## **Ramgarhia Sabha Reading**
## **A CIO Charity**
## **Office @ Ramgarhia Sikh Centre**
234 London Road, Earley, Reading, Berks. RG6 1AH. Mob: 07484 884571Tel: 0118 926 5432. Email: rsr@khalsa.com
|||||||||
|---|---|---|---|---|---|---|---|
|**Trustees' Annual Report**|||||**for theperiod**|||
|**From **|Period start date|||**To**|Period end date|||
||Day
1|Month
Apr|Year
2023||Day
31|Month
Mar|Year
2024|
Section A Reference and administration details
**Charity name** Ramgarhia Sabha Reading (“RSR”) **Other names charity is known by Registered charity number (if any)** 1197912 **Charity's principal address** 234 London Road, The Sikh Centre Earley Reading **Postcode: RG6 1AH**
## **Names of the charity trustees (Managing Committee) who manage the charity**
|1
2/3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
V
V
V|**Trustee name (or**
**Volunteer)**|**Office (if any)**|**Dates acted if not for**
**whole year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Surjit S Jutla|Chair|Sept 2023|Membershipat AGM|
||Kanwalpreet Kaur
Poonam Kaur|Treasurers|Ditto|Ditto|
||Harpreet K Chana|Asst Treasurer|Ditto|Ditto|
||Surinder S Hunjan|Asst Treasurer|Ditto|Ditto|
||Parminder S Bilkhu|Vice Chair|Ditto|Ditto|
||Gian S Hunjan|SafetyComply|Ditto|Ditto|
||Jasbir S Jheeta|Finance Comply|Ditto|Ditto|
||Rupee K Lota|Outreach/Social|Ditto|Ditto|
||Baldev S Sian|Gen Compliance|Ditto|Ditto|
||Satvinder K Sian|Kitchen Jathedar|Ditto|Ditto|
||SukhrajS Kundhi|Tech PAsys|Ditto|Ditto|
||Kiran K Hunjan|Punjabi School|Ditto|Ditto|
||Tajinder K Sandul|Music Class|Ditto|Ditto|
||Satbachan S Dhanjal|Bild Maint|Ditto|Ditto|
||Parvinder S Aulakh|Pathi / Priest|Ditto|Ditto|
||Raghbir S Notta|Mobile SP Seva|Ditto|Ditto|
||Kamlesh K Dogra|Satsanglead|Ditto|Ditto|
||BK Ghatahora/A Bhatt|Safguardingvolunteer|Ditto|Ditto|
||Bhupendra S Rajpal|Volunteer sec duties|Ditto|Ditto|
||Manyvolunteers|Various duties|Ditto|Ditto|
Directions: Map Page 1 of 6
Links:CIO No 1197912:
Web: www.readinggurdwara.org.uk
**Office @ Ramgarhia Sikh Centre**
234 London Road, Earley, Reading, Berks. RG6 1AH. Mob: 07484 884571Tel: 0118 926 5432. Email: rsr@khalsa.com
## **Ramgarhia Sabha Reading**
## **A CIO Charity**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document (eg. trust deed, constitution) How the charity is constituted
Constitution
Association Model CIO
- (eg. trust, association, company)
Trustee selection methods
Trustees selection Sept 2023
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
Constitution lays down operating model of membership, trustees and volunteers.
All required policies implemented
Follow Sikh Rehat Maryada code of conduct standards for conducting Sikh faith services
Membership – Trustees Selection, 3 year trustee term-not office
- relationship with any related parties;
- trustees’ consideration of major risks and the system Policies set and constitution covers. Office holders Selected at end each and procedures to manage term and Appointment letters issued. them.
