## **Ramgarhia Sabha Reading A CIO Charity** ## **Office @ Ramgarhia Sikh Centre** 234 London Road, Earley, Reading, Berks. RG6 1AH. Mob: 07484 884571Tel: 0118 926 5432. Email: rsr@khalsa.com ||||||||| |---|---|---|---|---|---|---|---| |**Trustees' Annual Report**|||||**for theperiod**||| |**From **|Period start date|||**To**|Period end date||| ||Day
1|Month
Apr|Year
2022||Day
31|Month
Mar|Year
2023| Section A Reference and administration details **Charity name** Ramgarhia Sabha Reading (“RSR”) **Other names charity is known by Registered charity number (if any)** 277041 **Charity's principal address** 234 London Road, The Sikh Centre Earley Reading **Postcode: RG6 1AH** ## **Names of the charity trustees (Managing Committee) who manage the charity** |1
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11|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Surjit S Jutla|President|May2019|Membershipat AGM| ||Kanwalpreet Kaur
Poonam Kaur|Treasurer|May 2022|As above| ||Satpal Singh, &
Bhupendra S
Rajpal|Volunteer –
secretarial duties|May 2022|As above| ||Harpreet K Chana|Asst Treasurer|May2019|As Above| ||Surinder S Hunjan|Asst Treasurer|May2019|As above| ||Parminder S Bilkhu|Vice President|May2019|As above| |||||| ||Manyothers|Various roles|Full Listpublished|| |||||| ||Baldev S Sian|Chair Of Trust Board|May2019|As Above| |||||| ||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||| ||**Name -allcustodian/Holding**||**Dates acted if not for whole year**|| ||Baldev S Sian||May2019|| ||Kamlesh K Dogra||May2019|| ||Sukhdev K Bansal||May2019|| ||Harbhajan S Surdhar||May 2019|| ||Harsharan S Chana||2015|| Directions: Map Page 1 of 6 Links:CIO No 1197912: Web: www.readinggurdwara.org.uk **Office @ Ramgarhia Sikh Centre** 234 London Road, Earley, Reading, Berks. RG6 1AH. Mob: 07484 884571Tel: 0118 926 5432. Email: rsr@khalsa.com ## **Ramgarhia Sabha Reading A CIO Charity** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Unincorporated Registered Charity How the charity is constituted - (eg. trust, association, company) Appointed at AGM Trustee selection methods Senior management team members appointed or re-appointed at 2022 (eg. appointed by, elected by) AGM ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; Constitution lays down operating model of membership, trustees and managing committee. All required policies implemented Follow Sikh Rehat Maryada code of conduct standards for conducting Sikh faith services Membership – Trustees – Managing Committee Ability to appoint Patrons - relationship with any related parties; - trustees’ consideration of major risks and the system Trustees deploy and check process for compliances and have policies in and procedures to manage all areas of risk and concern, with proper decision making processes. them. Directions: Map Page 2 of 6 Links:CIO No 1197912: Web: www.readinggurdwara.org.uk **Ramgarhia Sabha Reading A CIO Charity Office @ Ramgarhia Sikh Centre** 234 London Road, Earley, Reading, Berks. RG6 1AH. Mob: 07484 884571Tel: 0118 926 5432. Email: rsr@khalsa.com **Section C Objectives and activities** The objective of RSR shall be the propagation, advancement, and practice of Sikh religion, and to provide means of religious, cultural and **Summary of the objects of the** educational teachings through organised religious services. **charity set out in its governing document** 1. To promote Sikh teachings, customs and the doctrine of The Holy Sri Guru Granth Sahib Ji and of the Ten Gurus, as interpreted by the Managing Committee of RSR 2. To encourage and support education programmes for Gurmukhi/Punjabi language and literature, the established National Curriculum of the nation to all ages and promote advanced research studies into Sikhism 3. To perform religious services including births, marriages and deaths in accordance with Sikh customs and the Laws of the land 4. To operate libraries that provide religious, cultural and social literature 5. To buy, take on lease or in exchange any property necessary