Certificate Of Completion
| Envelope Id: CCD9F839-13F4-4F17-A81B-1E1BB0506F04 | Envelope Id: CCD9F839-13F4-4F17-A81B-1E1BB0506F04 | Status: Completed |
|---|---|---|
| Subject: Complete with Docusign: St Annes Football | Club accounts to 31.05.24.pdf | |
| Source Envelope: | ||
| Document Pages: 14 | Signatures: 1 | Envelope Originator: |
| Certificate Pages: 4 | Initials: 0 | Gillian Forster |
| AutoNav: Enabled | gillian.forster@cmacgroup.co.uk | |
| EnvelopeId Stamping: Enabled | IP Address: 88.97.228.149 | |
| Time Zone: (UTC) Dublin, Edinburgh, Lisbon, London | ||
| Record Tracking | ||
| Status: Original | Holder: Gillian Forster | Location: DocuSign |
| 07 January 2025 | 17:06 | gillian.forster@cmacgroup.co.uk |
| Signer Events | Signature | Timestamp |
| Patrick Cook | Sent: 07 January 2025 | |
| patrick.cook@atos.net | Viewed: 07 January 2025 | |
| Security Level: Email, Account Authentication | Signed: 07 January 2025 | |
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| Signature Adoption: Drawn on Device | ||
| Using IP Address: 136.226.191.86 | ||
| Electronic Record and Signature Disclosure: | ||
| Accepted: 21 October 2021 | 13:26 | |
| ID: 84584513-fd87-4312-bb4e-f84b8053e252 | ||
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| Electronic Record and Signature Disclosure |
Electronic Record and Signature Disclosure created on: 15 January 2020 | 21:57 Parties agreed to: Patrick Cook
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Docusign Envelope ID: CCD9F839-13F4-4F17-A81B-1E1BB0506F04
REGISTERED COMPANY NUMBER: CE028322 (England and Wales) REGISTERED CHARITY NUMBER: 1197897
Report of the Trustees and
Unaudited Financial Statements
for the Year Ended 31[st] May 2024
for ST ANNES FOOTBALL CLUB
Whittles LLP Chartered Accountants 1 Richmond Road Lytham St Annes Lancashire FY8 1PE
Docusign Envelope ID: CCD9F839-13F4-4F17-A81B-1E1BB0506F04
ST ANNES FOOTBALL CLUB
Contents of the Financial Statements for the Year Ended 31st May 2024
| Page | |
|---|---|
| Report of the Trustees | 1 to 3 |
| Statement of Trustees' Responsibilities | 4 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8 to 11 |
| Detailed Statement of Financial Activities | 12 |
Docusign Envelope ID: CCD9F839-13F4-4F17-A81B-1E1BB0506F04
ST ANNES FOOTBALL CLUB
Report of the Trustees for the Year Ended 31st May 2024
The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st May 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The general objects of the Club are the advancement of the amateur sport of football and to promote community participation in healthy recreation for the public benefit of the inhabitants of St Annes and the surrounding areas, in particular by the provision of (or assistance in the provision of) facilities for participation in the sport of football.
Organisation and activities
The Club is managed by an 8 member Committee which ensures the club is run and managed within the FA Grassroots Guidelines. The Committee is open to anyone within the club, via annual elections, and meets on a bi-monthly/as required basis depending on the needs of the club. Finances and membership details are a recurring agenda topic.
The focus of our activities remains the advancement of the amateur sport of football for the benefit of the inhabitants of St Annes and the surrounding areas.
Public benefit
In planning our activities for the year we kept in mind the Charity Commission's guidance on public benefit. We welcome all young people regardless of personal background, faith, gender or personal circumstances and we believe this philosophy of openness to all enriches everyone through the sharing of the skills, aptitudes and life experiences of our young people and volunteers.
Volunteers
The Club is run, managed and supported wholly by volunteers. As well as the committee, who are responsible for the charities ongoing operation, each team has a designated, FA qualified coach, supported by a number of coaches.
All volunteers undertake a full DBS check before they can commence any activities within the Club.
