 7,691 6,812
Other trading activities 24,117 — — 24,117 19,910
Investments 14,731 — — 14,731 12,091
Other income 30,285 — — 30,285 9,380
Total income 124,821 570 — 125,391 330,649
Expenditure on:
Raising funds 15,126 — — 15,126 23,689
Expenditure on charitable activities 128,358 10,452 — 138,810 115,864
Other expenditure 4,102 — — 4,102 4,651
Total expenditure 147,587 10,452 — 158,039 144,205
Net income / (expenditure) resources before transfer (22,765) (9,882) — (32,647) 186,443
Transfers
Gross transfers between funds - in 2,304 6,238 — 8,543 7,170
Gross transfers between funds - out (8,543) — — (8,543) (7,170)
Other recognised gains / losses
Gains / losses on investment assets — — — — —
Gains on revaluation, fixed assets, charity's own use — — — — —
Net movement in funds (29,004) (3,643) — (32,647) 186,443
Reconciliation of funds
Total funds brought forward 352,370 11,401 — 363,772 177,328
Total funds carried forward 323,366 7,757 — 331,124 363,772

There may be minor discrepancies in the totals if the pence are not being shown

11 February 2024 Page 1

Parish of St Andrew & St Peter South Shoebury

Analysis of income and expenditure

Selected period: 01 January 2023 to 31 December 2023

Total
Unrestricted Designated Restricted Endowment This year Last year
Income and endowments
Donations and legacies
0101 - Gift Aid - Bank — — — — — 1,461
0110 - Gift Aid - PGS 16,565 — — — 16,565 17,060
0160 - Non-Gift Aid 4,031 — — — 4,031 3,713
0201 - Other collections 635 — — — 635 459
0301 - Loose plate collections St A 13,150 — — — 13,150 12,014
0302 - Loose plate collections St P 2,892 — — — 2,892 3,045
0420 - Flowers 155 — — — 155 376
0430 - Churchyard — — 270 — 270 420
0501 - One-off Gift Aid gifts — — — — — 730
0510 - Gift Day — — — — — —
0550 - Donations appeals etc 4,056 — — — 4,056 2,192
0601 - Tax recoverable on Gift Aid 5,728 — — — 5,728 4,566
0701 - Legacies 1,048 — — — 1,048 236,288
0901 - Other funds generated 34 — — — 34 127
Donations and legacies Totals 48,295 — 270 — 48,565 282,454
Income from charitable activities
1101 - Fees for weddings 463 — — — 463 732
1111 - Fees for funerals 6,928 — — — 6,928 5,920
1121 - Fees for baptisms — — — — — —
1131 - Fees for churchyard — — 300 — 300 160
1245 - Hire of the church — — — — — —
Income from charitable activities 7,391 — 300 — 7,691 6,812
Totals
Other trading activities
0910 - Fundraising events 2,843 — — — 2,843 2,861
1230 - Church hall lettings - St Andrew 7,755 — — — 7,755 8,808
1240 - Church hall lettings - St Peter 12,841 — — — 12,841 7,777
1250 - Magazine income - advertising 433 — — — 433 315
1260 - Parish magazine sales 65 — — — 65 97
1270 - Sundry 180 — — — 180 51
Other trading activities Totals 24,117 — — — 24,117 19,910
Investments
1020 - Bank and building society 8,586 — — — 8,586 2,911
interest
1030 - Rent from parish house — 6,145 — — 6,145 9,180
Investments Totals 8,586 6,145 — — 14,731 12,091
Other income
1310 - Insurance claims — — — — — 6,300
1315 - Other 30,285 — — — 30,285 3,080
Other income Totals 30,285 — — — 30,285 9,380
Income and endowments 118,676 6,145 570 — 125,391 330,649
Grand totals