for the achievement of the objects and to maintain and equip it for use 6. To sell or lease or dispose of all or any part of the property subject to **Summary of the main** approval of **activities undertaken for the** Trustees and any consents required by the law **public benefit in relation to** 7. To borrow money and charge all or any part of the property of the **these objects (include within** charity with **this section the statutory** repayment of money so borrowed, subject to any consents of the law **declaration that trustees have** 8. To raise funds and to invite and receive grants/contributions provided **had regard to the guidance** that in raising **issued by the Charity** funds, the Managing Committee shall not undertake substantial **Commission on public** permanent trading **benefit)** activities and shall conform to any relevant requirements of the law 9. To employ or obtain contracted services of suitable staff (who shall not be members of the Managing Committee) in carrying out the obligations of RSR 10.To co-ordinate with Ramgarhia Institutions of United Kingdom to promote Ramgarhia cause, and with other mutually beneficial Institutions where deemed necessary 11.To raise awareness of Sikhism amongst all communities 12.To appoint and constitute such advisory committees as the Managing Committee may think fit 13.To do all such other lawful activities as are necessary for the achievement of the objects. ## **Additional details of objectives and activities (Optional information)** Directions: Map Page 3 of 6 Links:CIO No 1197912: Web: www.readinggurdwara.org.uk **Office @ Ramgarhia Sikh Centre** ## **Ramgarhia Sabha Reading A CIO Charity** 234 London Road, Earley, Reading, Berks. RG6 1AH. Mob: 07484 884571Tel: 0118 926 5432. Email: rsr@khalsa.com You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. RSR does not make/give grants No risky investments allowed cash in bank only. Cash and online, regular and one-off donations, appeals etc ## Section D Achievements and performance |**Summary of the main**
**achievements of the**
**charity during the year**||**Management Report:**
I was re-elected as the President at 2022 AGM until the new CIO conversion
is completed, to lead a team of volunteers engaged in the provision of its
services to the local communities. Treasurer and Gen Sec resigned that
resulted in new Secretaries and Treasurers being elected. The election was
facilitated by Baldev Singh Sian, a Trustee of RSR.
The new teamof officers/volunteers worked hard to bring all records of RSR
up to date and on better footing/information for better decision making, using
advanced skills of the new team members.
Our main weekly programmes are held on Sundays to serve our community’s
religious and spiritual needs and are run fully following restricted period
during covid.
Team of dedicated kitchen Sewadars (volunteers) prepare and serve our
congregation hot tea, snacks and lunch prepared from our kitchen.
Spiritual/faith services for births, deaths, Amrit, anniversary remembrances,
etc.
RSR also runs other programmes during the week to include:
**RSR Outreach**;
• RSR, in partnership with SWAT provide Reading based service to the
homeless twice a week, with hot food and other needs.
• Monthly Knitter-Natter meetings where outputs are donated to local
health care organisations
• Weekly Seniors meetings to encourage senior members to meet
• Monthly seniors lunch
• A special Ukraine delivery service was also conducted
**Other regular services:**
• All Sunday and Wed services were well delivered
• Schools, Scouts and other Orgs’ awareness events were delivered
• Weekly Punjabi Language learning classes delivered
• Weekly Music Kirtan/Tabla classes delivered
• Weekly Ladies Sat Sang meetings conducted
• Morning and evening prayers every day delivered
• Fortnightly Kiddies Sangat for very young delivered
The team supports many projects relating to RSR’s services and buildings so
that we operate in a safe and healthy environment at all times.
