WESTBOURNE ROTARY CLUB TRUST FUND CIO REPORT AND ACCOUNTS YEAR ENDED 30 JUNE 2024 Reglstered Charity Number 1197774
Westbourne Rotary Club Trust Fund CIO Truste¥s Annual Report for the period from year ending 30106124 The prlnapal operatlng address. telephone number. email and web addresses of the tharfty are:_ 282 Malme5bury Park Road Bournemouth, Dorset BH88PR 01202 315749 info westtK)umerots .co.uk The tN5tees who fonned the 'aub Counal. duringthe yearwere:. Brian Thomas President Resigned 30June 2023 Chris Kaye President Elect Reappointed as President 151ju 2024 Treasurer Reappointed ljuly 2024 Pauline Bonanni Susan Burnet Secretary Reappointed l July 21T24 Gregory Singleton Trustee Reappointed ljuty 2024 Lynne Abad Trustee Reappointed l ju 2024 David filling Trustee Resigned 30June 2024 The followlng person5 seNed as tntstees duringthe perfod ending 30June 1124 In addttion to the above. Jon Mason was appointed on 30 June 2024, but resigned on 11 NovemEer 2024 and Leon Wamer was appointed a5 President-elert on 12 November 2024. All the trustee5 are also members of the d)arity Objects and activities of the charity The purposes of the charityas set out in Its 8ovemingdoa4ment The relief of the poor and needy in the BCP area and any other part of the United Kingdom or elsewhere in the wodd, or such other charttabFe purpose a5 the members of the CIO shall in a du constttuted meeting dirett. The main activitles undertaken In relatlon to those purymS during the period - this wlll be expandedon In ofvrther5ertlon Addressing food insecurities Addressing poverty and disadvantage Addressing loneliness and isolation Promoting Integration Promotlng Education Undertaking Envlronmentsl prolects Respondingto Worldwide Natural Disaste aKI Impattof War Addresslng Health conM5
Westbourne Rotary Club Trust Fund CIO Trustee's Annual Report for the perlod from year endlng 30106124 The main activities undertaken during the period to further the ¢haritVs purpose for the public benefft. The tharty has donated its funds and volunteertime to supportinE d)aTities and community groups locally, nationalty and intemationalty as well as proattpiety developing projects that benefit the community. Grant maklng- Decisions about suth donations are made by the trustees at their regular meetirg5 (usually bi-monthly and cald Club Councill. Donations are favoured towardsactivitsesthatfallwhin themes setout by Rotary Intemational but othergood causes may 3150 be supported. Research carried out regarding such groups and organisations apptying for support in order to avoid ary fraudulentapplications and to undertake riskasses5mentsforthese priortoany decision being made The trustee5 have a regard to the Charity Commission's guidance on public benefr( in managir attNltie5 of the charity Addressing food Insecuritles-in a typical week during the pericKI of this report we have provided 20 ready prepared meals for families in need that are stored in freezers we have provided for two I31 primary schoJ15. We receive a large amount of surplu5 food from our business partner Harvest Fine Foods and other5. We use these ingredients in these meal also donating to other volurrtary food provider5. charities and needy individuals and familie& An example of this being we have provided 8 families from Afghanistan, who have been settled in the localarea with awelcome food parcel,this has benefited 48 adults and children. We have also provided fo items to Asylum Seekers in the local area to supplement their diet. Addressing poverty and disadvantage- The Presidenys charity in the year ending 30th June 24 was Helping Hounds. This is an organisation which gives assistance dogs to individuals who have Specific needs. Addresslng loneliness and Isolation - We run 3 lunch clubs per month in the local area benefitting approximately 75 people most of whom are older people but also adults with some additional learning need& We are currently providing the catering for a bespoke monthly club for female5 55+ from the Ethnically Diverse Community who do not usua Ily access mainstream provision. This is in partnership with Prama Care on a trial basis. We have been able to undertake this by utilising our Hub Kitchen at St Andrews Church in Boscombe. Promoting Integrdtlon-Advice provtded to Unity in Vision regarding Capacity Building in county of Dorset. We work in partnership with Unity in Vision alongside the Church of Jesus Christ of Latter-Day Saints regarding to provision. in the local area, of a Monthly International Lunch and provide some funding for a Monthly Lunch/ Attivity within the Y(yJth Integration Project. This is to encourage the integration and socialisation of young asylum seekers placed in the local area alongside young people of the church. We have provided donated bicycles to adult males in 4 Afghan families to assist them in gaining employment.
