## **KILBURN VILLAGE INSTITUTE** 

CIO 1197850 

## REG CHARITY 523369 **Chair’s Report 2024 2nd April 2025** 

I would like to start this report with a significant and historic event which happened in February of this year – the story began on 28[th] Sept 2023, when we started the application to transfer the title deeds of the Institute to the new CIO – HMLR Durham finally issued the new Title Deed on the 21[st] February, 2025, at 3pm.  This means we can now close the old charity and associated bank accounts, an item for this AGM. Thank you to Graham for your perseverance, in the face of and in spite of the glacial pace of government bureaucracy. 

- 2024/5 - the focus for the Trustees this year has been two-fold: 

   - 1 Financial, creating enough profit to cover the anticipated overheads 

   - 2 Community, being mindful of our constitution by providing a range of events and activities to broaden the use and scope of the hall and make it relevant to the community it serves 

We started the year with a Budget that targeted a profit level to cover the estimated overheads (largely electricity for the heating) and to also put £2,000 into the cash reserves.  After 226 ‘bookings’ covering 560 hours of use-age, we achieved our target of £4,500 in November 2024 and finished the financial year with a net profit of over £6,000.   A fantastic achievement due entirely to the incredible hard work and drive of the Trustees and kind support of the wider community.  Many thanks to all. 

Approximately half of the 226 bookings were Institute regulars such as KISS, WI, KPC meetings, the fortnightly Quiz and Rural Arts sessions….but there have also been notable Events such as the singular Jonathan Tulloch waxing lyrical about the locality and supported by the Codbeck Ceilidh band; Nicola Mills made a return visit, as did the ladies of the Mowbray String Quartet; Bingo was a riot of dobbers and popcorn, and the Institute staple Plant and Cake stall never disappoints. This year we also hosted financially successful and well supported events in aid of other charitable concerns including the Feast, Buntings Chapel and Macmillan Cancer Support. 

Other events struggled to ‘wipe their face’ but we wanted to explore different ideas and offer a variety of subjects to gauge the response.  Tai Chi, seated yoga and a pyrography course did not quite break even but it is worth mentioning that two of the Tai Chi class have continued with a class in Thirsk and are now committed participants.  The Family Christmas party will also need careful consideration after the poor turnout this year. 

However, not all events should be measured in financial terms, Paul Cook (RHS Harlow Carr), Beyond the Budget and Kevin Hollinrake all drew new people to the Institute and therefore count as a success. 

It has indeed been a busy year but one where we have been able to enjoy the fruits of our labours, the renovated building has easily coped with a huge footfall (circa 4,000).  However, the project work has not stopped, the job-list has shifted and changed with every month as snagging and other unforeseen challenges have occurred.   There have been lots of jobs, not all of them small which Bryan Woods has managed and tackled, I would like to thank him for all the hours he puts in that no-one sees, and his endless energy to get the job done. 

The solar panel and battery project has moved on significantly with the fabulous award of a grant from Northern Powergrid Foundation and although we have bought 3 pallets of scarce replacement roof tiles, we have yet to secure cash for the roof renovation.  The tenacious Graham and Margaret, soldier on. 

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NYM kindly granted us cash to finish the only outstanding pointing on the south gable and NYC granted the cost of the soundproof cladding to the loft which was kindly installed by Bryan Matthews, thanks to him for his unwavering support. 

The quarterly Village Hall Forum meetings continue to be useful and informative, and are regularly attended with additional participation via the WhatsApp group.  Most notably, the sharing and recommendation of suppliers and tradesmen has resulted in an affordable quote for our wooden floor to be sanded and refinished, this unbudgeted cost is planned for later in 2025, as funds allow. 

The calendar of events for this financial year (2025) is well under way but sadly, we have lost a regular hirer as the Kilburn and Oldstead WI folded last month after 79 years, a commemorative plaque will be put on show in the hall. 

Our own Peter Wright packed the place, pulling in the crowds from all over Thirsk and beyond, we used all our new chairs!  Thanks to Peter for donating his time and answering our questions. 

A very recent innovation which has brought a great deal of excitement and ‘new’ people to the Institute are the KISS Social Nights.  Several villagers wanted an alternative to the Forresters Arms for a Friday night drink to start the weekend with friends and families.  The evenings are currently planned fortnightly on the opposite weeks to the quiz, the first one was very well attended and has shown great promise of things to come. 

