Trustees. Annual Report for the period
Period stsrt date
Period end date
From
Section A
Reference and administration details
Charity name Groove on the Green CIO
Other names Gharity is known by
Registered charity number (if any) 1 1197993
Charlty's princlpal address Amter Lodge, Amber Drive
Walgrave
Northamptonshire
Postcode
NN6 9RW
Names of the charity trustees who manage the Charity
D•t•s aet•d If not lor
wthole year
Trust•• nam•
Offico lil •ny}
Nam• of person lor bo(tyl èntitl¢d
to oppoint truststr lif any)
1 Kevin Brown
To July 2022
2 Simon Burchell
Jonathan
Cupper
4 Craig Evans
5 Jennie Evans
Secretary (from
July 2022)
6 Daniel Hacklett
7 Sarah Jones
From September 2022
Susannah
Keeping
9 Joe Mcmanus
Secretary (to July
2022)
10 John Neilson
Treasurer
11
Joanne
Shortland
12
Matthew
Shortland
13 Peter Sweeney
To July 2022
14
Gareth
Whatmore
Chair
Groove on the Green Trustees Annual Report
2023

Section B
Structure, governance and management
Description of the charity's trusts
Type of govèming document Constitution
How the charity is constituted Charitable Incorporated Organisation
Trustee selection meth¢xls Elected by existsng Trustees
Additional governance issues (Optional infom)ation)
Section C
Objectives and activities
Groove on the Green CIO runs an annual music event to raise money,
Summary of tho objects of the to prt)vide funding to enable us to give granls to local organisations for
charity Set out in it• governing projects and activities that benefit our local community.
document
During Year 1. Groove on the Green CIO staged a very successful
annual event in order lo benefit the local community.
The event brought together a wide range of Walgrave village residents,
occupants of local villages and many visitors from further afield. Aside
from the obvious benefrts of social interaction from all attendees. the
event also significantly boosts the sense of social ¢ohesion in the
Summary of the main actlvltles immediate community as it relies on the time, efforts and co-operation
undertaken for the public
benefit in relation to these
of dozens of volunteers in order to run the event.
objects (include within this
section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit
The event also provides an opportunity for direct fundraising by local
charities and community groups as well as supporting local catering
businesses by giving them the opportunity to Irade during the Saturday
music festival. The money raised by the Groove on the Green team by
selling entrance tickets and running the bar has provided funding to
stage the following event in 2023 and also enabled funds to be
allocated to the first round of grant awards, further supporting good
causes in our l¢xal community.
The music feslival provides young, aspiring musicians experien￿ of
professional slage and sound set up and the ability to perform lo a
large audience.
Additional detalls of objectives and activities (Optional infomiation)
You may choose to include
further stalemenls, where
relevant, aboul..
policy on grantmaking;
policy programme related
investment..
In November 2022, the Trustees agreed a new policy on grant making,
in order to make surplus funds raised from the annual event available
to local groups for projects and aclivities that benefit our community.
contribution made by
volunteers.
Groove on the Green Trustees Annual Report
2023

Section D
Achievements and performance
Summary of the main
achievements of the charity
during the year
Suc￿SsfLA1IY staged the 2022 Groove on the Green festival, re-launching
it after two years, pause during the Covid pandemic, including moving the
| event to a new summer slot (July rather than September) and extending
the length of the event and type of entertainment by introducing a new
Friday Comedy Night.
, Enabled local chartties and community groups to raise approx. £7,000
' directly.
i Generated an additional approx. £7.CQO centrally, to fund the 2023 event
i and to enable grant awards.
Approved the new grant policy and allocated £5,250 of funding for the
first round of grant awards.
Section E
Financial review
Brlef statsthent of the
charity's policy on roservos
The Trustees agreed to hold cash reserves at all times to enable tsvo
subsequent annual Groove on the Green festivals to take place,
assuming a 'bad weather, scenario. This assumes 100% of event costs
are incurred and only 10% of income is generated.
This reserve amount will be calculated before releasing surplus funds into
the annual grant award process.
Detalls of any funds materlally None
In deficit
Section F
Other optional information
Section G
Declaration
The trustses declare that they have approved the trustees. report alK•VO.
Signed on behalf of tho charity's trustees
Signature(s
Full name(sl JennFe Evans
Gareth Paul Whatmore
Position leg Secretary, Secretary
Chair, etc)
Chair
Date 9 November 2023
Groove on the Green Trustees Annual Report
2023