The charity’s volunteers are fundamental to the ongoing successful operation of the charity and they provide an excellent and highly valued service. We are grateful for the many hours volunteers have spent working with the charity as without this valuable contribution of time, energy and expertise we would not have been able to achieve so much.
Plans for the future
We endeavour to improve our facilities as best we can and maintain a close relationship with the council to ensure our facilities meet the needs of our members.
ACHIEVEMENT AND PERFORMANCE
Review of progress and achievements
We have continued to provide sports to local adults and children in a safe and welcoming environment. We have seen our registrations grow during the year.
FINANCIAL REVIEW
Financial position
The financial position of the charity can be found on the main financial statements and related notes in these accounts.
Finances
The attached financial statements show the current state of the Club's finances, which the Committee consider to be sound. It is a stated aspirational policy of the Committee that the Club holds sufficient funding in reserve to ensure that the Club is operational for a minimum of 3 months.
At the year end of 31[st] May 2024, the Committee is of the opinion that this reserves policy has been achieved and reserves will look to be maintained in line with the policy over the next 12 months.
Page 1
Docusign Envelope ID: CCD9F839-13F4-4F17-A81B-1E1BB0506F04
ST ANNES FOOTBALL CLUB
Report of the Trustees for the Year Ended 31st May 2024
FINANCIAL REVIEW
Going concern
In preparing these financial statements the Trustees are required to prepare them on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Trustees have reviewed the Charity's cash flow projections and funding options and considered the Charity's ability to discharge its liabilities as they fall due. In doing so they have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future.
The trustees do not therefore believe there are uncertainties about the Charity's ability to continue as a going concern and the Trustees therefore continue to adopt the going concern basis of accounting in preparing the annual financial statements.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The Charity is a Charitable Incorporated Organisation (CIO) registered by the Charity Commission on 14[th] February 2022. The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Recruitment and appointment of new trustees
Trustee vacancies are advertised within the club and wider local audience as roles become available. The committee then review applications for suitability, with a selection of the committee then meeting with interested candidates and appointments made following a consultation.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
CE028322 (England and Wales)
Registered Charity number
1197897
Registered Office
Blackpool Road North Playing Fields Lytham St Annes Lancashire FY8 3DA
Trustees
P Cook (Chair) C Briggs N Jones S Buffham D Barrow G Alker N Robinson
Page 2
Docusign Envelope ID: CCD9F839-13F4-4F17-A81B-1E1BB0506F04
ST ANNES FOOTBALL CLUB
Report of the Trustees for the Year Ended 31st May 2024
Independent Examiner
Whittles LLP Chartered Accountants 1 Richmond Road Lytham St Annes Lancashire FY8 1PE
Bankers
Royal Bank of Scotland Liverpool CSC Stephenson Way Wavertree Liverpool L13 1HE 07 January 2025 Approved by order of the board of trustees on ............................................. and signed on its behalf by:
............................................................................. Mr P Cook - Chair
Page 3
Docusign Envelope ID: CCD9F839-13F4-4F17-A81B-1E1BB0506F04
ST ANNES FOOTBALL CLUB
Statement of Trustees' Responsibilities for the Year Ended 31st May 2024
The trustees (who are also the directors of St Annes Football Club for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charity SORP;
-
make judgements and estimates that are reasonable and prudent;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website.
Page 4
Docusign Envelope ID: CCD9F839-13F4-4F17-A81B-1E1BB0506F04
Independent Examiner's Report to the Trustees of St Annes Football Club
Independent examiner's report to the trustees of St Annes Football Club (‘the Company’)
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31st May 2024.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
1 accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or
-
3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Wayne Murphy FCA Whittles LLP Chartered Accountants 1 Richmond Road Lytham St Annes Lancashire FY8 1PE
Date: .............................................
