WHVC Trustees’ Annual Report – 2022/23
Our financial year runs from October 1[st ] 2022 – September 30[th] 2023. During this period, we have been able to continue our regular work without interruption and from the regular emails, letters and personal comments we receive, we know that the work we do is appreciated and remains much needed.
Community
The mobile lunch club deliveries have continued without interruption. Numbers fluctuated slightly but have remained around 50 per week.
Thursday lunch club has also continued with only a short break in the summer and one week off over the Christmas period. We have an attendance of between 20-30 people every week but still are unable to get advance knowledge of attendees. (Agreed that the clientele makes it difficult to do otherwise). We also held a very successful Christmas event (60 attendees) and were able to cover the costs from our own funds with additional help from local clubs and business providing Prosecco, raffle prizes and decorations. We also held a special Coronation Lunch in May to celebrate the King’s coronation, also funded by the charity and local businesses with an even higher turnout.
In the winter months, we provided the ‘Warm Room Initiative’ in the Village Hall. This involved maintaining tea and coffee facilities, along with snacks. Although there were very few attendees, the facility remained open. Fortunately, in this period, there was no flooding in the Villages.
Helpline
The helpline was fully manned during the year with the assistance of a new second line support. The number of calls fluctuated each week, sometimes barely being used, and other days having as many as 6-8 calls in one day. We were able to cover the majority of requests for transport with occasional use of the local taxi company. It is notable that in the winter months, some of the calls were far longer than at other times, confirming the need for communication/company.
Finances
The charity’s income from coffee mornings, lunch club and mobile lunch club exceeded the food costs. For the year 2022/23, our total grants and fund raising provided just over £7,000. The Grange Garden Party was held in early September and provided a boost to our funds following a less successful event at the Wraysbury Fair in June that year. We were also lucky enough to receive a three-year award from the Yapp Trust of £2,000
WHVC Trustees’ Annual Report – 2022/23
p.a., an award of £5,000 from the Berkshire Community Foundation and a salary sacrifice contribution of £75 per month from a member of the local community. Other contributions came from ‘Wraysbury’s got Talent’ evening - £800 - and ad hoc amounts from other local groups and the charity boxes in local shops. Our bank balance has remained healthy.
Fundraising for the new kitchen project started in September. Subsequently, the Trustees took the decision to ringfence all donations and fundraising specifically for the kitchen project and to move those funds into the deposit account. This will be reflected in the 2023/2024 accounts and report.
Policies and Reporting
All our policies and procedures have been updated. There were no safeguarding issues or other reported issues.
Volunteers
Overall, we have managed to retain enough volunteers to carry out our work. A couple of new people have signed up to help with food deliveries, and new help with the invoicing and cash taking for Lunch Club. Fortunately the drivers, general helpers, cooks and kitchen helpers we have are still happy to continue but we are still advertising locally for more help to cover holidays and the inevitable fall-out of volunteer goodwill.
Plans for 2023/2024
It has become clear that whilst we have managed to continue with the meal provision using the Village Hall kitchen, having to clear out the equipment and food most weekends and re-instate on a Monday morning is an untenable overhead.
So, the Trustees took the decision to apply to the Village Hall to take over the lease of the offices and former doctor’s surgery for use as kitchen premises. The space is at least double what we currently have and would still enable us to provide lunches on a Thursday since the rooms open directly onto the Village Hall Foyer. There is also an external entrance from the car park. We will be able to store more of our equipment and all the food rather than in private houses as now.
There is a substantial amount of work to be done with associated costs. The Village Hall Management Committee have agreed to carry out the main building work and we then need to raise funds for the main kitchen restoration work i.e. floor, ceiling and wall coverings, new equipment etc. At the end of the 2023/24 financial year, we are committed to a major fund-raising exercise to achieve this aim.
WHVC Trustees’ Annual Report – 2022/23
As explained above, all the funds we raise specifically for the kitchen project will be moved to the deposit account and ringfenced.