**COMPANY REGISTRATION NUMBER: CE028395 CHARITY REGISTRATION NUMBER: 1197993** 

## **Groove on the Green Company Limited by Guarantee Unaudited Financial Statements 31 December 2022** 

## **J SWEENEY ACCOUNTANTS** 

Accountants and Business Advisors Seven Grange Lane Pitsford Northampton NN6 9AP 



## **Groove on the Green** 

## **Company Limited by Guarantee** 

## **Financial Statements** 

## **Period from 22 February 2022 to 31 December 2022** 

||**Page**|
|---|---|
|Trustees' annual report (incorporating the director's report)|**1**|
|Statement of financial activities (including income and||
|expenditure account)|**3**|
|Statement of financial position|**4**|
|Notes to the financial statements|**5**|
|**The following pages do not form part of the financial statements**||
|Detailed statement of financial activities|**10**|





**Groove on the Green** 

## **Company Limited by Guarantee** 

## **Trustees' Annual Report (Incorporating the Director's Report)** 

## **Period from 22 February 2022 to 31 December 2022** 

The trustees, who are also the directors for the purposes of company law, present their report and the unaudited financial statements of the charity for the period ended 31 December 2022. 

## **Reference and administrative details** 

**Registered charity name** Groove on the Green **Charity registration number** 1197993 **Company registration number** CE028395 

## **Principal office and registered** 

## **The trustees** 

G Whatmore J Skinner (Appointed 8 November 2023) S Jones J Cupper J Evans D Hacklett S Burchell J McManus C Evans M Shortland J Shortland S Keeping **Accountants** J Sweeney Accountants Accountants and Business Advisors Seven Grange Lane Pitsford Northampton NN6 9AP 

## **Small company provisions** 

This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption. 

**1** 



**Groove on the Green** 

## **Company Limited by Guarantee** 

**Trustees' Annual Report (Incorporating the Director's Report)** _**(continued)**_ 

## **Period from 22 February 2022 to 31 December 2022** 

The trustees' annual report was approved on 9 November 2023 and signed on behalf of the board of trustees by: 

J Evans Trustee 

**2** 



## **Groove on the Green** 

## **Company Limited by Guarantee** 

## **Statement of Financial Activities (including income and expenditure account)** 

## **Period from 22 February 2022 to 31 December 2022** 

|||**Period from**|**22 Feb 22 to**|
|---|---|---|---|
|||**31 Dec 22**||
|||Unrestricted||
|||funds|**Total funds**|
||**Note**|**£**|**£**|
|**Income and endowments**||||
|Donations and legacies|**5**|24,479|24,479|
|||``|``|
|**Total income**||24,479|24,479|
|||``|``|
|**Expenditure**||||
|Expenditure on charitable activities|**6,7**|22,134|22,134|
|||``|``|
|**Total expenditure**||22,134|22,134|
|||``|``|
|||``|``|
|**Net income and net movement in funds**||2,345|2,345|
|||``|``|
|**Reconciliation of funds**||||
|Total funds brought forward||11,269|11,269|
|||``|``|
|**Total funds carried forward**||13,614|13,614|
|||``|``|



The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. 

**The notes on pages 5 to 8 form part of these financial statements.** 

**3** 



## **Groove on the Green** 

## **Company Limited by Guarantee** 

## **Statement of Financial Position** 

## **31 December 2022** 

|||**31 Dec 22**|
|---|---|---|
||**Note**|**£**|
|**Current assets**|||
|Cash at bank and in hand||13,614|
|||``|
|**Net current assets**||13,614|
|||``|
|**Total assets less current liabilities**||13,614|
|||``|
|**Funds of the charity**|||
|Unrestricted funds||13,614|
|||``|
|**Total charity funds**|**10**|13,614|
|||``|



For the period ending 31 December 2022 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. 

Directors' responsibilities: 

- The members have not required the company to obtain an audit of its financial statements for the period in question in accordance with section 476; 

- The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements. 

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime. 

These financial statements were approved by the board of trustees and authorised for issue on 9 Nov 23, and are signed on behalf of the board by: 

J Evans Trustee 

**The notes on pages 5 to 8 form part of these financial statements.** 

**4** 



**Groove on the Green** 

## **Company Limited by Guarantee** 

## **Notes to the Financial Statements** 

## **Period from 22 February 2022 to 31 December 2022** 

## **1. General information** 

The charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is . 

## **2. Statement of compliance** 

These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companies Act 2006. 

## **3. Accounting policies** 

## **Basis of preparation** 

The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure. 

The financial statements are prepared in sterling, which is the functional currency of the entity. 

## **Going concern** 

There are no material uncertainties about the charity's ability to continue. 

## **Fund accounting** 

Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes. 

Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment. 

Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds. 

**5** 



**Groove on the Green** 

## **Company Limited by Guarantee** 

## **Notes to the Financial Statements** _**(continued)**_ 

## **Period from 22 February 2022 to 31 December 2022** 

**3. Accounting policies** _**(continued)**_ 

## **Incoming resources** 

All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income: 

- income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably. 

- legacy income is recognised when receipt is probable and entitlement is established. 

- income from donated goods is measured at the fair value of the goods unless this is impractical to measure reliably, in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers. 

