Trustees’ annual report (including Directors’ report) for the period
From: 8.2.22
To: 31.3.23
Charity name: Halkyn Mountain Kids Club
Charity registration number: 1197828
Company number:
Objectives and activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The purpose of the charity is to support the Halkyn Mountain community by providing after school childcare and childcare during the school holidays. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The main activities include providing after school and holiday care in a fun and engaging environment. The club reaches out to the wider community and does not only serve the children of the school itself. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have regard of the guidance on public benefit, issued by the Charity Commission. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | The club does not issue grants as part of its activities. |
| Policy on social investment including program related investment |
Para 1.38 | NA |
| Contribution made by volunteers |
Para 1.38 | Any volunteers contribute to the running of the club as long as the appropriate checks have been made and they are adequately supervised and supported. Volunteers may include work experience pupils or school teaching staff. |
NA Other
Achievements and performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The main achievements have been to provide childcare for families associated with school and from the wider community. This includes the period after school and during the holidays. The club has been able offer childcare for parents when other providers have not been able to open, allowing parents to go to work. After school child care also supports families who work shifts or commute. |
|---|---|---|
Additional information (optional) You may choose to include further statements where relevant about:
The objectives set this year have been met. Para 1.41 Achievements against objectives set NA Para 1.41 Performance of fundraising activities against objectives set NA Para 1.41 Investment performance against objectives NA Other
Financial review
| Financial review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The financial position is stable at the end of this period. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held so that wages can still be paid even if numbers fall during some weeks and holiday periods. This enables the club to continue to provide the service that it does. Reserves are also held so that there is money for snack, toys and activities. |
| Amount of reserves held | Para 1.22 | No more than £5000 are held in reserve. |
| Reasons for holding zero reserves |
Para 1.22 | NA |
| Details of fund materially in deficit |
Para 1.24 | Deficits are cleared when fees are paid into the club accounts. Fees are on-going so the balance changes each month. |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The principal source of funds are the monthly fees paid by club customers. A very small amount of money is raised through fundraising, such as from raffles etc. Some grant money has been sought. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | NA |
| A description of the principal risks facing the charity |
Para 1.46 | Falling numbers resulting in a reduction in fees. |
| Other | NA |
Structure, governance and management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document: for example,trust deed, memorandum and articles of association etc |
Para 1.25 | Constitution |
| How is the charity constituted? |
Para 1.25 | Foundation CIO |
| for example limited company, unincorporated association, CIO |
||
|---|---|---|
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustee selection method as agreed by the board of trustees and club management. |
Additional information (optional) You may choose to include further statements where relevant about:
Para 1.51 Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Other
Reference and administrative details
Charity name Halkyn Mountain Kids Club Other name the charity uses Registered charity number Charity’s principal address Ysgol Rhos Helyg, Rhosesmor, Mold
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Carys Hughes | Chairperson | |||
| Leanne Thomas | Secretary | |||
| Dawn Guest | Treasurer | |||
| Gareth Roberts | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
NA |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
NA |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
NA |
Additional information (optional)
Names and addresses of advisers (optional information)
| Names and addresses of advisers (optional information) | Names and addresses of advisers (optional information) | Names and addresses of advisers (optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (optional information) |
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The company has taken advantage of the small companies’ exemption in preparing the report above.
The trustees declare that they have approved the trustees’ report (including directors’ report) above.
Signed on behalf of the charity’s trustees/directors
Signature(s) Full name(s) Carys Hughes Position (for example Chairperson Secretary, Chair, etc) Date 31.3.23
Halkyn Mountain Kid5 Club Ysgol Rhos HeWg School 29 January 2026 To Halkyn Mountain Kids Club I have checked the accounts for the year 8, February 2022 to 31" March 2023 I have reviewed each month for incoming and outgoing expenditure. I have reviewed in detail randomly selected months the expenses ensuring they are appropriate for a group of this nature and receipts in place. I have reviewed the figures declared on the cover sheet. I found no anomalies or issue5 With the accounts Kind regard5 Mary Bryce 5 Llys Dedwydd. Pentre Halkyn, Flintshire CH8 8AN
Summa of Transactions of Hal n Mountain Kids Club Year endin 31st March 2023 Halk n Mountain Kids Club Opening balance 6,287.04 RECEIPTS PAYMENTS Fees Parent Pay Flintshire CC Comp Vouchers National Savings Sodexo Pay Cemex Uk Operation Synlhite donation 26.142.94 14.062.50 700.00 2.875.85 500.00 1,000.00 250.00 Wages AVOW Online College Parent pay stationery/Comp Snack5 Resources Mobile phone Insurance Ico Child Care DBS Check Food Hygiene Medical Form Misc £ 29.678.36 567.38 1,111.20 1.565.28 540.19 832.89 4,527.07 392.90 380.46 40.(X) 45.60 40.00 5.40 18.00 166.00 £45,531.29 £ 39,910.73 Receipts Less Payments Balance 8/F £ 45,531.29 -£ 39,910.73 6,287.04 £11.907.60 Balance cld £ 11.907.60
Halkyn Mountain Kid5 Club Ysgol Rhos HeWg School 29 January 2026 To Halkyn Mountain Kids Club I have checked the accounts for the year 8, February 2022 to 31" March 2023 I have reviewed each month for incoming and outgoing expenditure. I have reviewed in detail randomly selected months the expenses ensuring they are appropriate for a group of this nature and receipts in place. I have reviewed the figures declared on the cover sheet. I found no anomalies or issue5 With the accounts Kind regard5 Mary Bryce 5 Llys Dedwydd. Pentre Halkyn, Flintshire CH8 8AN
Summa of Transactions of Hal n Mountain Kids Club Year endin 31st March 2023 Halk n Mountain Kids Club Opening balance 6,287.04 RECEIPTS PAYMENTS Fees Parent Pay Flintshire CC Comp Vouchers National Savings Sodexo Pay Cemex Uk Operation Synlhite donation 26.142.94 14.062.50 700.00 2.875.85 500.00 1,000.00 250.00 Wages AVOW Online College Parent pay stationery/Comp Snack5 Resources Mobile phone Insurance Ico Child Care DBS Check Food Hygiene Medical Form Misc £ 29.678.36 567.38 1,111.20 1.565.28 540.19 832.89 4,527.07 392.90 380.46 40.(X) 45.60 40.00 5.40 18.00 166.00 £45,531.29 £ 39,910.73 Receipts Less Payments Balance 8/F £ 45,531.29 -£ 39,910.73 6,287.04 £11.907.60 Balance cld £ 11.907.60