Directions: Map Page 2 of 6
Links:CIO No 1197912:
Web: www.readinggurdwara.org.uk
**Ramgarhia Sabha Reading A CIO Charity**
**Office @ Ramgarhia Sikh Centre** 234 London Road, Earley, Reading, Berks. RG6 1AH. Mob: 07484 884571Tel: 0118 926 5432. Email: rsr@khalsa.com
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
THE ADVANCEMENT AND PRACTICE OF THE SIKH RELIGION AND TO PROVIDE MEANS OF RELIGIOUS, CULTURAL AND EDUCATIONAL TEACHING OF THE COMMUNITY THROUGH ORGANISED RELIGIOUS SERVICES
RSR has power to do anything (legal and/or charitable) which is calculated to further its objects or is conducive or incidental to doing so. In particular, RSR’s powers include power to:
- a) borrow money and to charge the whole or any part of its property as security for the repayment of the money borrowed. RSR must comply as appropriate with sections 124 and 125 of the Charities Act 2011 if it wishes to mortgage land
- b) buy, take on lease or in exchange, hire or otherwise acquire any property and to maintain and equip it for use
- c) sell, lease or otherwise dispose of all or any part of the property belonging to RSR. In exercising this power, RSR must comply as appropriate with sections 117 and 119-123 of the Charities Act 2011
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
- d) employ and remunerate such staff as are necessary for carrying out the work of RSR. RSR may employ or remunerate a charity trustee only to the extent that it is permitted to do so by clause 6 (Benefits and payments to charity trustees and connected persons) and provided it complies with the conditions of those clauses
- e) deposit or invest funds, employ a professional fund-manager, and arrange for the investments or other property of RSR to be held in the name of a nominee, in the same manner and subject to the same conditions as the trustees of a trust are permitted to do by the Trustee Act 2000
- f) raise funds, receive grants/contributions to support any particular projects and/or services
- g) support Gurmukhi and Punjabi language learning facilities including the reading and understanding of Sri Guru Granth Sahib Ji
- h) co-ordinate with related institutions of United Kingdom to promote equality principles within these communities
- i) appoint and constitute such sub-groups necessary in the delivery of RSR aims and objects
- j) Provided Always that all such activities must not benefit any individual, body, company or other entity for personal gain and all activities must reflect the objects of RSR.
Directions: Map Page 3 of 6
Links:CIO No 1197912:
Web: www.readinggurdwara.org.uk
**Office @ Ramgarhia Sikh Centre**
## **Ramgarhia Sabha Reading**
## **A CIO Charity**
234 London Road, Earley, Reading, Berks. RG6 1AH. Mob: 07484 884571Tel: 0118 926 5432. Email: rsr@khalsa.com
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grant making;
- policy programme related investment;
- contribution made by volunteers.
Conflicts of Interests check reported nil conflicts with all office bearers.
RSR does not make/give grants
Currently higher interest accounts set up with bank, may invest surplus funds for better returns if opportunity arises with min risks
Cash and online, regular and one-off donations, appeals etc
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
## **Management Report:**
- I was select as the Chair at Sept 2023 AGM of the new CIO. The new team of trustees/volunteers were also selected as listed above. Numbering some 50 in total, they deliver many disparate services (18 trustees, rest volunteers) thru’ selfless seva. Our main programmes are running back to normal following restricted period during covid. Team of dedicated kitchen Sevadars (volunteers) prepare and serve our congregations with regular langar. Spiritual/faith services for births, deaths, Amrit, anniversary remembrances, etc. RSR also runs other programmes during the week to include: **RSR Outreach** ; • RSR, in partnership with SWAT provide Reading based service to the homeless twice a week, with hot food and other needs.
- • Monthly Knitter-Natter meetings where outputs are donated to local health care organisations
- • Engagement with local NHS, Macmillan, Foodbanks, and other orgs • Weekly Seniors meetings to encourage senior members to meet • Monthly seniors lunch • A special Ukraine delivery service was also conducted
- **Other regular services:** • All Sunday and Wed services were well delivered • Mobile in community religious and faith services in private homes • Schools, Scouts and other Orgs’ awareness events were delivered • Weekly Punjabi Language learning classes delivered • Weekly Music Kirtan/Tabla classes delivered • Weekly Ladies Sat Sang meetings conducted • Morning and evening prayers every day delivered • Fortnightly Kiddies Sangat for very young delivered
- The team supports many projects relating to RSR’s services and buildings so that we operate in a safe and healthy environment at all times. A number of developments from small jobs completed and extension works at rear commenced.
Directions: Map Page 4 of 6
Links:CIO No 1197912:
Web: www.readinggurdwara.org.uk
**Ramgarhia Sabha Reading A CIO Charity**
**Office @ Ramgarhia Sikh Centre**
234 London Road, Earley, Reading, Berks. RG6 1AH. Mob: 07484 884571Tel: 0118 926 5432. Email: rsr@khalsa.com
## Section D Achievements and erformance p
The team manages the letting and management of the RSR’s property at 236 London Road.
Achievements:
- CIO implemented fully with clear appointments structure
- New website developed and managed
- New younger trustees and sevadars appointed and trained
- • Work commenced to close old charity 277041
- Helped a few poor and distressed refugee families
## **Section E Financial review**
Policy to retain 2 years of running costs as reserves for unforeseeable **Brief statement of the** events that may shut down normal activities, mainly fund raising), Covid **charity’s policy on reserves** being such an example. Most surplus funds are reserved for prudent developments, many planned in advance.
**Details of any funds materially in deficit**
None.