In order to lessen the workload on the current Trustees, we have focused on the recruitment of new Trustees and also the expansion of an idea which has yet to reach maturity – The Friends of the Institute. This group is intended to include past Trustees and those interested in helping out with aspects of running and operating the Institute but who do not wish to be full Trustees. 

I would like to thank those Friends who are not yet formally acknowledged but already make a significant contribution: 

- Avril Woods, organizer of the Monday Rural Arts sessions and KISS admin 

- Bryan Matthews 

- Jacky Owens 

- David Hayes 

- Wendy Pegrams 

- Joanne Baty 

- Stef and Tom Mason 

Lastly, after two years as Chair, I have decided to step back and allow someone else to take the reins, I think a change of Chair is important in keeping any committee fresh and vibrant, and to introduce different innovations and new ideas.   My two years of tenure has left the charity financially buoyant and the building refurbishment virtually complete and I want to thank all my colleagues and friends for their help, support and hard work in these achievements. 

Graham - Vice Chair, Margaret – Treasurer, Judy – Secretary, Bryan – Project Manager and Events Coordinator, Claire – Media and Marketing, Margaret – Catering, Peter – Caretaker and last but not least Judy and Carol – the inimitable Bar Staff! 

In closing, I repeat my final sentiments of last year: 

“The village of Kilburn are very fortunate to have had such a dedicated and capable group of Trustees looking after their Institute and managing the charity. The committee sincerely hope their efforts will encourage a greater use of the hall by a wider part of the community in the future.” 

Alison Porter 

Chair, Kilburn Village Institute 

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||||||||
|---|---|---|---|---|---|---|
|CIO(Regis|tered Chari|ty119785|0)||||
|Statement|of Funds f|oryear to 3|1st Decem|ber 2024|||
||||||||
||||||||
||IncomingR|esources|||2024.00||
||||||£||
||Hall Hire||||1999.00||
||||||||
||Donations||||56.00||
||100 club:|Receipts||0.00|||
|||Payments||0.00|0.00||
||JTulloch|Receipts||280.00|||
|||Rafe||111.00|||
|||Bar||89.00|||
|||Payments||250.00|230.00||
||Harlow Car|Receipts||55.00|||
|||Bar||39.50|||
|||Payments||100.00|-5.50||
||Pyrograhy|Receipts||120.00|||
|||Payments||170.00|-50.00||
||Beyond th|eReceipts|||||
|||Rafe|||||
|||Payments|||||
|||Bar||58.60|58.60||
||Christmas|tickets||195.00|||
|||bar||140.00|||
|||Rafe||44.00|||
|||Payments||315.00|64.00||
||Christmas|Quiz|||||
||Bar|Receipts||1063.00|||
|||Stock||409.54|||
|||events||327.10|||
||||||326.36||
|2400|WH Book|sponsorshi|p||||
|-2187||publishing|||||
|3076.33||sales||411.64|411.64||
||SundryInc|ome|||4.02||
|3289.33|Total Inco|mingResou|rces||3094.12||
||Expenses||||||
||||||||
||Upkeepof|Hall|||||
|87.6|Utilities||||417.60||
||Caretaking|& Ground|s||0.00||
||Insurances||||0.00||
||Costs asso|ciated with|BuildingR|enovations|5160.00||
||LicensingF|ee - Perfor|mingRight|s Society|||
||Bar Licens|e|||||
|2.48|Sundry||||163.91||
||||||||





|90.08|Total Reso|urces Expe|nded||5741.51||
|---|---|---|---|---|---|---|
||||||||
|3199.25|Net Incomi|ngResourc|es For 202|4|-2647.39||
|0|Brought Fo|rward Fun|d Balance|@1/1/24|3199.25||
||Transfers f|rom simple|charity||3000.00||
|3199.25|Fund Balan|ce 11th D|ecember 20|24|3551.86||
||||||||
||||||||
||||||||
||The balanc|e as at 31s|t Decembe|r 2024 com|prised:||
|2989.46|Barclay's C|urrent Acc|ount|3376.90|||
|209.79|adjustmen|t for unpre|sented che|0.00|||
|3199.25||net||3376.90|||
||Cambridge|Counties|Savings Ac|c<br>0.00|||
||Bar Stock||||||
||Bar Float||||||
||PettyCash|||174.96|||
|3199.25|Total||||3551.86||
||||||||
||Notes|£780 o/s fo|r solicitor||||
||||||||