Page 5
Docusign Envelope ID: CCD9F839-13F4-4F17-A81B-1E1BB0506F04
ST ANNES FOOTBALL CLUB
Statement of Financial Activities (Incorporating an Income and Expenditure Account) for the Year Ended 31st May 2024
| Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Charitable activities Football Activities 144,320 Total 144,320 EXPENDITURE ON Charitable activities Football Activities 97,364 NET INCOME/(EXPENDITURE) 46,956 RECONCILIATION OF FUNDS Total funds brought forward 220,201 TOTAL FUNDS CARRIED FORWARD 267,157 |
Restricted funds £ 24,320 24,320 9,312 15,008 - 15,008 |
31.05.24 31.05.23 Total Total funds funds £ £ 168,640 136,209 168,640 136,209 106,676 87,063 61,964 49,146 220,201 171,055 282,165 220,201 |
|---|---|---|
CONTINUING OPERATIONS
All income and expenditure has arisen from continuing activities.
The accompanying notes on pages 8 to 11 form an integral part of these financial statements.
The notes form part of these financial statements
Page 6
Docusign Envelope ID: CCD9F839-13F4-4F17-A81B-1E1BB0506F04
ST ANNES FOOTBALL CLUB
Balance Sheet 31st May 2024
| Balance Sheet 31st May 2024 |
||||||
|---|---|---|---|---|---|---|
| 31.05.24 | 31.05.23 | |||||
| Unrestricted | Restricted | Total | Total | |||
| funds | funds | funds | funds | |||
| Notes | £ | £ | £ | £ | ||
| CURRENT ASSETS | ||||||
| Debtors | - | - | - | - | ||
| Cash at bank and in hand | 275,317 | 15,008 | 290,325 | 223,061 | ||
| 257,317 | 15,008 | 290,325 | 223,061 | |||
| CREDITORS | ||||||
| Amounts falling due within one year | 6 | (8,160) | - | (8,160) | (2,860) | |
| NET CURRENT ASSETS | 267,157 | 15,008 | 282,165 | 220,201 | ||
| TOTAL ASSETS LESS CURRENT LIABILITIES | 267,157 | 15,008 | 282,165 | 220,201 | ||
| NET ASSETS | 267,157 | 15,008 | 282,165 | 220,201 | ||
| FUNDS | 7 | |||||
| Unrestricted funds | 267,157 | 220,201 | ||||
| Restricted funds | 15,008 | - | ||||
| TOTAL FUNDS | 282,165 | 220,201 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st May 2024.
The members have not required the company to obtain an audit of its financial statements for the year ended 31st May 2024 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. Mr P Cook - Chair
The notes form part of these financial statements
Page 7
Docusign Envelope ID: CCD9F839-13F4-4F17-A81B-1E1BB0506F04
ST ANNES FOOTBALL CLUB
Notes to the Financial Statements for the Year Ended 31st May 2024
1. STATUTORY INFORMATION
St Annes Football Club is registered as a charitable incorporated organisation and is domiciled in the UK. The charity's registered number and principal office can be found in the 'Reference and Administrative Details' section of the Report of the Trustees.
2. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
The presentation currency of the financial statements is the Pound Sterling (£).
No significant judgements have had to be made by the trustees in preparing these financial statements.
The trustees do not believe there are any uncertainties about the Charity's ability to continue as a going concern and the Trustees therefore continue to adopt the going concern basis of accounting in preparing the annual financial statements.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures and fittings - 20% on reducing balance Computer equipment - 33% on cost
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
continued...
Page 8
Docusign Envelope ID: CCD9F839-13F4-4F17-A81B-1E1BB0506F04
ST ANNES FOOTBALL CLUB
Notes to the Financial Statements - continued for the Year Ended 31st May 2024
2. ACCOUNTING POLICIES - continued
Hire purchase and leasing commitments
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
Donated services and facilities
Donated services and facilities are included at the value to the charity where this can be quantified.
Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are value at the amount prepaid net of any trade discounts due.
Cash at bank and in hand
Cash is represented by cash in hand and deposits with financial institutions repayable without penalty on notice of not more than 24 hours. Cash equivalents are highly liquid investments that mature in no more than three months from the date of acquisition and that are readily convertible to known amounts of cash with insignificant risk of change in value.
Creditors
Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any trade discounts due.
