| Trustees' Annual Report | Trustees' Annual Report | Trustees' Annual Report | Trustees' Annual Report | Trustees' Annual Report | for theperiod | for theperiod | for theperiod | |
|---|---|---|---|---|---|---|---|---|
| From | Period start date | To | Period end date | |||||
| 14 | Feb | 2022 | 6 | April | 2023 |
Section A Reference and administration details
Charity name[SALESIAN HEARTS ADVOCATING THE RELIEF OF ] POVERTY BY EDUCATION
Other names charity is known by KNOWN BY THE ACRONYM ‘SHARE’
Registered charity number (if any) 1197901
Charity's principal address SALESIANS OF DON BOSCO UK, PROVINCIAL OFFICE, THORNLEIGH SALESIAN HOUSE, SHARPLES SALESIANS OF DON BOSCO UK Postcode BL1 6PQ
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 |
Trustee name | Office (if any) | Dates acted if not for whole year | Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| David Leeper | Chair; Capital Project Lead | Period start – 14/02/23 | The Salesian Provincial Council |
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| Michael Williams | Trustee and ‘Bridges’ Programme Lead (entire period); additionally, Chair and Capital Project lead (14/02/23 –present). |
The Salesian Provincial Council |
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| Richard Maher | Fundraising and Communications Lead |
The Salesian Provincial Council |
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| Susan Haworth- Edwards |
Treasurer | The Salesian Provincial Council |
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| James Robert Gardener |
‘Scholarship’ Programme Lead |
The Salesian Provincial Council |
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| Megan Paige Hayward |
The Salesian Provincial Council |
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| Gerard Owens | The Salesian Provincial Council |
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| Colette Maher | Charity Commission and Compliance Lead |
The Salesian Provincial Council |
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| Joseph Annette | The Salesian Provincial Council |
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| Maria Morrison | ‘Porridge’ Programme Lead | The Salesian Provincial Council |
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14 15 16 17 18 19 20 Names of the trustees for the charity, if any, (for example, any custodian trustees)
| Name | Dates acted if not for whole year |
|---|---|
| N/A | |
Names and addresses of advisers (Optional information)
| Type of adviser | Name Address |
Name Address |
|---|---|---|
| N/A | ||
| Name of chief executive | or names of senior staff members (Optional information) | |
Section B Structure, governance and management
Description of the charity’s trusts
Constitution Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) [SHARE Constitution Schedule 13.2.1] The Salesian Provincial Council Trustee selection methods (“the appointing body”) may appoint at least 3 charity trustees. (eg. appointed by, elected by) [SHARE Constitution Schedule 13.2.2] Any appointment must be made at a meeting held according to the ordinary practice of the appointing body. In practice, now that the charity is established, it is anticipated that the SHARE Trustee Board will approve and decide on suitable trustee appointments and make this recommendation to the Appointing Body for approval.
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Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Induction and Training of Trustees
New trustees will undergo an induction delivered primarily by the chair of trustees. This will include introduction to their responsibilities and oversight of their tasks until such a point as the new trustee is sufficiently competent in their role. Documentation will also be shared with new trustees in accordance with the provisions of the charity’s constitution.
Organisational Structure and Related Parties
In the period covered by this Annual Report, the charity has split its support between four projects in Zambia: the ‘Bridges’ project, ‘Scholarship’ programme, the ‘Porridge Club’ programme; and a Capital building project. As the charity expands, the trustees will consider supporting additional projects as appropriate. There are appointed lead trustees for each of these projects, see detail above.
All programmes look to utilise the knowledge and expertise of individuals in Zambia. These individuals may include teachers, religious leaders, those who work in education or care settings, and those affiliated with organisations which distribute aid and support. Of particular note are several Roman Catholic nuns who are members of the Salesian Sisters community in Zambia, those who work with the Sisters of Mercy (a religious organisation distributing food and basic provisions in Zambia), staff at the ‘City of Joy’ orphanage in Zambia, and where appropriate teaching staff at the schools and colleges where SHARE fund tuition fees. Trustees hold meetings with these individuals as appropriate to better understand how charitable funding can be best distributed in accordance with SHARE’s charitable objectives. All decision making remains the purview of trustees, who retain ultimate responsibility for the distribution of all funds.
Section C Objectives and activities
Summary of the objects of the In accordance with Schedule 3 of SHARE’s constitution, the charity charity set out in its governing continues to have three charitable objectives: document
Relief of Poverty
SHARE seeks to assist with the prevention and relief of poverty in SubSaharan Africa, primarily but not exclusively in Zambia, by providing grants to individuals, schools and religious communities for: the provision of nutrition and creating a sustainable means of food production (such as crops), providing housing to young people who, for reasons of recently leaving the care setting, youth and parental bereavement, are currently unable to provide for their own needs in this respect.
