CHARITY REGISTRATION NUMBER: 1197910
The Ryedale Community Foodbank Unaudited Financial Statements
31 March 2023
The Ryedale Community Foodbank
Financial Statements
Period ended 31 March 2023
| Page | |
|---|---|
| Trustees' annual report | 1 |
| Independent examiner's report to the trustees | 7 |
| Statement of financial activities | 8 |
| Statement of financial position | 9 |
| Statement of cash flows | 10 |
| Notes to the financial statements | 11 |
The Ryedale Community Foodbank
Trustees' Annual Report
Period ended 31 March 2023
The trustees present their report and the unaudited financial statements of the charity for the period ended 31 March 2023.
Chair's report
Since the creation of the new independent Ryedale Community Foodbank in November 2021 we have seen a rise in demand for food parcels especially in the last six months. December is always a busy month for a Foodbank, but March 2023 has been our busiest month yet (see figures below).
With the help and commitment of all our many volunteers, the generosity of the people of Ryedale and various organisations we have been able to meet some of this need, but we have also had to spend significant amounts of our funds on food to supplement food and other stock.
Fortunately, we received funds from the previous organisation who ran the Foodbank, plus thanks to our excellent fundraising volunteers who have raised funds for us and the generous donations from local people, we have managed to maintain a healthy bank balance which has meant we have been able to purchase goods as required.
Our thanks go to Hillary Stubbs and Michael Leighton for their hard work on grant applications. Thanks also to North Yorkshire County Council (NYCC) (now North Yorkshire Council) for two Winter Support Grants, which were aimed specifically at providers of food aid.
Other grants and donations have been received from a variety of trusts and organisations, including:
Malton & Norton Lions Club Soroptimists International (Scarborough, Malton & District) Sirius Minerals Arnold Clarke Trust Lidl grants Ryedale District Council Norton Town Council Two Ridings Fund Sky Bet Ebor
We are grateful to all those people and organisations that have supported us financially. As the Foodbank is operated entirely by volunteers there are no salaries to pay and so our main expenses are maintaining the Foodbank van, and the rental of premises at Howe Road, the Hungate centre and Kirkbymoorside church rooms. We are grateful to C Watts Ltd who generously provide us with fuel for the van and to Kirkbymoorside town council for paying the rent for premises in the town.
We also held successful food/fundraising events with Morrisons Store, Malton and a pub quiz courtesy of the Sun Inn, Pickering. We also benefited from the YorkMix Tonne of Tins Appeal in late 2022.
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The Ryedale Community Foodbank
Trustees' Annual Report (continued)
Period ended 31 March 2023
Volunteers
We are extremely grateful to our many volunteers (around 50 individuals) who carry out various roles at the Foodbank from signposting clients, packing parcels, collecting food from supermarkets and other venues to delivering to clients. Everyone plays a crucial role in making sure the Foodbank runs smoothly and offers the best possible service to our clients. Each Foodbank runs slightly differently across our three centres in Norton, Pickering and Kirkbymoorside, but our volunteers across the entire district are at the heart of what we do in providing food aid to people who need it. As Chair of Trustees I want to offer a huge vote of thanks on behalf of the Trustees and myself for all your hard work. We have been recognised by North Yorkshire County Council and our partners as an efficient and effective Foodbank and much of this recognition is down to our volunteers and team leaders.
I would also like to thank our Trustees who are responsible for the governance of the Foodbank and guided us through some challenging times in the early months of our existence as a community foodbank. I would especially like to thank Fiona MacKenzie, Sue Fitter, Richard Midgeley and Trish Tindsley for sharing their knowledge of the operation of the earlier foodbank and making sure day to day, week to week operations run smoothly. Thanks must also go to our retiring Treasurer, John Ryan, for all his hard work keeping our finances and accounts on track, alongside numerous other tasks which we have asked him to do over the past 18 months. It has been a huge task which John has carried out with efficiency and good humour.