Westbourne Rotary Club Trust Fund CIO Trustee's Annual Report for the period from year ending 30106124 Promotlng Edatk)n-Thrcmjgh our Reach High Fundwe have provided grantsto a number of young people from low-income households or care leavers to access Further and Higher Education. We have provided funding and vdunteers to assist with educational trips for children accessing a local primary schocA. We funded the cost of public transport for 6 weeks for l young person from an Asylum-5eeking family to enable them to attend mainstream Education prior to the decision being made by Lfxal Authority to fund this. We continue to support via funding 10 children per year in The Gambia to access secondary education. Support wa5 provided to a school in Sri Lanka We are also funding the University education of a student in the Philippines. through our association with the charity, Purple Community Fund. Undertaking environmental proJerts- continuing work in the Ic(al community doing litter picks. tending to the two roundabouts where we have been allowed to put a boat with floral displays and alongwith others maintaining Skerryvore, the site of the former home of Robert Louis Stevensoft, that VRS destroyed by a bomb during second Vr1d war. We carry out regular inspections around the Westcliffe area and report hazards to BCP Council. Responding to Worldwlde Natural Disaster and impact of war- Food staples that we are unable to donate ILKallyaregiven t0d Conv0 to Syria, Yemen. Pakistan, Turkeyand Gaza. We also responded to an area of Kenya that was in urgent need of to rebuild after a natural disaster. Addressing Health concerns- We continue to raise funds for Rotary International Project Polio Plus which seek to eliminate Polio worldwide. We have organised an annual county sponsored bike ride in aid of Cancer Research. This is our largest single evenL We have provided funds for Heartbeat House in Southampton. a provision that enables familie5 to stay close to the hospital when their children are in patients. Fundraising events wlthin year up to 30 June 2024 In addition to the ke ride refvrredto above thefollowing eventshove been undertoken to nlise incomefvr general charltablefvnds orfv specific cause& - Santa Sleigh and Grotto Wine Tasting evening BBQS for local Sheltered Work Opportunities Project Food Stall for local Primary khool fete
Westbourne Rotary Club Trust Fund CIO Trustee's Annual Report for the period from year ending 30106124 Race Night This is not an eXhalve lisL For 2024-25. the Rotary Club of Westbourne CIO w11 continue to address its key areas of interest at both local. national and international level as outlined in our report below. With specific regard to poverty and disadvantsge. and loneliness and i501ation we are this year supporting three specific charities; 'M053ic'. providing bereavement support across Dorset for children and young people experiencing the death of a loved one: through 'Safe and Sound Dorsey who support VMen who are isolated and at risk of abuse, exploitation or being trafficked,. and via'we areHumans' helpingthem in theirdriveto prevent and relievepoverty and homelessness. We are runningthe Dorset Bike Ride, a county-wide event in aid of Cancer Research UK, and raising funds through our Christmas "Sants's Sleigh, street collections and our static 'Christmas Grotto,. We are providing financial support to carer5and young people to encourage their aspirations and further education. We will continue operatinE our food hub to provide home cooked meals for those socially isolated and in poverty. a5 well as supplying local food hubs, and fostering entrepreneurship in the wider food and hospitality sector. We shall continue to support a student at University in the Philippines, by paying her fees. which is under the umbrella of the Purple Community Fund for education. The difference the charws perfomiance dur5 the period has made to the beneflaaries of the charity. We have continued to work with our partners Unity in Wision and LDS Church which has asslsted numerous individuals and families in the county. The Reach High fund has enabled a number of young people to achieve academic success. thus relieving them of their initial financial barriers. The degree to whlch the achlevementsand performance durlngthe period nave beneffted wider society The social enterprise has continued and enabled a number of women to develop their skills in the kitchen whilst improving their English skills. One of the original beneficiaries of this concept has now launched her own catering enterprise, which has catered for an increasir number of events and enabled her in turn to provide some employment opportunities for other. In turn she has also provided some raining to volunteers. We have provided £l,OlXJ to Lend with Care which provides micro loans to individuals in several countrie5.
Westbourne Rotary Club Trust Fund CIO Trustee's Annual Report for the period from year ending 30106124 Structure, Governance and the management of the charity. The methods used to recruit and appoint new charity trustees Trustees are elected by members of Rotary Club of Westbourne at the Annual General Meeting. Trustees usually meet bi-monthly at a meeting called'club Council,. Any members may attend this meeting and participate in discussions but only Trustees are allowed to vote on the matters discussed. rinancial revlew The cljority'sfinuncial position at the end rfthe period enthng 30June 2024 Financial review of the position at the reporting date, 30 June 2024 are fully detailed in accounts rinanclal review of the position at the reporting date. 30 June 2024 Thetrustees consider the financial performanceby the charityduring the periodto have been satisfactory. The charity continues as a gng concern. Policies on reserves The trustees generallyfavour distributing funds raised as scM)n as possible, however plan to keep £3.OCiI