## **Trustees’ annual report (including Directors’ report) for the period** **From:** 1.4.23 **To:** 31.3.24 **Charity name:** Halkyn Mountain Kids Club ## **Charity registration number: 1197828** ## **Company number:** ## **Objectives and activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The purpose of the charity is to support the
Halkyn Mountain community by providing
after school childcare and childcare during
the school holidays.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The main activities include providing after
school and holiday care in a fun and
engaging environment. The club reaches out
to the wider community and does not only
serve the children of the school itself.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have regard of the guidance on
public benefit, issued by the Charity
Commission.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|The club does not issue grants as part of its
activities.| |Policy on social investment
including program related
investment|Para 1.38|NA| |Contribution made by
volunteers|Para 1.38|Any volunteers contribute to the running of
the club as long as the appropriate checks
have been made and they are adequately
supervised and supported. Volunteers may
include work experience pupils or school
teaching staff.| NA Other ## **Achievements and performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The main achievements have been to
provide childcare for families associated with
school and from the wider community. This
includes the period after school and during
the holidays.
The club has been able offer childcare for
parents when other providers have not been
able to open, allowing parents to go to work.
After school child care also supports families
who work shifts or commute.| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: The objectives set this year have been met. Para 1.41 Achievements against objectives set NA Para 1.41 Performance of fundraising activities against objectives set NA Para 1.41 Investment performance against objectives NA Other ## **Financial review** |**Financial review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The financial position is stable at the end of
this period.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are held so that wages can still be
paid even if numbers fall during some weeks
and holiday periods. This enables the club to
continue to provide the service that it does.
Reserves are also held so that there is
money for snack, toys and activities.| |Amount of reserves held|Para 1.22|No more than £5000 are held in reserve.| |Reasons for holding zero
reserves|Para 1.22|NA| |Details of fund materially in
deficit|Para 1.24|Deficits are cleared when fees are paid into
the club accounts. Fees are on-going so the
balance changes each month.| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The principal source of funds are the
monthly fees paid by club customers.
A very small amount of money is raised
through fundraising, such as from raffles etc.
Some grant money has been sought.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|NA| |A description of the principal
risks facing the charity|Para 1.46|Falling numbers resulting in a reduction in
fees.| |Other||NA| ## **Structure, governance and management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document:
for example,trust deed,
memorandum and articles of
association etc|Para 1.25|Constitution| |How is the charity
constituted?|Para 1.25|Foundation CIO| |for example limited company,
unincorporated association,
CIO||| |---|---|---| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustee selection method as agreed by the
board of trustees and club management.| ## **Additional information (optional)** You may choose to include further statements where relevant about: Para 1.51 Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Other ## **Reference and administrative details** Charity name **Halkyn Mountain Kids Club** Other name the charity uses Registered charity number Charity’s principal address **Ysgol Rhos Helyg, Rhosesmor, Mold** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Carys Hughes|Chairperson||| ||Leanne Thomas|Secretary||| ||Dawn Guest|Treasurer||| ||Gareth Roberts|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|NA| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|NA| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|NA| ## **Additional information (optional)** ## **Names and addresses of advisers (optional information)** |**Names and addresses of advisers (optional information)**|**Names and addresses of advisers (optional information)**|**Names and addresses of advisers (optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (optional information)**||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The company has taken advantage of the small companies’ exemption in preparing the report above.** **The trustees declare that they have approved the trustees’ report (including directors’ report) above.** **Signed on behalf of the charity’s trustees/directors** **Signature(s) Full name(s)** Carys Hughes **Position (for example** Chairperson **Secretary, Chair, etc) Date** 31.3.24 Summa of Transartions of Hal n Mountain Kids Club Year endin 31st March 2024 Hal n Moun in Kids Club Opening balance £ 11,907.60 RECEIPTS PAYMENTS Fees Parent Pay National Savings Flinlshire CC Welsh Gov Lo¢algiving Fundraising Child Care Easy Funding 19,715.78 5,310.90 13,701.50 4,350.00 500.00 50.76 350.00 134.54 Wages Corporation Tax AVOW Online College AVOW Stationery/Comp Snacks Resources Mobile phone New shed and fencing Ico Flintshire CC Gift vouchers Parents Pay Find my shift starter plan Skip Hire Subscriptions Clock Tower Training Workshop Red Dragon Insurance £ 34,812.10 100.00 602.63 918.32 10.00 303.00 1,213.86 4,019.44 626.06 153.60 35.00 100.00 829.25 1,092.91 222.43 64.00 410.24 3(K).00 460.00 448.01 £ 44,113.48 £ 46,592.85 Receipts Less Payments Balance BIF £ 44,113.48 -£ 46,592.85 £ 11,907.60 £ 9,428.23 Balance cl￿d £ 9,428.23 Halkyn Mountain Kids Club Ysgol Rh05 Hetyg School 2 February 2026 To Halkyn Mountain Kids Club I have checked the accounts for the year 1st, April 2023 to 31" March 2024 There was no cover sheet. I have had to do one. I have reconciled the bank statement5 for the year April 2023 to March 2024, I have reconciled them month by month. I do not agree with the figures entered on the Charlty Commisslon for the Year 2023 to 2024 . The ligures I have attached are the correct ones. l agree the expenses are appropriate for a group of this nature and receipts In place Kind regards Mary Bryce IAAT qualiliedl 5 Llys Dedwydd, Pentre Halkyn, Flintshire CH8 8AN