Trustees’ Annual Report for the period
From 1/4/2024 Period start date To 31/3/2025 Period end date
Charity name: The Fort Halstead Trust
Charity registration number: 1197843
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | 1. To preserve, for the public benefit, Fort Halstead, a Victorian mobilisation centre (scheduled monument 303), and the associated apparatus, documents, films, photographs, artefacts, other associated buildings within the historic enclave as defined by the Fort Halstead site development plan and any other items connected to Fort Halstead. 2. To advance the education of the public on the historical work of Fort Halstead in all areas and the impact this had on today’s modern world. 3. To benefit the public by working with similar organisations in furtherance of the above objects. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Dstl has vacated the site and Barratt David Wilson Homes have got planning permission to build houses on the site. As part of the approval and S106 agreement the developer is required to create a Heritage Interpretation Centre. BDW have appointed consultants to help develop options and the FH Trust has been in talks with them to assist in the preparation of options. A major issue is that the FH Trust has no funds and unfortunately is not in a position to provide anything other than consultancy advice to the developer. We will continue to engage with the developer and the consultants to help ensure the heritage is protected as best as possible within the financial constraints. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Discussions continue with the developer and their consultants to help determine a sustainable way forward to help protect the heritage of the FH site. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| SORP reference | ||
| Policy on grant making | Para 1.38 | No grants are currently made. |
| Policy on social investment including program related investment |
Para 1.38 | There is no investment. |
| Contribution made by volunteers |
Para 1.38 | All current Board members are volunteers. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Now that the site has been sold to Barratt David Wilson Homes discussions and engagement has taken place with the heritage consultants. Given the financial constraints of the trust we are working with the heritage consultants providing them with data and information to assist them in their preparation of options for consideration by BDW Homes. We have made it clear that that whereas the trust has a lot of historical knowledge we have no funds and many of the members are getting older! Our priority is to work with the consultants and BDW to ensure they have as much information as possible to enable an informed decision is made. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Achievements against objectives set |
Discussions with the heritage consultants in progress to ensure an informed set of recommendations can be made to BDW Homes on how best to |
|
|---|---|---|---|
| Achievements against objectives set |
Para 1.41 | Discussions with the heritage consultants in progress to ensure an informed set of recommendations can be made to BDW Homes on how best to |
| deliver a sustainable and worthwhile Heritage Interpretation Centre. |
||
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | The trust fundraising has been limited to the sale of commemorative mugs. It is unlikely there will be further fundraising until the options for the Historical Interpretation Centre are developed. |
| Investment performance against objectives |
Para 1.41 | N/A |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity has debts of £812. This relates to monies owed to trustees and former trustees. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | No reserved held |
| Amount of reserves held | Para 1.22 | £0 |
| Reasons for holding zero reserves |
Para 1.22 | Trust has recently been set up and unable to raise sufficient funds for a reserve. |
| Details of fund materially in deficit |
Para 1.24 | The trust has debts of £812 relating to costs incurred for IT and website maintenance, production of mugs and start up costs. |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The future of the trust is uncertain as we have no income and it is unlikely that we would ever be able to take on the responsibilities for maintaining the historical buildings and artefacts. At present the best we can offer is to provide advice and transfer valuable knowledge to the heritage consultants in the preparation of options for the heritage centre. It is likely that the trust will continue in the short term to act as a conduit and source of advice to the heritage consultants and Barratt David Wilson Homes. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Potential membership fees. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Not applicable. |
| A description of the principal risks facing the charity |
Para 1.46 | Financial viability. Ability to recruit volunteers to become trustees and to support the heritage interpretation centre as many of those with knowledge of the history of the site are getting older. Two trustees resigned in the current year. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | CIO Association Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | See FHT Constitution section 13 |
Additional information (optional) You may choose to include further statements where relevant about: See FHT Constitution section 14 Policies and procedures adopted for the induction and Para 1.51 training of trustees None The charity’s organisational structure and any wider Para 1.51 network with which the charity works None Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charity name | FORT HALSTEAD TRUST |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1197843 |
| Charity’s principal address | 2 Old Barn Road Leybourne West Malling Kent ME19 5HQ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Kevin Wagstaff | Chairperson | |||
| Robert Ruffles | Secretary | |||
| Andrew Kieselack | Treasurer | |||
| Graham Rood | FAST Advisor | |||
| Rowena Willard Wright |
HE Advisor | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| **adviser ** |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Kevin Wagstaff
Position (eg Secretary, Chair Chair, etc)
Date 14 Oct. 2025
1197843
The Fort Halstead Trust
Receipts and payments accounts
CC16a
For the period Period start date Period end date To from 01/04/24 31/03/25
Section A Receipts and payments
| Unrestricted funds |
Unrestricted funds |
Restricted funds |
Endowment funds |
Total | funds | Last year | |||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| to the nearest | £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | ||||||
| A1 Receipts | |||||||||||
| Sales | 25 | - | - | 25 | - | ||||||
| Memberships | - | - | - | - | |||||||
| Donations | - | - | - | - | |||||||
| - | - | - | - | - | |||||||
| - | - | - | - | - | |||||||
| - | - | - | - | - | |||||||
| - | - | - | - | - | |||||||
| - | - | - | - | - | |||||||
| Sub total(Gross income for AR) | 25 | - | - | 25 | - |
| A1 Receipts | Unrestricted funds to the nearest £ |
Unrestricted funds to the nearest £ |
Restricted funds to the nearest £ |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
|---|---|---|---|---|---|---|---|---|
Sales |
25 | - | - - - - - - - - |
25 | - | |||
| Memberships | - | - | - | |||||
| Donations | - | - | - | |||||
| - | - | - | - | |||||
| - | - | - | - | |||||
| - | - | - | - | |||||
| - | - | - | - | |||||
| - | - | - | - | |||||
| Sub total(Gross income for AR) | 25 | - | - | 25 | - | |||
| A2 Asset and investment sales, (see table). |
- - - 25 |
- - - - |
- - - - |
- - - 25 |
||||
| - | ||||||||
| - | - | |||||||
| Sub total | - | - | ||||||
| Total receipts A3 Payments |
||||||||
| - | ||||||||
| - | - - - - - - - - - |
- | - | |||||
| - | - | - | - | |||||
| - | - | - | - | |||||
| - | - | - | - | |||||
| - | - | - | - | |||||
| - | - | - | - | |||||
| - | - | - | - | |||||
| - | - | - | - | |||||
| - | - | - | - | |||||
| **Sub total ** | - | - | - - - - - - - - - |
- | - | |||
| A4 Asset and investment purchases, (see table) |
||||||||
| - | ||||||||
| - | ||||||||
| **Sub total ** | - | - | ||||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||||
| - | ||||||||
| 25 | 25 | - | ||||||
| - | - | - | ||||||
| 371 | 371 | - | ||||||
| 396 | 396 | - |
CCXX R1 accounts (SS)
14/10/2025
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities |
Details Bank Paypal Total cash funds (agree balances with receipts and payments account(s)) Details Details Details Details Loan from NM (IT & Website costs) Loan from GP (Purchase of mugs & IT) Loan From AK (Bank account float) Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ £320.01 - £75.60 - - - 396 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) 693 390 100 - - Print Name Kevin Wagstaff |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval | |||
| Kevin Wagstaff | 14-Oct-25 | ||
CCXX R2 accounts (SS)
14/10/2025
2