Advancing Education
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| Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
SHARE seeks to advance education, primarily but not exclusively of young women and girls (under the age of 25) in Africa who are unable to access education due to poverty or gender discrimination, in particular but not exclusively by: Awarding scholarships, maintenance allowances or grants for use at any university, college or institution of higher or further education. Assisting in the provision of education, training, healthcare projects and all the necessary support designed to enable individuals to generate a sustainable income and be self-sufficient. Providing grants to schools and religious communities for capital projects for building, extending and repairing schools. To act as a resource for young people by providing advice and assistance and organising programmes of physical, educational and other activities as a means of: advancing in life and society as independent, mature and responsible individuals. By supporting the work of the Salesian Sisters in this respect by offering grants. For example, by supporting football teams which work to develop mature and responsible individuals provided by the Salesian sisters in Zambia with our governance. Providing grants to those over the age of 25 if it pertains to supporting young people. Advancing Religion To advance the religion and teaching of the Catholic Church in young people by creating practical opportunities to develop their understanding of religious beliefs and practices. These practices are limited to those properly deemed charitable pursuant to section 7 of the Charities and Trustee Investment (Scotland) Act 2005; section 2 of the Charities Act (Northern Ireland) 2008; and any other restrictions concerning this charitable pursuit. |
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| Bridges Programme The ‘Bridges’ programme supports individuals who have recently left secondary education and are either pursuing traditional tertiary education, or those who have immediate safeguarding, health, or welfare needs. Of particular concern are those individuals who have recently left care settings, or those who are temporarily prevented from continuing education because of a particular need; for example, falling pregnant or poor health. During this period, all those currently supported by the programme have been girls who were previously living at the ‘City of Joy’ girl’s orphanage in Mazabuka, Zambia. By definition this means all girls would have been orphaned or taken out of extreme poverty or dangerous family situations and so do not have family support once they leave this orphanage. Bridges funding is distributed to cover: tuition fees; accommodation fees while studying; upkeep allowance to assist with the purchase of school requisites, food and clothing. In exceptional circumstances, funding can also include payments to support medical costs, funds to support accommodation, or funds to purchase basic requisites such as food, clothing and basic goods. SHARE’s support of these individuals is always decided by reference to SHARE’s charitable objectives. All of these activities directly support the advancement of education in Zambia, and funds provided for welfare payments were only provided to those can be considered to be in situations of poverty. For these reasons, the trustees were satisfied that these activities further SHARE’s charitable objectives. Trustees discussed at length the distribution of funds to support the |
SHARE seeks to advance education, primarily but not exclusively of young women and girls (under the age of 25) in Africa who are unable to access education due to poverty or gender discrimination, in particular but not exclusively by: Awarding scholarships, maintenance allowances or grants for use at any university, college or institution of higher or further education. Assisting in the provision of education, training, healthcare projects and all the necessary support designed to enable individuals to generate a sustainable income and be self-sufficient. Providing grants to schools and religious communities for capital projects for building, extending and repairing schools. To act as a resource for young people by providing advice and assistance and organising programmes of physical, educational and other activities as a means of: advancing in life and society as independent, mature and responsible individuals. By supporting the work of the Salesian Sisters in this respect by offering grants. For example, by supporting football teams which work to develop mature and responsible individuals provided by the Salesian sisters in Zambia with our governance. Providing grants to those over the age of 25 if it pertains to supporting young people.
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welfare of one individual who presented with significant safeguarding issues given her family and living circumstances during her studies. It was discussed by reference to SHARE’s charitable objectives of supporting education and relieving poverty (and by affiliation also the Charity Commission guidance that the charity should be satisfied that payments support these objectives). It was decided that the provision of funds to support welfare in this circumstance could be justified given the immediate impact on that individual’s educational studies, and the extreme poverty and danger they faced.
Scholarship Programme
SHARE provide a number of scholarships to in order to allow individuals to attend schools, colleges and university. Generally, the scholarship funding will be limited to tuition fees only and will not include accommodation costs or living support. Trustees with particular responsibility for the scholarship programme work with contacts in Zambia, including teachers, religious leaders and those who work in care and education, to identify individuals to support. Appropriate candidates are selected by reference to academic potential; those who may be in a position or poverty or safeguarding; and those who have potential to give back to the community.
