## **Trustees’ Annual Report for the period**
**From 1/4/2023 Period start date To 31/3/2024 Period end date Charity name: The Fort Halstead Trust**
**Charity registration number: 1197843**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**1. To preserve, for the public benefit, Fort**
**Halstead, a Victorian mobilisation**
**centre (scheduled monument 303), and**
**the associated apparatus,**
**documents, films, photographs, artefacts,**
**other associated buildings within**
**the historic enclave as defined by the**
**Fort Halstead site development plan**
**and any other items connected to Fort**
**Halstead.**
**2. To advance the education of the public**
**on the historical work of Fort**
**Halstead in all areas and the impact this**
**had on today’s modern world.**
**3. To benefit the public by working with**
**similar organisations in furtherance of**
**the above objects.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Little progress in the last year.**
**Dstl has vacated the Fort Halstead site**
**and all the artefacts transferred to its**
**Porton Down site for safe keeping.**
**The landowner is in discussions**
**regarding selling part of the site to a**
**developer and until progress on that has**
**been made no formal agreements have**
**been agreed with the Fort Halstead trust.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Discussions initiated with the developers**
**aiming to reach a formal agreement**
**regarding use of the site. Little progress**
**has been made.**|
||||
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|**No grants are currently made.**|
||||
|---|---|---|
|Policy on social investment
including program related
investment|Para 1.38|**_Current investment is funded by loans_**
**_from the Board to support website_**
**_development_**|
|Contribution made by
volunteers|Para 1.38|**All current Board members are**
**volunteers.**|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**.**
**Discussions initiated with Developers**
**regarding future requirements of the**
**Trust and use of the site.**
There has been little progress in the last 12
months.|
**Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|Achievements against
objectives set|Para 1.41|**No progress.**|
|Performance of fundraising
activities against objectives
set|Para 1.41|**No progress.**|
|||**N/A**|
Investment performance Para 1.41 against objectives Other
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity has debts of £812. This**
**relates to monies owed to trustees and**
**former trustees.**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**No reserved held**|
|Amount of reserves held|Para 1.22|**£0**|
|Reasons for holding zero
reserves|Para 1.22|**Trust has recently been set up and**
**unable to raise sufficient funds for a**
**reserve.**|
|Details of fund materially in
deficit|Para 1.24|**The trust has debts of £812 relating to**
**costs incurred for IT and website**
**maintenance, production of mugs and**
**start up costs.**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**The future of the Trust is dependent on**
**attracting members which is linked to**
**being able to offer them an attractive**
**proposition for joining.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Membership fees.**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Not applicable.**|
|A description of the principal
risks facing the charity|Para 1.46|**Agreement with the developers regarding**
**use of the site, maintenance and access**
**to buildings on site.**
**Access to historic artefacts currently**
**held by Dstl.**
**Ability to attract members to cover costs**
**or apply for grants and donations to**
**cover on going costs.**|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**CIO Association Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**See FHT Constitution section 13**|
**Additional information (optional)** You may choose to include further statements where relevant about: **See FHT Constitution section 14** Policies and procedures adopted for the induction and Para 1.51 training of trustees **None** The charity’s organisational structure and any wider Para 1.51 network with which the charity works **None** Relationship with any related Para 1.51 parties Other
## **Reference and Administrative details**
|Charity name|FORT HALSTEAD TRUST|
|---|---|
|Other name the charity uses||
|Registered charity number|1197843|
|Charity’s principal address|2 Old Barn Road
Leybourne
West Malling
Kent
ME19 5HQ|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee (if any)**|
|---|---|---|---|---|
||Kevin Wagstaff|Chairperson|||
||Robert Ruffles|Secretary|||
||Andrew Kieselack|Treasurer|||
||Gordon Pattison|Dstl Liaison|||
||Tracey Vine|QinetiQ Liaison|||
||Graham Rood|FAST Advisor|||
||Rowena Willard
Wright|HE Advisor|||
||||||
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## – Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name**
**Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser **|||
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Kevin Wagstaff
**Position (eg Secretary,** Chair **Chair, etc)**
**Date** 13 May 2024
**1197843**
**The Fort Halstead Trust**
## **Receipts and payments accounts**
**CC16a**
**For the period** Period start date Period end date **To from** 01/04/23 31/03/24
|**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**|||||||
|---|---|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**||**Restricted**
**funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**|
|
Sales|||**-**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**||**-**|
|Memberships|||**-**|||**-**||**-**|
|Donations|||**-**|||**-**||**-**|
||**-**||**-**|||**-**||**-**|
||**-**||**-**|||**-**||**-**|
||**-**||**-**|||**-**||**-**|
||**-**||**-**|||**-**||**-**|
||**-**||**-**|||**-**||**-**|
|**_Sub total_**_(Gross income for AR)_|**-**||**-**||**-**
**-**
**-**
**-**
**-**|**-**||**-**|
||||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||||
||**-**||||||||
||**-**|||||||**-**|
|**_Sub total_**|**-**|||||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||||
|||||||||**-**|
||||||||||
|
IT/Website|**500**||**-**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**500**||**-**|
||**-**||**-**|||**-**||**-**|
||**-**||**-**|||**-**||**-**|
||**-**||**-**|||**-**||**-**|
||**-**||**-**|||**-**||**-**|
||**-**||**-**|||**-**||**-**|
||**-**||**-**|||**-**||**-**|
||**-**||**-**|||**-**||**-**|
||**-**||**-**|||**-**||**-**|
|**_Sub total_ **|**500**||**-**||**-**
**-**
**-**
**-**
**-**
**- **
**-**
**-**
**-**|**500**||**-**|
||||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||||
||**-**||||||||
||**-**||||||||
|**_Sub total_ **|**-**|||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||
|||||||||**-**|
||||||||||
||**- 500**|||||**- 500**||**-**|
||**-**|||||**-**||**-**|
||**871**|||||**871**||**-**|
||**371**|||||**371**||**-**|
CCXX R1 accounts (SS)
14/05/2024
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|**Details**
Bank
Paypal
**_Total cash funds_**
(agree balances with receipts and payments account(s))
**Details**
**Details**
**Details**
**Details**
Loan from NM (IT & Website costs)
Loan from GP (Purchase of mugs & IT)
Loan From AK (Bank account float)
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
£295.01
**-**
£75.60
**-**
**-**
**-**
**371**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**693**
**390**
**100**
**-**
**-**
Print Name
Kevin Wagstaff|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of approval|
|||Kevin Wagstaff|13-May-24|
|||||
CCXX R2 accounts (SS)
14/05/2024
2