The Henfield Hall RegistwBd chanty number.. 7197873 Report and accounts For thè year ended 31 March 2024 Tho Henfièld Hall Contents Page Trustees, report Independènt Examiner's report statement of Financlal Actlvltles Balance Sheet Notes to thè accounts 7-12 The Hènfleld Hall Tru8tges' Annual Roport for the year ended 31 March 2024 Th8 Trustees present thalr report togèth￿ wlth thè accounts for the year ended 31 Marth 2024. Ctsnst5tution and t•mis of ref¢r•nc• This unincorporatsd charity was estsbltshed on 10 Fabruary 2022 and Ss limilgd by g¢Jarante&. The charity's registration number i¥ 1197873. Trust*￿ Committ•• of management The committee. who are all Trustees, who held offi{* during the ￿ar were as follows:. Chalrman P Sheppard J Pataman Vl¢erfhalrnian Socrètary Tr•8surer J Jon8S D Jemmett Commlitèe members D Smith, E G(yJdyear, L Fuhrman, A Hubner, A Agarwal, J Sharp. P Batès Obl•ctlve4 and acllvltlo¥ To womote the benefit ol the inhabiiants of Honfield and the svrrounding neighbDurhcNxl ￿thOut distinthon of sèx, sexual orfentation, agè, disability natM)nality, race or polit￿￿, feligious or othér opinions, and particL4aT for usg for meetirYJs. thtures and class8s. and for othor forms of recreation and léisuro.time occupation In the intsrests of wellare, wth the obj￿1 of iMpro￿ng the oJndiYons of lifa for the said Inhabitants. In fvrtherance of these d)1￿1$ but not olhorw"se, the Ilustees havo power. To maint8in and manage The Henfi8￿ Ha￿ I'lhe Hart") for activities prorrK)t•d by the ¢harity. The Honfield Hall Trust6gs' Annual Report Icontinued for the year ended 31 March 2024 Structure. governane8 and managem•nt Th8 charity is governed by The Henfield Hall constitulw)n dated 16 February 2022. It was s8t up to convert the Henfield Village Hall Tnjsl, charity registraliw number 305377. into a CIO. The assets and funds were Iransl@rred on 1 April 2023. The charity has s8veial policies in operation to help govern the charity. The w)licies a￿ reVI￿&d regulady both by the stsff and managernent committee to ensu￿ they are both appropriate and adequalg. All membets ol Ihe man8gement comrnitt8e give their ts.me vc4untsiily and receive remuneraiion. they all make a signifiEanl contribution lo the successful running of the chanty, in particu18r by regularty altending mana9ement meetirvJs to ensure the Gharity is operated appropriately and any issues are quckly and adequately resolved. Regular us8rs a￿ enliled to a dL%counl on lethng fees. Achiev8ments a￿4 performance The smooth running of all the Serv￿88 provided by Th& Hall are at the centre of our achievements. and will always be central lo thls report. Flnanclal revlew ThÈ Hall keeps sufficient reserves lo lulfil Its day-today requirements. The costs of providing the services havo been covered by the incorne generated by The Hall, a small surplus has been achieved. To support our aim tOW8rd5 reducing our carLw)n fcN)Iprint, we will install a battery backup system to work in conjunction with our solar panels next ye8r. Our principal sources offunds from ienling out spa￿, don8I'on5 and a number ol fundraising Èvénts. Re5er¥es Al 31 March 2024. the reserves for the Hall werp F374.62412023.. £nill. The ieserv8s policy ￿qUireS the charity lo carry reswes equal lo 3 months, of unreslrict8d charttablg expenditu￿ and a fund for m8inlenance of and r8pairs to the building. Tho Henfield Hall Trusteos. Annual Report Icontinuedl for thg year endod 31 March 2024 statement of the TruBtsos' ResponslbLlltles Tha Trustees 8r9 mSFX)ngble for preparin9 Ihg Truste8s' Rewt and tha finanaal statements in 8(x¥)rd3nc with applicable law and United Kingdom Acc4yJntitYJ Standards (United Kingdom Generally Accepted Accounting Pradce The law applicable to charities in England & Wales Tequires the T￿￿8 to prepgre finanaal statement5 for each financial year whlch gNe a true and fair vlew of Ihe stste of Ihe affairs of the Henfield Hall