A number of developments from small jobs to extension works were planned
and completed.|| |---|---|---|---| Page 4 of 6 Links:CIO No 1197912: Web: www.readinggurdwara.org.uk Directions: Map **Office @ Ramgarhia Sikh Centre** ## **Ramgarhia Sabha Reading A CIO Charity** 234 London Road, Earley, Reading, Berks. RG6 1AH. Mob: 07484 884571Tel: 0118 926 5432. Email: rsr@khalsa.com ## Section D Achievements and erformance p The team manages the letting and management of the RSR’s property at 236 London Road. CIO Conversion Progress: Buildings assets transferred to the new CIO RSR Charity no 1197912 in March 2023. Bank accounts are being transferred. CIO compliant operations start 1 April 2023. The mortgage loan on 236 LR was paid off resulting on NWB charge removal. Following all due diligence, the old charity 277041 will be closed down using Charity Commission processes and the new CIO charity will continue. New management structure will be set from 1 April initially transferring as many of the existing roles appointed at last AGM to new organisation until the new first term trustees are selected in the months ahead. President, Trustees, MC, thanks all Langar sevadars and Officers for their massive selfless contribution for another successful year. Surjit Singh Jutla, President, RSR. ## **Section E Financial review** Policy to retain 2 years of running costs as reserves for unforeseeable **Brief statement of the** events that may shut down normal activities, mainly fund raising), Covid **charity’s policy on reserves** being such an example. Most surplus funds are reserved for prudent developments, many planned in advance. **Details of any funds materially in deficit** None. ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal Private donations from members sources of funds (including Service fee/donations for conducting services for individuals any fundraising); - • how expenditure has supported the key objectives Delivered regular and planned events that service the of the charity; community/members needs - • investment policy and objectives including any Only secure banking allowed under current constitution - ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** Directions: Map Page 5 of 6 Links:CIO No 1197912: Web: www.readinggurdwara.org.uk ## **Ramgarhia Sabha Reading A CIO Charity** ## **Office @ Ramgarhia Sikh Centre** 234 London Road, Earley, Reading, Berks. RG6 1AH. Mob: 07484 884571Tel: 0118 926 5432. Email: rsr@khalsa.com **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** ssjutla **Full name(s)** Surjit Singh Jutla **Position (eg Secretary, Chair,** President **etc) Date** Baldev Singh Sian Page 6 of 6 Links:CIO No 1197912: Web: www.readinggurdwara.org.uk Directions: Map RAMGARHIA SABHA READING Iste arl num r 27704 ACCOUNTS FOR YEAR ENDED 31st MARCH 2023 I hav& audited the finanrial statements wh￿h comprise of the Income l Expenditure Ststement and the Balance Sheet which have been prepared under the historical cost convention. I planned and FerfOrn￿d my audit 50 as to obtsin sufficient information and explanations which I considered necessary in order to provide me with adequate evI￿enCe to give reasonable assurants that the financial statements are free from material misstatement,whether caused by fraud or other irregularity or error. In my opinion the financial statements give a true and fair view of the Stale of the Sabha's affairs at 31 March 2023 and of its SurplUslDe￿K for the year then ended. In the course of the audrt I have made some observations and would recommend that the following points consKlered and actijn taken to ensure that WOP8r control is maintsined. Obger¥atlon$ I re¢omm•ndations l These are the last audrted accounts of Ramgarhia Sabha Reading (Registered Charlty no. 277041 > As of 1st April 2023 the charty is incorporaled as a Charitable Incorwrated Organisation {CIO Registered no. 11979121 2 The accounts indude a tax reb*e of £1,510 coverin9 Ihe period from 0110412020 to 3110312021 3 As at 315t Marth 2023 RSR is holding the following dc￿ated funds reseNed for specific projects.. - £ 6,000 from Freemasons to be spent on Outreach projects £ 2,473 for UkraineAd - £ 800 for SWAT - £ 650 for Royal Bèrkshire Hospital 4 The Management Committee has decided to discontinue wilh accounting in Sage and adopt the excel spreadsheets previously in p 5 The functionality to rec￿ncile bankings Y￿th receipts has teen reinstated J S Jhaeta Auditor 21-May-23 RAMGARHIA SA8HA READING Re istored Chailt no . 