Reference and administrative details
Registered charity name The Ryedale Community Foodbank Charity registration number 1197910 Principal office 7A Howe Road Norton Malton North Yorkshire YO17 9BH The trustees Elaine Gillson (Appointed 14 December 2022) Susan Fitter (Appointed 14 February 2022) Dinah Keal (Chair) (Appointed 14 February 2022) Michael Leighton (Appointed 14 February 2022) Fiona Mackenzie (Appointed 14 February 2022) John Ryan (Treasurer) (Resigned 14 December 2022) John Mackenzie (Appointed 14 February 2022) Alan Robinson (Appointed 14 December 2022) Independent examiner Stephen Douglas FCA Cornwell House Amotherby Malton YO17 6UN
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The Ryedale Community Foodbank
Trustees' Annual Report (continued)
Period ended 31 March 2023
Structure, governance and management
The Ryedale Community Foodbank was established as a Charitable Incorporated Organisation (CIO) and was registered on 14th January 2022. The CIO's registered Charity number is 1197910. The CIO is administered by the Charity's Trustees who are named above.
Objectives and activities
The prevention or relief of poverty or financial hardship amongst people in Ryedale and the surrounding area in such ways as the Trustees from time-to-time think fit. In particular, but not exclusively, by (a) Providing emergency food, essential toiletries and household items to individuals and families in need and/or for distribution by charities or other organisations working to prevent or relieve poverty or financial hardship; and, (b) Such other means, including (but not limited to) the provision of support or signposting to relevant information and other advisory services.
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The Ryedale Community Foodbank
Trustees' Annual Report (continued)
Period ended 31 March 2023
Achievements and performance
Who has been helped?
Since we moved back into Howe Road and opened on May 4th 2022, 2,834 people in Ryedale were given food for 3 days to help them at a time of crisis. Of this number 1,916 were adults and 903 children. This equates to 1,186 vouchers across Norton, Pickering and Kirkbymoorside. Many thanks to Data Volunteer Sue Teal for producing our monthly statistics, which are a vital record of our activities and the benefits the Foodbank brings to our community.
Reasons given by the agencies for use of the Foodbank?
The major reasons given were low income and benefit changes or delays. It has been necessary to support some people who have had lengthy periods without access to other forms of support.
Crisis type People affected: Benefit Changes 19 Benefit delays 73 Child holiday meals 3 Debt 52 Delayed wages 1 Domestic violence 2 Homelessness 12 Hungry/cost of Living crisis 11 Low income 817 No recourse to public funds 3 Other 84 Sickness 81 Unemployed 18
Distributing the food to those who need it:
This has been a very busy year for us at all three of our foodbank centres and we have relied on our dedicated team of volunteers to cope with the growing demand, always showing compassion and respect to all who need to use our service.
Everyone who comes to the Foodbank is referred from one of the agencies in Ryedale that hold our vouchers. Ryedale Community Foodbank vouchers are given out by these agencies to people who need them: situations leading to such need have been listed in the table above. Over the past year we have increased the number of referral agencies we work with to include schools, churches, Racing Welfare and Sight Support, alongside our usual agencies ie. Ryedale District Council, the CAB and Carers Plus Yorkshire.
On receipt of a voucher the individual can then take it to one of our foodbank centres - Howe Road, Norton, Hungate Centre, Pickering or Kirkbymoorside Church rooms, where our volunteers will greet them, offer a hot drink and a chat if they wish, and signpost to other services if they require additional help whilst their food parcel is prepared.
The food is put together based on the number of people in the family and taking into account any special dietary needs where possible. We also provide toiletries and household items, when supplies
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The Ryedale Community Foodbank
Trustees' Annual Report (continued)
Period ended 31 March 2023
permit. At Easter we were able to provide Easter Eggs and at Christmas we provide festive treats and gifts thanks to a partnership with local volunteers Ruth Kitchner Longworth and Ann Young who worked with local people to create Reverse Advent Calendar boxes which were distributed to people alongside their food parcels in December.