and ol the inwming resourc8S and application of resourees of Ihe Charity for that period. In pr8paring these financial ststements, the Trustees are r6qulred to.. s&lect suitabl& aco)unting policies and thgn aWy thom C￿)$￿$ten11y,. obsoNg the methods and prfrryles in th& Charttss SORP., makejudg¢mentS 8nd estim8tgs that ￿ reason8t4e 8nd prudont", ststeVh￿ther 8PF4ic8Y¢ A0￿U￿ting Standards, induding FRS 102, have bgen followed. subiectlp any materhl departurès drsdosed and èxplainwj In the ffinan￿￿ staternents.. ststa wh8thgr a St*gmenl of R8com￿￿￿ded Practice ISORPI 8pplles and has been tr￿OWed, to any matarial d8partUTes whlch arè éxpk4ir￿d in tha financ￿￿ ststements., and prepare the ffinanri81 statements on the going cc#K4m basis, unless it 55 inapprc¥)riate to presume that tha Chanty will continue in operalK￿. Th8 Trustees are responsible forkeeping woper accounting ￿CordS disdo86 ¥￿th raasonable acrAJracy at anytime the ffnancpl p05tt1on tsl the Chanty *)d vtsh enable them to ensure that Iha finan¢lal statèments comply with the Charites Act 2011. Ihe Charity IA¢counts and ReFKJrtsl R89ulations 2008 and the prowsions ofthe Trust deed8. They are also responsible for safeguardlng the assets ofThe Henfield Hall and he￿8 for tsklng reasonatle steps for the prevention and detection of fraud and other lThegularitles. D•claTrtlon: The tntstee5 dedare Ihat thgy have ap5xoved the trjstees. rgKY)rt abov8. Signe¢) fthe charfty5 tsustees Chairnian:-P Shèppa Dat8 Indopgndgnt Dxaminer's report to thg trustgos of Tha Henfiold Hall for the year ended 31 March 2024 I report on the accounts of the challty for Ihe y6ar ènded 31 MaT¢h 2024 which are set oul on pages I to 12. Re5pettivÈ responsibilities of the Trusttses and examiner As the trustees of the charity yoti are responsible for the preparation of the accounts in accordance with the requirements ol the Chanlies Act 2011 I'ihe 2011 Acl'l. I report in respect of my examination of the charity's accounts carried out under se¢tion 145 of the 2011 Act and in carrying oul rny examination I have followed all the applicable Directions given by Ihe Charity Commission under section 14515llbl ol the 2011 Act. Bas1$ of independent examlner's statement An independent exafflinatioN doe5 not involve gath￿ing all the evidence that would be required in an audit and ¢onsequenlly does not cover all Ihe matters that an auditor considers in giving their opinion on ihe accounts. The planning and condu¢l of an audit goes beyond the limited assuyance Ihat an Independent examination can provide Consequently. l express no opinion as to whether the accounts p￿sent è 'lrue and fair view. and my report Is litniled lo Ihose Specif￿ rllatt8tS S8t oul in the independent examiner's statement. Independertt examiner's statemènt I have completed Tny examination. I confirrn Ihal no material Tnalters h8ve corne lo my 811ention in connection wilh the examinalion gIV￿n9 me rèason3L)lo Cause lo t)elieve that in any material respect. accounting records were not kept in respect of the charity as required by section 130 of the 2011 Acl". or 2. the 8¢¢ounls do not accord with those recoid5'. or the accounts do not Comply with the applicable requirements concerninq the form and content ol accounts set out In the Chanties (Accllunts and Reportsl Regulations 2008 other than any requiremenl that the accounts give a 'true and fair view, which is not a matter considered as part ol an independenl examination. I have no coricern5 an(t have corne across no otl)Èr matters in coniieclion with t1￿ examination to which altention shoLJld be drawn in this report in order to enable a proper understsnding of the account5 to be reached. Paul E amrah FCA Date Wlndrush 9 Mill Drive Henfleld West Sussex BN59RY The Henfield Hall Statement of Financlal A¢tlvltlo8 for the year ended 31 March 2024 2024 2023 Unr8strlctod funds Unr05trfct8d fvnd• Note In¢om• Charkable a¢ttvit Donations 