3. SUPPORT COSTS
| SUPPORT COSTS | |||
|---|---|---|---|
| Governance | |||
| Management | costs | Totals | |
| £ | £ | £ | |
| Football Activities | - | 1,080 | 1,080 |
| Support costs, included in the above, are as follows: | |||
| 31.05.24 | 31.05.23 | ||
| Football | Football | ||
| Activities | Activities | ||
| £ | £ | ||
| Accountancy | 720 | 720 | |
| Independent examiners fees | 360 | 360 | |
| 1,080 | 1,080 |
continued...
Page 9
Docusign Envelope ID: CCD9F839-13F4-4F17-A81B-1E1BB0506F04
ST ANNES FOOTBALL CLUB
Notes to the Financial Statements - continued for the Year Ended 31st May 2024
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration, other benefits or expenses paid for the year ended 31st May 2024, nor for the period ended 31st May 2023.
5. STAFF COSTS
There were no employees during the period.
6.
7.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| 31.05.24 | 31.05.23 | |||
|---|---|---|---|---|
| £ | £ | |||
| Accrued expenses | 8,160 | 2,860 | ||
| 8,160 | 2,860 | |||
| MOVEMENT IN FUNDS | ||||
| Net | ||||
| movement | At | |||
| At 01.06.23 | in funds | 31.05.24 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 220,201 | 46,956 | 267,157 | |
| Restricted funds | ||||
| Football Foundation –pitch grant | - | 15,008 | 15,008 | |
| TOTAL FUNDS | 220,201 | 61,964 | 282,165 | |
| Net movement in funds, included in the above are as follows: | ||||
| Incoming | Resources | Movement | ||
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 144,320 | (97,364) | 46,956 | |
| Restricted funds | ||||
| Football Foundation –pitch grant | 24,320 | (9,312) | 15,008 | |
| TOTAL FUNDS | 168,640 | (106,676) | 61,964 |
continued...
Page 10
Docusign Envelope ID: CCD9F839-13F4-4F17-A81B-1E1BB0506F04
ST ANNES FOOTBALL CLUB
Notes to the Financial Statements - continued for the Year Ended 31st May 2024
8. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31st May 2024.
9. VOLUNTEERS
The Club is run, managed and supported wholly by volunteers. As well as the committee, who are responsible for the charities ongoing operation, each team has a designated, FA qualified coach, supported by a number of coaches.
All volunteers undertake a full DBS check before they can commence any activities within the Club.
The charity’s volunteers are fundamental to the ongoing successful operation of the charity and they provide an excellent and highly valued service. We are grateful for the many hours volunteers have spent working with the charity as without this valuable contribution of time, energy and expertise we would not have been able to achieve so much.
Page 11
Docusign Envelope ID: CCD9F839-13F4-4F17-A81B-1E1BB0506F04
ST ANNES FOOTBALL CLUB
| Detailed Statement of Financial Activities | ||
|---|---|---|
| for the Year Ended 31st May 2024 | ||
| 31.05.24 | 31.05.23 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Charitable activities | ||
| Subscriptions | 102,060 | 94,870 |
| Tournament | 20,874 | 26,634 |
| Sponsorship | 4,041 | 1,500 |
| Summer Ball | - | 3,767 |
| Café | 4,033 | 6,109 |
| Grants | 31,040 | 115 |
| Other income | 6,592 | 3,214 |
| 168,640 | 136,209 | |
| Total incoming resources | 168,640 | 136,209 |
| EXPENDITURE | ||
| Charitable activities | ||
| Café costs | 600 | 2,778 |
| Christmas parties | 4,077 | 2,910 |
| Insurance | 615 | 1,216 |
| Kits and equipment | 10,018 | 7,664 |
| League fees | 5,057 | 1,307 |
| Pitch hire | 35,182 | 32,370 |
| Presentation weekend | 7,562 | 7,594 |
| Referees fees | 13,241 | 11,643 |
| Repairs and maintenance | 11,366 | 305 |
| Sundries | 547 | 487 |
| Tournament | 15,536 | 16,634 |
| Tournament entry fees | 965 | 55 |
| Training courses | 830 | 1,020 |
| 105,596 | 85,983 | |
| Support costs | ||
| Governance costs | ||
| Accountancy | 720 | 720 |
| Independent examiners fees | 360 | 360 |
| 1,080 | 1,080 | |
| Total resources expended | 106,676 | 87,063 |
| Net income/(expenditure) | 61,964 | 49,146 |