- income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted. 

## **Resources expended** 

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates: 

- expenditure on raising funds includes the costs of all fundraising activities, events, noncharitable trading activities, and the sale of donated goods. 

- expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities. 

- other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities. 

All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis. 

## **Financial instruments** 

A financial asset or a financial liability is recognised only when the charity becomes a party to the contractual provisions of the instrument. 

**6** 



**Groove on the Green** 

## **Company Limited by Guarantee** 

## **Notes to the Financial Statements** _**(continued)**_ 

## **Period from 22 February 2022 to 31 December 2022** 

## **3. Accounting policies** _**(continued)**_ 

## **Financial instruments** _**(continued)**_ 

Basic financial instruments are initially recognised at the amount receivable or payable including any related transaction costs. 

Current assets and current liabilities are subsequently measured at the cash or other consideration expected to be paid or received and not discounted. 

Debt instruments are subsequently measured at amortised cost. 

Where investments in shares are publicly traded or their fair value can otherwise be measured reliably, the investment is subsequently measured at fair value with changes in fair value recognised in income and expenditure. All other such investments are subsequently measured at cost less impairment. 

Other financial instruments, including derivatives, are initially recognised at fair value, unless payment for an asset is deferred beyond normal business terms or financed at a rate of interest that is not a market rate, in which case the asset is measured at the present value of the future payments discounted at a market rate of interest for a similar debt instrument. 

Other financial instruments are subsequently measured at fair value, with any changes recognised in the statement of financial activities, with the exception of hedging instruments in a designated hedging relationship. 

Financial assets that are measured at cost or amortised cost are reviewed for objective evidence of impairment at the end of each reporting date. If there is objective evidence of impairment, an impairment loss is recognised under the appropriate heading in the statement of financial activities in which the initial gain was recognised. 

For all equity instruments regardless of significance, and other financial assets that are individually significant, these are assessed individually for impairment. Other financial assets are either assessed individually or grouped on the basis of similar credit risk characteristics. 

Any reversals of impairment are recognised immediately, to the extent that the reversal does not result in a carrying amount of the financial asset that exceeds what the carrying amount would have been had the impairment not previously been recognised. 

## **4. Limited by guarantee** 

## **5. Donations and legacies** 

||Unrestricted|**Total Funds**|
|---|---|---|
||Funds|**2022**|
||£|**£**|
|**Donations**|||
|Donatations received|17,447|17,447|
|Sponsorship|7,032|7,032|
||``|``|
||24,479|24,479|
||``|``|



**7** 



## **Groove on the Green** 

## **Company Limited by Guarantee** 

## **Notes to the Financial Statements** _**(continued)**_ 

## **Period from 22 February 2022 to 31 December 2022** 

## **6. Expenditure on charitable activities by fund type** 

||Unrestricted|**Total Funds**|
|---|---|---|
||Funds|**2022**|
||£|**£**|
|Activity type 1|22,134|22,134|
||``|``|
|**Expenditure on charitable activities by activity type**|||
||Activities||
||undertaken|**Total funds**|
||directly|**2022**|
||£|**£**|
|Activity type 1|22,134|22,134|
||``|``|



## **7. Expenditure on charitable activities by activity type** 

## **8. Staff costs** 

The average head count of employees during the period was Nil. 

No employee received employee benefits of more than £60,000 during the year (2022: Nil). 

## **9. Trustee remuneration and expenses** 

No trustees received remuneration during the accounting period. 

## **10. Analysis of charitable funds** 

## **Unrestricted funds** 

|**Unrestricted funds**||||||
|---|---|---|---|---|---|
|||At|||**At**|
||22|February 2||**31**|**December**|
|||022|Income|Expenditure|**2022**|
|||£|£|£|£|
|General funds||11,269|24,479|(22,134)|13,614|
|||``|``|``|``|



**8** 



**Groove on the Green** 

**Company Limited by Guarantee** 

**Management Information** 

**Period from 22 February 2022 to 31 December 2022** 

**The following pages do not form part of the financial statements.** 

**9** 



## **Groove on the Green** 

## **Company Limited by Guarantee** 

## **Detailed Statement of Financial Activities** 

## **Period from 22 February 2022 to 31 December 2022** 

||**Period from**|
|---|---|
||**22 Feb 22 to**|
||**31 Dec 22**|
||**£**|
|**Income and endowments**||
|**Donations and legacies**||
|Donatations received|17,447|
|Sponsorship|7,032|
||``|
||24,479|
||``|
||``|
|**Total income**|24,479|
||``|
|**Expenditure**||
|**Expenditure on charitable activities**||
|Motor vehicle expenses|22,134|
||``|
||``|
|**Total expenditure**|22,134|
||``|
||``|
|**Net income**|2,345|
||``|



**10**