94,249 2.110 86 Investrnenl income Total Incgm• 96,445 Charftablo oxpendltyro 93,610 N•t Incom• and not movomant In funds Reeonciliatlon of fund$ Totsl fund$ brought lorward Transfers 371.789 Totsl fundts carrf¢d foN?rd 374.624 All income arKI exptrndhure derlve from Continuing ac1vi￿e$. Tha H&nfield Hall Balance Shèet As at 31 March 2024 2024 2023 Note Fix8d assets Tangible assets 273,428 Current a$sets Slock 1,127 20,857 Debtors Cash at bank aNJ in hand 99.831 Total Currant as$gts 121.815 Total assets 395.243 Current liabJlltle$ Credilors". falling dug With￿ one year 20,619 Totsl cu￿ent liabilitigs 20,619 Net assets 374,624 Funds Unrestricted furKJs 10 374,624 Totsl funds 374.624 The Trustees have prepared gTOUP accounts in accordance wilh s8Ction 138 of the Charities Act 2011 and have b roved Ihe Trustees on AL..￿'0...... and signed on its behalf by.. Chairmap*P'Sheppard The Hgnfield Hall Notes to th8 accounts for tho yèar endgd 31 March 2024 1. Ac¢ountlng PolLel•s al Accountlng vinventlon Th$ financial statements have ba•n prepar8d in accordanca vmth Ibe Finan¢ial RetxJrtitYJ Stsndard app4icable in the UK and Republic of Ir81and IFRS 1021. The Charty is a publlc benefit entity for the purposes of FRS 102 and 8 fegistered ¢hartty and th&r8fore has also wepared its financial statements in accordance wilh the Ststerngnt of Recommended Practice appli¢8ble tocharities prepthng their accounts in accordance with the Financial Repotbng Standard applicabl8 Iri the UK and R8publi¢ of Ireland (r FRS 102 CharitEs SORPI and Charities A¢1 2011. b) Gotng concern Tho Trustaos have condud8d that. with the Charitys currgnt levd of cash, fixed assets and th8 Stable operdtion against its financial targets, the Charity has adequate resou￿￿S to contlnu* in op8rational existènce for at least 12 months from the date of signlng these flnanclal statements. Consequenuy. the rinan¢lal statements have been preparnd on a goiThJ concwn baskl. cl Donations.1•9a¢i¢s. etc Volunl8ry incom8 includ95 donations and legaae8. grants and fundraising incorne and is indud&l in full in the period in which it is re￿i¥9b)e. Legacies are ctsnsider8d receivable whtrnlhe amountcan be Tdiably measured and receipt is ￿a￿onablY certain. dl Resources •xpondod Expendlture 15 r*cognisèd on 8n accru8ls basls, gross of I￿&cOVer8￿1e VAT. Charltable activities complses of all expendltUTe on aclivilies in fijrtherancs ol the tharlty's objects together with eXp￿ditUr0 on costs inwrrod in support gf tho ¢harltsble activitles undertaken by the Chartty. el Unrèstrfet•d fvnds The 8ceounts only contaln unrestrict8d funds. The unrestskled fvrtds hava no ¢xtemally lrnpowj restri¢tlons and the lunds are freely 8va[la￿e to The Henfthl Hall ft>r expendlture or appropriation to re8eNes for intemally designated purposes. Crbilc41 a￿O￿ntIng estlmates and argas of ludgemont In th8 view ofthe Tfuslees in 8pptying tha ac￿unting policies 8thpted. nojudg&ments wore required that hav8 a significan¢ affect on the amounts re￿gnISed in the financ￿1 Statements nor do any ests'm8tgs or 88sumplknis madè cary any stqnth¢8nt risk of ma¢$fAI adjustment on the next ftn8ncial year. Ig) Tonglble flxod as8•ts TangIb￿ fixgd assets Bre in¢Juded at ¢osl. Provlsm i$ mad& for deprÈGlalion on tangible assots at r8t•s calculated to writtroff the cost over their expected useful lila as fdlows.. Freehdd t￿IdIngs- Fixiures & fltting8- 50 years straighl line 25% r&(￿C1n9 balance Freehold land is not depreciated. Th& Henfièld Hall Notes to the account5 (¢ontlnuedl for the year ended 31 March 2024 l. Accountlng poll¢les Icontlnued Ihl Stock Stocks are valued al the lower ol cost and their net realisatAe valije. Stocks indud85 goods for sa18 at the bar. 111 Flnanclal Instruments The charity has elected to apply the provssions of Section 11 '8asic Financial Instruments, and Section 12'0ther Financial Instrurnents Issiles, of FRS 102 to all of ils financial