Our aim is to make the foodbank centres informal and friendly places, where people feel welcome.
We also deliver to clients dependent on need, ie due to age or disability or on occasion due to the inability to attend the Foodbank due to lack of transport to do so. Ryedale is a big rural district with poor public transport so this service is very helpful to people who live some distance from our Foodbank centres. We have a dedicated team of volunteer drivers to whom we are very grateful.
Supporting partners
At periods during the last year we have had surpluses of certain foodstuffs and other items such as nappies and have been able to offer these to other Foodbanks in the area, principally in Scarborough.
We have also supplied surplus food and items that we are unable to distribute as a Foodbank ie. fresh goods or bulk items to local partners including the YMCA, Derwent Lodge and Next Steps. We were also able to provide these organisations with Reverse Advent Calendars for their clients at Christmas.
Training
We offered training to volunteers in: Signposting/effective listening and managing challenging conversations First Aid Food Hygiene and Safety for catering
A number of NYCC recommended online course for voluntary organisations
Financial review
The attached Financial Statements show a surplus of £154,879 at the period end. A substantial part of this arose when the Charity received transfers of cash and assets amounting to £112,779 from the organisation which formerly provided foodbank services in the area. Of the Charity's funds, some £60,000 is on deposit in a building society account and the Trustees will keep under review the length and nature of the deposits in order to ensure maximum interest receipts while at the same time maintaining sufficient working funds to cover operational expenses.
Plans for future periods
We anticipate that the current trend in rising demand for food aid is likely to continue in the face of the ongoing cost of living crisis and high fuel costs. We will:
-
Continue to provide food parcels to those who need them across the district in the face of growing demand –
-
Continue to work with and increase our range of referring agencies to ensure everyone who needs a voucher can access one
-
Continue to work with professional partners across the district and county
-
Offer further training to our volunteers enabling them to support our clients in as comprehensive a way as possible.
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The Ryedale Community Foodbank
Trustees' Annual Report (continued)
Period ended 31 March 2023
The trustees' annual report was approved on 6[th ] September 2023, and signed on behalf of the board of trustees by:
Dinah Keal Trustee
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The Ryedale Community Foodbank
Independent Examiner's Report to the Trustees of The Ryedale Community Foodbank
Period ended 31 March 2023
I report to the trustees on my examination of the financial statements of The Ryedale Community Foodbank ('the charity') for the period ended 31 March 2023.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the financial statements do not accord with those records; or
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the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Stephen Douglas FCA Independent Examiner
Cornwell House Amotherby Malton YO17 6UN
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The Ryedale Community Foodbank
Statement of Financial Activities
Period ended 31 March 2023
| Unrestricted | Restricted | Total funds | ||
|---|---|---|---|---|
| funds | funds | 2023 | ||
| Note | £ | £ | £ | |
| Income | ||||
| Donations, grants & legacies | 4 | 166,739 | 45,500 | 212,239 |
| ──────── | ─────── | ──────── | ||
| Total income | 166,739 | 45,500 | 212,239 | |
| ════════ | ═══════ | ════════ | ||
| Expenditure | ||||
| Expenditure on charitable activities | 5,6 | 11,860 | 45,500 | 57,360 |
| ──────── | ─────── | ──────── | ||
| Total expenditure | 11,860 | 45,500 | 57,360 | |
| ════════ | ═══════ | ════════ | ||
| ──────── | ─────── | ──────── | ||
| Net income/(expenditure) and net | ||||
| movement in funds | 154,879 | - | 154,879 | |
| ════════ | ═══════ | ════════ | ||
| Reconciliation of funds | ||||
| Total funds brought forward | - | - | - | |
| ──────── | ─────── | ──────── | ||
| Total funds carried forward | 154,879 | - | 154,879 | |
| ════════ | ═══════ | ════════ |
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
The notes on pages 11 to 14 form part of these financial statements.