Selection is always done in accordance with SHARE’s charitable objectives and trustees have the ultimate discretion about which individuals receive scholarships. The trustees are satisfied that the provision of scholarships satisfy SHARE’s charitable objectives of advancing education and relieving poverty.
Porridge Club Programme SHARE supports a porridge programme at Loyubolola School in Mazabuka, Zambia. The Porridge programme pays for approximately 1000 children to have a meal of porridge before the start of school in every day of term time. This school is in an extremely impoverished area with many children unable to afford meals, and some of whom the provision of porridge may be the only meal they receive that day.
SHARE is the sole funding source for this project and costs go towards cooking ingredients, supplies and equipment; basic cutlery and plates; kitchen repairs; and any other associated running costs.
The trustees are satisfied that the provision of food in a school environment both facilitates education and works to relieve the impact of poverty. For these reasons, the trustees continue to be satisfied that project advances SHARE’s charitable objectives.
Capital/ Building Project
SHARE intends to support the construction costs of a new school block and toilet block attached to an Don Bosco Primary School in school in Luwingu, Zambia. This is a large financial commitment for the charity, and not one SHARE is currently in a position to fully support. However, trustees have worked on initial planning stages, including gathering plans, estimates and understanding potential co-partners who might help fund the project with us.
In this period, some funds have already been raised for this project. However, planning is at initial stages and so far, no payments have been
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made. Trustees hope that the first payment will be able to be made in the next financial year.
Given that the development of a school would facilitate better education facilities in an extremely impoverished area, the trustees are satisfied that this project is aligned with SHARE’s charitable objectives.
City of Joy Girl’s Orphanage, Mazabuka Zambia
For completeness, SHARE retains a close relationship with the City of Joy orphanage in Zambia. This orphanage houses approximately 100 girls, all of whom are in education and without parents or taken out of extreme poverty or dangerous family situations. SHARE trustees consider financially supporting the running costs of this orphanage to be in accordance with SHARE’s charitable objectives. However, as the orphanage has other sources of income, this support is not always necessary. In the period relevant to this Annual Report, no funding has been given to the City of Joy.
STATUTORY DECLARATION
All decisions of the trustees have been made in mind of the Charity Commission guidance on public benefit and the specific charitable objectives of SHARE.
At the time of circulating this report for approval, trustees were directed towards the guidance found here.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
Summary of the main achievements of the charity during the year
Bridges Programme
The Bridges programme has supported 19 individuals in the period relevant to this Annual Report. This funding has supported educational tuition fees (at both universities and technical colleges); accommodation
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Section D Achievements and performance
fees at those institutions to facilitate studies; upkeep money to provide for school requisites and other basic needs to facilitate study (for example food and clothing); and education placement programmes required as part of an academic course. The programme has also supported individuals where a specific welfare issue was identified, but not initially anticipated. One girl was identified as having a change in family circumstances which risked her family being evicted from their home, and would have subsequently disrupted studies. Accommodation and living support was provided in this instance. Another girl was unable to continue education because they fell pregnant unexpectedly. The programme supported the purchase of some basic medical supplies to assist the young mother. Other unexpected costs included some girls who failed examinations and were required to re-sit at additional expense, and educational placements of which the exact cost was not known until students were accepted on the academically selective placements. The nature of this project means that some support will be difficult to budget for. This period has given a much clearer picture of how to accurately budget moving forward. In this period, a total of £9,000.00 was spent to support the Bridges programme. Scholarship Programme In this period, SHARE awarded educational scholarships. All of these scholarships were for tertiary education. There were no additional unexpected costs or associated welfare needs. Continuing support was removed from one individual who has repeatedly failed exams at medical school and was not progressing. The Trustee Board made the decision that continuing this funding repeat years of university was not a justified expense given several failed attempts. In this period, a total of £1,027.00 was spent to support the Scholarship programme. Porridge Programme The porridge programme has successfully supported the provision of porridge during term time to approximately 1000 students. During this period funds were spent on cooking ingredients, equipment and cooking supplies and plates for porridge distribution. The programme has been over-budget from what was originally predicted because of the inflated price of grain and cooking supplies in Zambia. Additional expenditure was also needed for additional plated and utensils. In this period, a total of £6,397.62 was spent to support the Porridge programme. Capital/ Building Project As explained above, this project is in the early stages of planning.