This page does not form part of the statutory financial statements
Page 12
Certificate Of Completion
| Envelope Id: CCD9F839-13F4-4F17-A81B-1E1BB0506F04 | Envelope Id: CCD9F839-13F4-4F17-A81B-1E1BB0506F04 | Status: Completed |
|---|---|---|
| Subject: Complete with Docusign: St Annes Football | Club accounts to 31.05.24.pdf | |
| Source Envelope: | ||
| Document Pages: 14 | Signatures: 1 | Envelope Originator: |
| Certificate Pages: 4 | Initials: 0 | Gillian Forster |
| AutoNav: Enabled | gillian.forster@cmacgroup.co.uk | |
| EnvelopeId Stamping: Enabled | IP Address: 88.97.228.149 | |
| Time Zone: (UTC) Dublin, Edinburgh, Lisbon, London | ||
| Record Tracking | ||
| Status: Original | Holder: Gillian Forster | Location: DocuSign |
| 07 January 2025 | 17:06 | gillian.forster@cmacgroup.co.uk |
| Signer Events | Signature | Timestamp |
| Patrick Cook | Sent: 07 January 2025 | |
| patrick.cook@atos.net | Viewed: 07 January 2025 | |
| Security Level: Email, Account Authentication | Signed: 07 January 2025 | |
| (None) | ||
| Signature Adoption: Drawn on Device | ||
| Using IP Address: 136.226.191.86 | ||
| Electronic Record and Signature Disclosure: | ||
| Accepted: 21 October 2021 | 13:26 | |
| ID: 84584513-fd87-4312-bb4e-f84b8053e252 | ||
| In Person Signer Events | Signature | Timestamp |
| Editor Delivery Events | Status | Timestamp |
| Agent Delivery Events | Status | Timestamp |
| Intermediary Delivery Events | Status | Timestamp |
| Certified Delivery Events | Status | Timestamp |
| Carbon Copy Events | Status | Timestamp |
| Witness Events | Signature | Timestamp |
| Notary Events | Signature | Timestamp |
| Envelope Summary Events | Status | Timestamps |
| Envelope Sent | Hashed/Encrypted | 07 January 2025 |
| Certified Delivered | Security Checked | 07 January 2025 |
| Signing Complete | Security Checked | 07 January 2025 |
| Completed | Security Checked | 07 January 2025 |
| Payment Events | Status | Timestamps |
| Electronic Record and Signature Disclosure |
Electronic Record and Signature Disclosure created on: 15 January 2020 | 21:57 Parties agreed to: Patrick Cook
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, CMAC GROUP UK (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us.
How to contact CMAC GROUP UK:
You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows:
To contact us by email send messages to: gillian.forster@cmacgroup.co.uk
To advise CMAC GROUP UK of your new email address
To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at gillian.forster@cmacgroup.co.uk and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address.
If you created a DocuSign account, you may update it with your new email address through your account preferences.
To request paper copies from CMAC GROUP UK
To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to gillian.forster@cmacgroup.co.uk and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with CMAC GROUP UK
To inform us that you no longer wish to receive future notices and disclosures in electronic format you may:
i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an email to gillian.forster@cmacgroup.co.uk and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process..
Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The - - current system requirements are found here: https://support.docusign.com/guides/signer guide signing-system-requirements.
Acknowledging your access and consent to receive and sign documents electronically
To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.
By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that:
-
You can access and read this Electronic Record and Signature Disclosure; and
-
You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and
-
Until or unless you notify CMAC GROUP UK as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by CMAC GROUP UK during the course of your relationship with CMAC GROUP UK.