There may be minor discrepancies in the totals if the pence are not being shown

11 February 2024 Page 1

Total
Unrestricted Designated Restricted Endowment This year Last year
Expenditure
Raising funds
1730 - Costs of fundraising events — — — — — 10
1740 - Investment management costs — — — — — —
2466 - St Andrew hall waste collection 2,173 — — — 2,173 1,805
2486 - St Peter Hall waste collection 2,173 — — — 2,173 1,805
2600 - Parish house maintenance — 10,132 — — 10,132 19,720
2610 - Parish house insurance — — — — — —
2620 - Parish house utilities 646 — — — 646 347
2650 - Parish house council tax — — — — — —
Raising funds Totals 4,994 10,132 — — 15,126 23,689
Expenditure on charitable activities
1801 - Missionary grants — — 6,325 — 6,325 8,986
1901 - Parish share 58,452 — — — 58,452 51,133
2101 - Working expenses of incumbent 567 — — — 567 368
2120 - Rectory council tax — — — — — —
2130 - Rectory expenses — — — — — 115
2301 - Insurance St Andrew 2,722 — — — 2,722 2,584
2302 - Insurance St Peter 1,204 — — — 1,204 1,156
2330 - Church maintenance St Andrew 5,714 — — — 5,714 757
2331 - Church maintenance St Peter 310 — — — 310 7,009
2333 - Major repairs St Andrew Church — — — — — 765
2335 - Major repairs St Peter Church 2,330 — — — 2,330 6,550
2401 - St Andrew Church electric 3,816 — — — 3,816 4,411
2411 - St Peter Church electric — — — — — 63
2461 - St Andrew Hall electricity 2,984 — — — 2,984 1,002
2463 - St Andrew Hall gas 2,939 — — — 2,939 884
2465 - St Andrew Hall water 98 — — — 98 232
2481 - St Peter Hall electricity 1,968 — — — 1,968 930
2483 - St Peter Hall gas 6,541 — — — 6,541 2,809
2485 - St Peter Hall water 109 — — — 109 36
2560 - St Andrew Hall maintenance 168 — — — 168 4,940
2561 - St Peter Hall maintenance 3,600 — — — 3,600 2,720
2563 - St Andrew Hall cleaning 1,017 — — — 1,017 1,155
2565 - St Peter Hall cleaning 1,017 — — — 1,017 995
2590 - Upkeep of churchyard — — 4,127 — 4,127 7,630
2700 - Magazine expenses — — — — — —
2710 - Postage, printing, stationery 865 — — — 865 1,134
2720 - Website 358 — — — 358 —
2765 - Church activities 696 — — — 696 6,825
2767 - Music 413 — — — 413 502
2780 - Governance costs 30,463 — — — 30,463 164
Expenditure on charitable 128,358 — 10,452 — 138,810 115,864
activities Totals
Other expenditure
2750 - Equipment 3,083 — — — 3,083 3,596
2760 - Flowers 513 — — — 513 635
2790 - Fees 172 — — — 172 136
2800 - Sundries 332 — — — 332 282
Other expenditure Totals 4,102 — — — 4,102 4,651
Expenditure Grand totals 137,455 10,132 10,452 — 158,039 144,205

There may be minor discrepancies in the totals if the pence are not being shown

11 February 2024 Page 2

Parish of St Andrew & St Peter South Shoebury

Balance Sheet detailed

31/12/2023
31/12/2022
As at
As at
Fixed assets
40,000.00
6630: Parish House
40,000.00
40,000.00
Total Fixed assets
40,000.00
Current assets
10,631.23
6501: Barclays current account
62,317.89
519.33
6505: Royal Bank of Scotland Current Account
519.33
2,531.89
6506: Royal Bank of Scotland High Interest Acc
2,531.89
276,509.06
6510: CCLA (CBF) deposit account
267,922.39
5.12
6590: Cash in hand St A
17.46
91.50
6591: Cash in hand St P
22.16
290,288.13
Total Current assets
333,331.12
Liabilities
(836.27)
6699: Agency collections
448.44
—
Z04: Accounts Payable
9,110.40
(836.27)
Total Liabilities
9,558.84
331,124.40
Net Asset surplus (deficit)
363,772.28
Reserves
(32,647.88)
Excess / (deficit) to date
204,669.38
363,772.28
Z01: Starting balances
159,102.90
331,124.40
Total Reserves
363,772.28
269,813.96
Unrestricted
292,526.79
53,552.71
Designated
59,844.08
7,757.73
Restricted
11,401.41
—
Endowment
—
Represented by Funds
331,124.40
363,772.28
Total

11 February 2024

Page 1

Parish of St Andrew & St Peter South Shoebury

Statement of Assets and Liabilities (by fund) As at: 31 December 2023

Balance Previous
balance
Tangible assets
6630: Parish House - Asset
Parish House
Designated
Tangible assets
Cash at bank and in hand
6501: Barclays current account - Asset
Youth fund
Designated
General fund
Unrestricted
Churchyard Fund
Restricted
Missionary Grant Fund
Restricted
Building Fund St
Andrew
Designated
Building Fund St
Andrew
Restricted
Building Fund St Peter
Designated
Parish House
Designated
Magazine
Designated
Agency collection
Restricted
6505: Royal Bank of Scotland Current Account - Asset
General fund
Unrestricted
Churchyard Fund
Restricted
6506: Royal Bank of Scotland High Interest Acc - Asset
General fund
Unrestricted
6510: CCLA (CBF) deposit account - Asset
General fund
Unrestricted
6590: Cash in hand St A - Asset
General fund
Unrestricted
6591: Cash in hand St P - Asset
General fund
Unrestricted
Cash at bank and in hand		 40,000.00
40,000.00
40,000.00
—
(9,702.94)
7,333.15
341.77
30.00
1,516.81
482.57
13,040.14
—
(2,410.27)
10,631.23
379.33
140.00
519.33
2,531.89
2,531.89
276,509.06
276,509.06
5.12
5.12
91.50
91.50
290,288.13		 40,000.00
40,000.00
40,000.00
50.00
30,763.96
10,357.83
960.77
30.00
1,516.81
482.57
17,026.98
2,254.53
(1,125.56)
62,317.89
379.33
140.00
519.33
2,531.89
2,531.89
267,922.39
267,922.39
17.46
17.46
22.16
22.16
333,331.12

11 February 2024

Page 1

Balance Previous
balance
Agency accounts
6699: Agency collections - Liability
Agency collection
Restricted
Agency accounts
Creditors: Amounts falling due in one year
Z04: Accounts Payable - Liability
General fund
Unrestricted
Creditors: Amounts falling due in one year
Grand Total		 (836.27)
(836.27)
(836.27)
—
—
—
331,124.40		 448.44
448.44
448.44
9,110.40
9,110.40
9,110.40
363,772.28

11 February 2024

Page 2