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal Private donations from members sources of funds (including Service fee/donations for conducting services for individuals any fundraising);
- • how expenditure has supported the key objectives Delivered regular and planned events that service the of the charity; community/members needs
- • investment policy and objectives including any Only secure banking allowed under current constitution
- ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
Directions: Map Page 5 of 6
Links:CIO No 1197912:
Web: www.readinggurdwara.org.uk
## **Ramgarhia Sabha Reading A CIO Charity**
## **Office @ Ramgarhia Sikh Centre**
234 London Road, Earley, Reading, Berks. RG6 1AH. Mob: 07484 884571Tel: 0118 926 5432. Email: rsr@khalsa.com
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** ssjutla
**Full name(s)** Surjit Singh Jutla **Position (eg Secretary, Chair,** Chair **etc) Date** 31 March 2024
Baldev Singh Sian
Page 6 of 6
Links:CIO No 1197912:
Web: www.readinggurdwara.org.uk
Directions: Map
## **RAMGARHIA SABHA READING (Registered Charity no : 1197912) Income / Expenditure Statement for the year ended 31/03/2024**
|**Income**
Donations
Donations - Building Fund
Donations - Ukraine Fund
Donations - Other
Gift Aid Tax Refund
Investcome Income
**Expenditure**
Donations to Other Charities
Education
Kirtan / Akhand Path
Langar & Kitchen
Financial - Interest Paid
General Office
Governance - Legal & Professional Fees
Premises
**Surplus / (Deficit)**|**_2024_**
**_2024_**
58,436
69,355
300
2,500
1,674
22,997
155,262
3,590
895
6,969
1,465
9
3,087
1,232
17,430
34,677
120,585|**_2023_**
**_2023_**
65,837
-
2,966
8,500
1,510
20,965
99,778
3,998
285
4,950
1,663
5,484
2,329
3,255
16,057
38,021
61,757|**_2023_**
**_2023_**
65,837
-
2,966
8,500
1,510
20,965
99,778
3,998
285
4,950
1,663
5,484
2,329
3,255
16,057
38,021
61,757|
|---|---|---|---|
||||61,757|
|**Fixed Assets**
Property
Investments
**Current Assets**
Bank Account
**Current Liabilities**
Creditors : Short Term
**Current Assets less Current Liabilities:**
**Total Assets less Current Liabilities:**
**Long Term Liabilities**
Creditors : Long Term
**Total Assets less Total Liabilities:**
**Capital & Reserves**
Reserves b/fwd
Surplus for the year
**Balance Sheet**|**Balance Sheet**|**_2024_**
**_2024_**
405,303
450,796
856,099
166,058
166,058
1,095
1,095
164,963
1,021,062
-
-
-
1,021,062
900,477
120,585
1,021,062
**as at 31.03.2024**|**_2024_**
**_2024_**
405,303
450,796
856,099
166,058
166,058
1,095
1,095
164,963
1,021,062
-
-
-
1,021,062
900,477
120,585
1,021,062
**as at 31.03.2024**|**_2023_**
405,303
365,000|**_2023_**|**_2023_**
770,303
131,154
980|
|---|---|---|---|---|---|---|
|||**_2024_**
405,303
450,796|**_2024_**||||
|||166,058||131,154|||
|||1,095||980|||
|||-||-|||
|||||||130,174
900,477
-
-|
|||900,477
120,585||838,720
61,757|||
|||||||900,477|
||||||||
|||||||900,477|
## **RAMGARHIA SABHA READING**
**(Registered Charity number 1197912)**
## **ACCOUNTS FOR YEAR ENDED 31st MARCH 2024**
I have audited the financial statements which comprise of the Income / Expenditure Statement and the Balance Sheet which have been prepared under the historical cost convention.
I planned and performed my audit so as to obtain sufficient information and explanations which I considered necessary in order to provide me with adequate evidence to give reasonable assurance that the financial statements are free from material misstatement,whether caused by fraud or other irregularity or error.
In my opinion the financial statements give a true and fair view of the state of the Sabha's affairs at 31 March 2024 and of its Surplus/Deficit for the year then ended.
In the course of the audit I have made some observations and would recommend that the following points be considered and action taken to ensure that proper control is maintained.
## **Observations / recommendations**
- 1 Fund raising activities need to be managed in a manner such that proper financial control is maintained A number of receipt books issued to members during the year remain outstanding and this has given reconciliation difficulties. However, revenue declared in the accounts is unaffected as this has been reconciled with bank records.
- 2 The accounts include a tax rebate of £1,674 covering the period prior to 31/03/2020 Post Balance Sheet date the following rebates have also been received: 2020-21 & 2021-22 £5,994 received in Apr 2024
- 2022-23 £14,631 received in Jan 2025
- 3 As at 31st March 2024 RSR is holding the following donated funds reserved for specific projects: - £ 3,900 from Freemasons to be spent on Outreach projects
**J S Jheeta Auditor 13 January 2025**