277041 Income l Ex nditurg Statem•nt 2022123 202 2022 2022 Income DonatiC￿5 Oc￿atIon￿ukrai DonationS-0￿r Tax Refund Rent 65,837 2,966 8,500 1,510 20,965 47,103 1,733 2,500 7.170 22,857 99,778 81,363 Ex ndlture [kn78￿rns to Other Charitses Education rtan l Akhand Path Langar & Kitchen Financial - Interest PaKI General Office G)veman￿. Legal & Professional Fees Premises Surpfu51 IDefl¢ltl 3,998 285 4,950 1,663 425 4.228 1,121 7.4CQ 1,973 2,329 3,255 16,057 38.021 61,757 14,563 29.710 51,653 lance 2023 2023 Fixed Aw•ts 405,303 365.000 405,303 365,000 770.303 770,303 Current Assets Bank Account 131,154 206,718 131,154 206.718 Currnnt Liabilltlas Cr8Jf(ors .' SIM)rt Term 980 5,355 5,355 201,363 971,666 Current A￿ets less Current Liabilitie&' Totrl Assets less Current Liabllltle&' Long Terni Llabilities Creditors . Long Term 130,174 ,477 132.945 132,945 838,720 Total Assets less Total Uabllttles: 1,477 Cawal & Reserv Reserves b Surplus for the year 838,720 61,757 787,067 51,653 9W,477 838,720 RAMGARHIA SABHA READING Iste arl num r 27704 ACCOUNTS FOR YEAR ENDED 31st MARCH 2023 I hav& audited the finanrial statements wh￿h comprise of the Income l Expenditure Ststement and the Balance Sheet which have been prepared under the historical cost convention. I planned and FerfOrn￿d my audit 50 as to obtsin sufficient information and explanations which I considered necessary in order to provide me with adequate evI￿enCe to give reasonable assurants that the financial statements are free from material misstatement,whether caused by fraud or other irregularity or error. In my opinion the financial statements give a true and fair view of the Stale of the Sabha's affairs at 31 March 2023 and of its SurplUslDe￿K for the year then ended. In the course of the audrt I have made some observations and would recommend that the following points consKlered and actijn taken to ensure that WOP8r control is maintsined. Obger¥atlon$ I re¢omm•ndations l These are the last audrted accounts of Ramgarhia Sabha Reading (Registered Charlty no. 277041 > As of 1st April 2023 the charty is incorporaled as a Charitable Incorwrated Organisation {CIO Registered no. 11979121 2 The accounts indude a tax reb*e of £1,510 coverin9 Ihe period from 0110412020 to 3110312021 3 As at 315t Marth 2023 RSR is holding the following dc￿ated funds reseNed for specific projects.. - £ 6,000 from Freemasons to be spent on Outreach projects £ 2,473 for UkraineAd - £ 800 for SWAT - £ 650 for Royal Bèrkshire Hospital 4 The Management Committee has decided to discontinue wilh accounting in Sage and adopt the excel spreadsheets previously in p 5 The functionality to rec￿ncile bankings Y￿th receipts has teen reinstated J S Jhaeta Auditor 21-May-23 RAMGARHIA SA8HA READING Re istored Chailt no . 277041 Income l Ex nditurg Statem•nt 2022123 202 2022 2022 Income DonatiC￿5 Oc￿atIon￿ukrai DonationS-0￿r Tax Refund Rent 65,837 2,966 8,500 1,510 20,965 47,103 1,733 2,500 7.170 22,857 99,778 81,363 Ex ndlture [kn78￿rns to Other Charitses Education rtan l Akhand Path Langar & Kitchen Financial - Interest PaKI General Office G)veman￿. Legal & Professional Fees Premises Surpfu51 IDefl¢ltl 3,998 285 4,950 1,663 425 4.228 1,121 7.4CQ 1,973 2,329 3,255 16,057 38.021 61,757 14,563 29.710 51,653 lance 2023 2023 Fixed Aw•ts 405,303 365.000 405,303 365,000 770.303 770,303 Current Assets Bank Account 131,154 206,718 131,154 206.718 Currnnt Liabilltlas Cr8Jf(ors .' SIM)rt Term 980 5,355 5,355 201,363 971,666 Current A￿ets less Current Liabilitie&' Totrl Assets less Current Liabllltle&' Long Terni Llabilities Creditors . Long Term 130,174 ,477 132.945 132,945 838,720 Total Assets less Total Uabllttles: 1,477 Cawal & Reserv Reserves b Surplus for the year 838,720 61,757 787,067 51,653 9W,477 838,720