instruments. Financial instruments are recognised in the charity's balance sheet when the charity becomes party tothe contra￿￿81 provisions of the instrum8nl. Financial assets ancl Iiabililies are offset. with the net amounts presenled in the financial stat8rn8nts, wtr￿ there is a legally enforceable right to s8t off the recognised amounts and there is an intention to sèttle on a net basis or lo r8alis¢ the assel 8nd settle the liability simult8neously. Basic financial ass8ts, which indude debtors and cash and bank balances. are initially rn8asured at transaction price includ1ng transaction costs and are subsequently carried at amortised cost using the effective inler8St method unless the arrangement con5tilules a financing transaction, where the Iransaclion is measured al the PTesent value of the futttre re￿iptS discounled at a market rate of inte￿$1. Financial liabililies and equily inslrufflenlg are da55￿*d according io the SUbstar￿e ol the conlraclual arrangements entered into. An equity instrumenl is any contrdct that evidences a residu81 interest in th8 assvls uf the ¢harily artec d*ducting all of ils liabilit￿9. Ul Cash flow Statement The charity has taken ihe exemptyon available in paragraph 7.1B of FRS102 and has not preparf a cash flow statement. The Henflold Hall Notes to the a¢counts {contlnu•d) for tho yoar ondod 31 Mar¢h 2024 Charftabl? actlvltl 2024 2023 Letung fee3 Bar 3LJrplus Fundraising events Suntyry income Parish Council expendibjre u)ntribu￿n 76,734 6.455 2,820 698 7,542 94,249 Bar account 2024 2123 Sales L￿$.. Cost of sal&s Opaning stock Purchase8 25,258 18061 111.2721 13,180 1,127 14,307 Closing stock Less: ther expenses staff costs 16,1221 1778} 19521 6,455 Shared surplus Ovethead expenses Bar surplus Tha Honfield Hall Note5 to the accounts Icontlnued) for thè yèar èndod 31 March 2024 Charitable expenditure Note 2024 2023 Salaries 21.940 Premises costs 29,152 1,573 4.653 371 Advprti5ing Insurance Subscriptions Repairs and Tenewals Postage, packaging & stationery Teleptmme G8neial expens85 Legal & professional Bank charges Depreciation 21,844 474 1,263 4,385 3,256 526 4,173 93,610 Analysis of staff cost & staff numbers The average number ol lull-time equivalent staff employed during the year was 1 12023.. 01. 2024 2023 Wages and salaries Pen510ri costs 21.258 682 21,940 During the year, the Truslees rece*ved no remuneration and were not reimbursed for any expenses. Corporate Tax The Charity is exempt from tax Dn incom8 and gains falling within section 505 of the Taxes Act 1988 or sectson 252 af the T3xatK>n of Chargeable Gains Ad 1992 to the extenl that these ale apjied to its chariiaNe objects. 10 Th8 Honfleld Hall NotOS to th• accounts {contlnuodl lor tho yoar endgd 31 MaTch 2024 Tanglble Flxed Ass•ts Froehold land buildlngs Flxturgs & flttrng Total Cost At 1 April 2023 Transfers 306,930 30.332 337,262 Additions 5,516 35.848 5.516 At 31 Ma¥ch 2024 306,930 342,778 D•pr•elatlon At 1 AprS12023 Tlznsfgrs 38,199 2.122 40.321 26,978 2.051 29,029 65,177 4.173 Charge At 31 March 2024 69.350 Carryln9 amount At 31 hAarch 2024 266,609 6.819 273,428 Al 31 March 2023 The frè8hold land & buldings were transferred at cost from HOn￿ld Village Hall Trust on 1 Apn"12023. The trustees (x)nsi¢Jer the martet value of the freehold18nd & buildings to be in excess of thelr book value. 2023 Trade debtors 2.428 18.429 Other debtOTS 20,857 The Honfleld Hall Notes to the accounts Icontinued} for thè year ended 31 March 2024 Cr¥dltors'. falllng duo wlthln one yoar 2024 2023 Other creditors 795 Accruals 904 Deferred income 18,920 20,619 10 Analysis of movements In unrestrlcted funds At 10 February 2022 and 1 Aprl 2023 Transfers 371.789 Surplus for the year alance at 31 March 2024 2.835 374,624 The Charity was sel up lo convert the Henfield Village Hall Trust. charity registralion number 305377, into a CIO. The assets and fund5 weie trdnsferfed on 1 April 2023.