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| A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 1 | Wraysbury & Horton Voluntary Care | Year-End 30th September 2023 | |||||||||||||||||||
| 2 | |||||||||||||||||||||
| 3 | |||||||||||||||||||||
| 4 | Income | Expenses | |||||||||||||||||||
| 5 | Month | Mnthly Totals | Total | Meals on Wheels |
Lunch Club | Coffee Morning |
Charities Box/Fund Rasising |
Donations Grants |
Other/Ch ampney Hall |
Month | Mnthly Totals | Total | Food Costs |
Catering Supplies |
Hall Hire | Admin | Bank Charges |
Insur'e | Other/ Shop'g |
Fixed Assets |
Champney Hall |
| 6 | Oct-22 | MonthlyTotals | 2,569.00 | 1,283.00 | 781.50 | 229.50 | - | 275.00 | - | Oct-22 | MonthlyTotals | 2,984.70 | 1,987.36 | 187.50 | 770.00 | 39.84 | - | - | - | - | - |
| 7 | Nov-22 | MonthlyTotals | 2,242.10 | 1,270.00 | 609.60 | 282.50 | - | 80.00 | - | Nov-22 | MonthlyTotals | 4,244.45 | 1,899.07 | 83.23 | 625.00 | 200.85 | - | - | - | 1,436.30 | - |
| 8 | Dec-22 | MonthlyTotals | 1,980.50 | 942.00 | 427.50 | 166.00 | - | 445.00 | - | Dec-22 | MonthlyTotals | 2,275.28 | 1,127.20 | 150.80 | 935.00 | 44.28 | 18.00 | - | - | - | - |
| 9 | Jan-23 | MonthlyTotals | 2,023.59 | 1,140.50 | 462.50 | 105.20 | 200.39 | 75.00 | 40.00 | Jan-23 | MonthlyTotals | 2,519.03 | 1,270.72 | 298.26 | 670.00 | 160.05 | - | - | 100.00 | - | 20.00 |
| 10 | Feb-23 | MonthlyTotals | 1,982.35 | 918.00 | 689.50 | 299.85 | - | 75.00 | - | Feb-23 | MonthlyTotals | 2,214.37 | 1,497.07 | 17.25 | 650.00 | 50.05 | - | - | - | - | - |
| 11 | Mar-23 | MonthlyTotals | 2,347.80 | 1,140.00 | 830.00 | 302.80 | - | 75.00 | - | Mar-23 | MonthlyTotals | 2,538.75 | 1,820.75 | - | 700.00 | - | 18.00 | - | - | - | - |
| 12 | Apr-23 | MonthlyTotals | 2,474.00 | 1,644.00 | 561.00 | 194.00 | - | 75.00 | - | Apr-23 | MonthlyTotals | 2,899.84 | 1,513.25 | 561.59 | 825.00 | - | - | - | - | - | - |
| 13 | May-23 | MonthlyTotals | 2,687.60 | 1,308.00 | 854.50 | 268.50 | - | 85.00 | 171.60 | May-23 | MonthlyTotals | 2,552.40 | 1,735.27 | 96.97 | 700.00 | 20.16 | - | - | - | - | - |
| 14 | Jun-23 | MonthlyTotals | 2,721.65 | 902.00 | 723.50 | 189.50 | 154.25 | 752.40 | - | Jun-23 | MonthlyTotals | 3,836.49 | 1,947.71 | 495.20 | 800.00 | 40.78 | 18.00 | 419.82 | - | 114.98 | - |
| 15 | Jul-23 | MonthlyTotals | 4,932.40 | 1,380.00 | 733.50 | 217.00 | - | 2,075.00 | 526.90 | Jul-23 | MonthlyTotals | 2,695.00 | 1,447.92 | 129.30 | 675.00 | 180.78 | - | - | 182.00 | 80.00 | - |
| 16 | Aug-23 | MonthlyTotals | 3,100.00 | 1,368.50 | 843.71 | 286.00 | - | 575.00 | 26.79 | Aug-23 | MonthlyTotals | 2,949.77 | 1,937.44 | 346.55 | 625.00 | 40.78 | - | - | - | - | - |
| 17 | Sep-23 | MonthlyTotals | 6,027.50 | 1,248.00 | 429.50 | 161.00 | 1,563.89 | 2,625.11 | - | Sep-23 | MonthlyTotals | 3,903.94 | 1,938.35 | 159.55 | 1,000.00 | - | 18.00 | - | 788.04 | - | - |
| 18 | Monthly Totals | 35,088.49 | 14,544.00 | 7,946.31 | 2,701.85 | 1,918.53 | 7,212.51 | 765.29 | Monthly Totals | 35,614.02 | 20,122.11 | 2,526.20 | 8,975.00 | 777.57 | 72.00 | 419.82 | 1,070.04 | 1,631.28 | 20.00 | ||
| 19 | |||||||||||||||||||||
| 20 | |||||||||||||||||||||
| 21 | OpeningBank Balance | 12,502.24 £ |
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| 22 | Bank Receipts | 35,088.49 £ |
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| 23 | Bank Expenditure | 35,614.02 £ |
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| 24 | Closing balance per Statement | 11,976.71 £ |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to th8 trusteesl members of f4f• cc%2£"' (LJ rtkn'c) Charity no Ilf any) On accounts for the year •nded Ilqlq31 Sat out on pages I report to the trustees on my examination of the accounts of the above charity ('the Trust.) for the year ended 301 Oq/'2023 Re8ponsibllltle8 and As the charrty trustees of the Trust, you are responsible for the preparation basls of report of the aountS in accordan¢8 With the requirements of the Charities Act 2011 ('the Act.). I port in resFect of my examination of th8 Trust's accounts Carried out under s8Ction 145 of the 2011 Act and in carrying out my examination, I have followed the applicabb Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confimi thal no material matters have come to my attention '} in connection with the examination which grves me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Ad or the accounts do not accord with the accounting records Independent examlnerf8 ststement I have no con¢ems and have come acfoss no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to bè reached. Please delele the woffls in the brackets if they do not apply. slgnod: Date: Name: 'JALI,le kETr4TrJ£DY A>)9.1£" gE£ (Jf 71 IÉ C i.14Lrcf& -74 Relevant professional quallflcation(s) or body (if any): i Address: J AF) IQLI
Section B Disclosure Only complete if the examiner needs to highlight matters of ¢cncem {see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give her8 brief details of any itoms that the examiner wishe$ to disclose. IER October 2018