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The Ryedale Community Foodbank
Statement of Financial Position
31 March 2023
| 2023 | ||
|---|---|---|
| Note | £ | |
| Fixed assets | ||
| Tangible fixed assets | 11 | 10,498 |
| Current assets | ||
| Stocks | 12 | 7,100 |
| Debtors | 13 | 1,556 |
| Cash at bank and in hand | 135,825 | |
| ───────── | ||
| 144,481 | ||
| Creditors: amounts falling due within one year | 14 | 100 |
| ───────── | ||
| Net current assets | 144,381 | |
| ───────── | ||
| Total assets less current liabilities | 154,879 | |
| ───────── | ||
| Net assets | 154,879 | |
| ═════════ | ||
| Funds of the charity | ||
| Restricted funds | - | |
| Unrestricted funds | 154,879 | |
| ───────── | ||
| Total charity funds | 15 | 154,879 |
| ═════════ |
These financial statements were approved by the board of trustees and authorised for issue on 6[th ] September 2023, and are signed on behalf of the board by:
Dinah Keal Trustee
The notes on pages 11 to 14 form part of these financial statements.
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The Ryedale Community Foodbank
Statement of Cash Flows
Period ended 31 March 2023
| 2023 | |
|---|---|
| £ | |
| Cash flows from operating activities | |
| Net income | 154,879 |
| Adjustments for: | |
| Depreciation of tangible fixed assets | 3,500 |
| Accrued expenses | 100 |
| Changes in: | |
| Stocks | (7,100) |
| Trade and other debtors | (1,556) |
| ───────── | |
| Cash generated from operations | 149,823 |
| ───────── | |
| Net cash from operating activities | 149,823 |
| ═════════ | |
| Cash flows from investing activities | |
| Purchase of tangible assets | (13,998) |
| ───────── | |
| Net cash used in investing activities | (13,998) |
| ═════════ | |
| Net increase in cash and cash equivalents | 135,825 |
| Cash and cash equivalents at beginning of year | – |
| ───────── | |
| Cash and cash equivalents at end of year | 135,825 |
| ═════════ |
The notes on pages 11 to 14 form part of these financial statements.
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The Ryedale Community Foodbank
Notes to the Financial Statements
Period ended 31 March 2023
1. General information
The charity is a public benefit entity and a registered charity in England and Wales and is unincorporated. The address of the principal office is 7A Howe Road, Norton, Malton, North Yorkshire, YO17 9BH.
2. Statement of compliance
These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Charities Act 2011.
3. Accounting policies
Basis of preparation
The financial statements have been prepared on the historical cost basis
The financial statements are prepared in sterling, which is the functional currency of the entity.
Going concern
There are no material uncertainties about the charity's ability to continue.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.
Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.
Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.
Tangible assets
Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses. Any tangible assets carried at revalued amounts are recorded at the fair value at the date of revaluation less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
An increase in the carrying amount of an asset as a result of a revaluation, is recognised in other recognised gains and losses, unless it reverses a charge for impairment that has previously been recognised as expenditure within the statement of financial activities. A decrease in the carrying amount of an asset as a result of revaluation, is recognised in other recognised gains and losses, except to which it offsets any previous revaluation gain, in which case the loss is shown within other recognised gains and losses on the statement of financial activities.