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Section D Achievements and performance Although no payments have been made on this project, trustees have already begun fundraising and in this period £3,000.00 was been raised. Section E Financial review Brief statement of the At the end of this period, the charity had cash in bank amounting to the charity’s policy on reserves balance of £31,335.92. At this time, the charity does not have a formally agreed policy regarding reserves. However, some monies are kept allowing for unexpected fluctuations in funding required for various projects. Some funds are also set aside for future purposes, for example the money which has been raised for the Capital/ Building project. Funds were also in place for payments which were due shortly after the end of this period. Note from S.H-E - Theoretically the City of Joy (-£1,500) and the Bridges programme (-£9,000.00) however this is has been rectified by internal Details of any funds materially transfers from unrestricted funds at the start of the new FY as agreed at in deficit the full TB on 27 April 2023. SHARE aim to fundraise as much as possible to unrestricted funds thus giving us flexibility to meet most critical demands.
Further financial review details (Optional information)
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You may choose to include In the period of the Annual Report, SHARE’s principal sources of funds
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additional information, where were:
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relevant about: the charity’s principal Individual donors: £26,208.00 sources of funds (including any fundraising); Corporate donations: £1,165.00
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how expenditure has supported the key objectives Collective donations as a direct result of fundraising: £21,902.00 of the charity;
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investment policy and The charity does not own any assets other than monies held in the objectives including any charity’s bank account. ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
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Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Michael Williams Position (eg Secretary, Chair, Chair etc) Date 07/01/2024
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CHARITY COMMISSION FCII ENGiAND AND WALES vi ik%p Receipts and pa ments accounts CC16a Forlh• p•rlod Irom To Apfll 202J 20.2 Section A Receipts and payinents Unmtrictèd Er)dowmnt na• Totsl fund L•¥i wr A1 Sub 11( ARI 17,3 4•2M 31 ITJ•4 4•rn Sub to 17. tb Sub to 17,92ts 17.•40 N•t olr•cW(p•yin•its) 31,167 531 31 A6 C••h l••t •rrfl 31.3J• CCXX Rl •¢¢iwts ISSI 11KJ112Q24
Scction B Statement of assets and liabilities at the end of the period RestAiied fund• fvr 81 C•th fvnd¥ Tow ¢••h fw 2,9•1 furb O¢iaii 84 A•B•ts r•tsln•d for th• ¢t+•ky'• Dotails BO U11bIl SwnaNwe Prnii N CCXX Rl KwJn*lSSI 1tffj1P2024
Ind•pendant oxamln•r's r•port to thè truslees ol SBlesl&n H•art¥ Ad¥ocatlngthe Rouef ol Povorty by Educatlon {known bytho aGroThym SHARE). I report IOlhetru81ee$ on my examlnatlon ol the accounts of the SHARE forthe Yrended 6"Awll 2023. R••pon¥lbllltlu and ba$1• of r•port As Ihe chJrttytru¥t¥¥8you are w¥pon$ible torthe preparation of the accounts In accoid•n¢¢with Ihe requif8ments otthe Charitios 20111.rhe Act'l. I roport in rg8PèCt ol my examination ot th¢ ¢h•ritie8 accounts carried oui urKler section 145 of thè 2011 Act and in carryln4 out mya¥amination I have toliowed au the applic8blg Directy"O91Vèn bythe Charity Commi88lon under sèctlon 14515llbl ofthe Act. Ind•p•nd•nt •xamln•r'• •tat•m•nt I heve completed my examin10. I confIrMth no matefl81 matters h8¥e come to nry 8tteniion In connectSon with the ex8min8tlon gfvlng me cause to believe ihat In any m8teri•l r$¥kwct'. accounting re¢oTd8 noi kept in re3pect ol the Trujt as required try Section 130 ofthe Act., or 2. Ihe accounts do not 8ccord wilh tho8• IOrds. I h8vt ¢on¢em$ 8nd come acr038 no other m8ttor¥ in conntttion the ex8mln8tlon to vthich attention should be drawn in ihi$ report in order to ènable 8 proper underandIng otthe 8CCOLtnt¥ to be 1ched. Slin•d: Nam•: Eleng Reggler (Mrsl R•i•v•rt prot•••lon•l quallllc•tloTr or m•mb•rhlp ol wot••kn•l l)odlM Ilt•ny): Oceup811on: Accounts ManAg8r at Choyney Gouldin8 Solicitor8 LLP and also Tfeasuref of the Aldershot •nd F8rnh8m Ho¢WClub (Affillated Sport$ Club- EnO8nd Hockgy) Addr•M'. 10Th9 Worren. Rv•¥hlii8, Farnham Surrey GU9 9AS D•t•: IiloilJo"¥