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The Ryedale Community Foodbank
Notes to the Financial Statements (continued)
Period ended 31 March 2023
3. Accounting policies (continued)
Depreciation
Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:
Plant and machinery - 25% reducing balance Equipment - 25% reducing balance
4. Donations and legacies
| Unrestricted | Restricted |
Total Funds | ||
|---|---|---|---|---|
| Funds | Funds |
2023 | ||
| £ | £ | £ | ||
| Donations | ||||
| Donations | 50,904 | - |
50,904 | |
| Grants | 1,500 | 45,500 |
47,000 | |
| Transfer from Elim Church | 112,779 | - |
112,779 | |
| Gift Aid claims | 1,556 | - |
1,556 | |
| ─────── | ─────── |
──────── | ||
| 166,739 | 45,500 |
212,239 | ||
| ═══════ | ═══════ |
════════ | ||
| 5. | Expenditure on charitable activities by fund type | |||
| Unrestricted | Restricted |
Total Funds | ||
| Funds | Funds |
2023 | ||
| £ | £ | £ | ||
| Community Foodbank | 11,760 | 45,500 |
57,260 | |
| Independent Examination Fees | 100 | - |
100 | |
| ──────── | ─────── |
──────── | ||
| 11,860 | 45,500 |
57,360 | ||
| ════════ | ═══════ |
════════ | ||
| 6. | Expenditure on charitable activities by activity type | |||
| Activities | ||||
| undertaken | Total funds | |||
| directly | Support costs | 2023 | ||
| £ | £ | £ | ||
| Community Foodbank | 57,260 | 100 |
57,360 | |
| ════════ | ════ |
════════ | ||
| 7. | Net income | |||
| Net income is stated after charging/(crediting): | ||||
| 2023 | ||||
| £ | ||||
| Depreciation of tangible fixed assets | 3,500 | |||
| ═══════ |
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The Ryedale Community Foodbank
Notes to the Financial Statements (continued)
Period ended 31 March 2023
8. Independent examination fees
2023 £ Fees payable to the independent examiner for: Independent examination of the financial statements 100 ════
9. Staff costs
The average head count of employees during the year was Nil.
No employee received employee benefits of more than £60,000 during the year (2022: Nil).
10. Trustee remuneration and expenses
No Trustee has received any remuneration or benefits from the Charity.
11. Tangible fixed assets
| Plant and | |||
|---|---|---|---|
| machinery | Equipment | Total | |
| £ | £ | £ | |
| Cost | |||
| At 14 February 2022 | – | – | – |
| Additions | 12,800 | 1,198 | 13,998 |
| ──────── | ─────── | ──────── | |
| At 31 March 2023 | 12,800 | 1,198 | 13,998 |
| ════════ | ═══════ | ════════ | |
| Depreciation | |||
| At 14 February 2022 | – | – | – |
| Charge for the year | 3,200 | 300 | 3,500 |
| ──────── | ─────── | ──────── | |
| At 31 March 2023 | 3,200 | 300 | 3,500 |
| ════════ | ═══════ | ════════ | |
| Carrying amount | |||
| At 31 March 2023 | 9,600 | 898 | 10,498 |
| ════════ | ═══════ | ════════ | |
| Stocks | |||
| 2023 | |||
| £ | |||
| Raw materials and consumables | 7,100 | ||
| ═══════ | |||
| Debtors | |||
| 2023 | |||
| £ | |||
| Other debtors | 1,556 | ||
| ═══════ |
12. Stocks
13. Debtors
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The Ryedale Community Foodbank
Notes to the Financial Statements (continued)
Period ended 31 March 2023
14. Creditors: amounts falling due within one year
| 2023 | |
|---|---|
| £ | |
| Accruals and deferred income | 100 |
| ════ |
15. Analysis of charitable funds
Unrestricted funds
| Unrestricted funds | ||||
|---|---|---|---|---|
| At 14/2/2022 | Income | Expenditure | At 31/3/2023 | |
| £ | £ | £ | £ | |
| General funds | - | 1166,739 | (11,860) | 154,879 |
| ════════ | ════════ | ════════ | ════════ | |
| Restricted funds | ||||
| At 14/2/2022 | Income | Expenditure | At 31/3/2023 | |
| £ | £ | £ | £ | |
| Restricted Funds | - | 45,500 | (45,500) | - |
| ════ | ═══════ | ═══════ | ═══════ | |
| Analysis of changes in net debt | ||||
| At 14 | ||||
| February | At | |||
| 2022 | Cash flows | 31 Mar 2023 | ||
| £ | £ | £ | ||
| Cash at bank and in hand | – | 135,825 | 135,825 | |
| ════ | ═════════ | ═════════ |
16. Analysis of changes in net debt
14