on unrestricted reserves held in cash over and atThie any designated funds, in order to enable a response to any urgent disaster appeals and to ensure positive cash flow can be maintained. AVaila"l1ty and adequucy of assets of each ofthefvnds The board of trustees is satisfied that the charitys assets in each fund are available and adequate to fulfil its obligations in respect of each fund. Risk Management With our reserves policy andthe faCtthatV have no contractual commitments, our financial risk is minimal. We appreciatethat our funds within HSBC exceed the amount that is covered by the Financial Services Compensation scheme {FSCSI of £85,000 but our view is that HSBC is extremelysound and the investments areshortterm. In respectof managementsuccession, there is always a President Elect and the Treasurerhas an assistant who can coverin the event that the former cannot carry out her duties. Details of the Independent Examiner Richard Browning FCA 17A Kings Avenue Poole Dorset BH14 9QG
WESTBOURNE ROTARY CLUB TRUST FUND CIO Slgned by.. Date: Q-) Pauline Bonanni INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES I report to the trustees on my examination of the accounts of the Westtoume Rotary Club Trust Fund CIO financial ststements for the year eThJed 30 June 2024. Responsibilities and basis of report The ¢hariiy's trustees are resnble forts preparation of the accounts in accordance with the Charities Act 2011 (the Charities Act). I report in respect of my examination of the Chartty's acc(nts carried OLrt uThJer seGtion 145 of the Charities Act 2011 and in carying out my examinatK)n I have followed all the applicable Directions gsven by the Chaiity CnMiOn under tion (5) (b) of the ACT. Independent 8xaminer's statement From the records and infonatIon supplied to me. I have completed my examination. I confiTn that no material matters have come to my attention in COnnectn with the examination giving me cause to believe that in any material reSl 1. AGciyJnting reC(ts were not kept in respect of the Charity ag required by section 130 of the Act or 2. The accounts do not accc(d with Ise recc*ts. 3. The accounts do not complywtth the appFicable requirements conGeming the fomi and content of accounts set out in the Charitses (Accounts Repjls) Regulations 2008 other than any r4uirement that the accounts give a llrue and fairf VIEW which is not a matter considered as part of an indeperKlent examination. I have no con¢ems and have come across no other matters in connection wtth the examination, to which attention sh(xJld drawn. in this reF(Xt, in order to enable a proper understanding of the accounts to be reached. In so far as the trustees are aware at the time of approving the Trust. Annual Report There is rn relevant informalMM of which the Indendent Examiner is unaware, and They have tsken all steps that they (Koht to have taken as trustees, in ord8r to make themsetves aware of any relevant infonnalion aryj to establish that tt has been communicated to the IndeEndent Examiner. Rlchard Browning 17A Kings Avenue Poole Dorset BH14 9QG Dated. LJA.- WESTBOURNE ROTARY CLUB TRUST FUND CIO ..2024
WESTBOURNE ROTARY CLUB TRUST FUND CIO STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR TO 30 JUNE 2024 Unrestricted Funds 2024 Desi nated Funds 2024 Restricted Funds 2024 Total Funds Total for 15 Months to 30 June 2023 Notss Income and Endowments Donations and L Grants Other tradin Interest acies 11.968 10,686 107,532 13,022 2.113 22,654 107,532 13,172 2,536 2,448 Activities 150 423 Total Income 133.353 31,970 nditure on: Raisin funds Charitable Activities Totsl Ex enditure 1.375 9,308 10,683 16,056 45,205 61,261 17,431 54,513 71,944 16,360 40.905 57.265 Net Incomel Deficit Transfers between funds Transfers in Net Incomel{Doficit) after transfers 72,092 1,999 2,595 73,950 1,999 2,595 1.999 78.545 Reconclliation of Funds Total Funds brou ht forward Total Funds carried forward 24,866 60,632 85,498 110,793 1,999 133,320
WESTBOURNE ROTARY CLU8 TRUST FUND CIO BALANCE SHEET AS AT 30 JUNE 2024 Total Funds At 30 June 2023 Note Fixed Assets Tan ible Fixed Assets Current Assets Stocks 2.769 2, 826 Short Term De Short term De Cash at Bank osits osits 150,049 3.287 71.255 Total Current Assets 156,105 74.081 Net Current Assets 156,105 Total Net Assets of Chari 162.043 85.498 Funded B Restricted Funds Restricted Revenue Funds 133,320 Desi Desi nated Funds nated Revenue Funds 1,999 Unrestricted Funds Unrestricted Revenue fvnds 26,724 24, 866 Totsl Funds 162,043 85,498 Notes at pages 10 to 15 forni part of these accounts Approved by members on (n- K L_ L Signed by: Treasurer, Pauline Bonanni
WESTBOURNE ROTARY CLUB TRUST FUND CIO NOTES TO THE FINANCIAL STATEMENTS FOR THEYEAR ENDED 30 JUNE 2024 1. TRUSTEE'S RESPONSIBILITIES The trustees acknowledge their various accounting responsibiltties, in particular the requirements to maintain proper and accurate accounting records and the need to safeguard assets and take reasonable steps for the prevention and detection of fraud and other regularities. In addition, the Trustees also acknowledge their responsibilities for the Finanaal Ststements which have been prepared from the accounting records. The Financial Statements are required to give a true and fair view. To achieve this. the Trustees have chosen accounting policies suttable to the business, applied them consistenly and made judgements on estimates that they consider prudent and reasonable. They have applied the going conrn basis of accounting, which they consider appropriate 2. ACCOUNTING POLICIES Accounting Convention The Financial Statements have been prepared on a rIptS and payments basis and under the historical cost convention in accordan wtth Accounting and Reporting by Charities: Ststement of Recommended Practi applicable to charities in the UK and Republic of Ireland (FRS102} (effective 1 January 2015) - (Charities SORP (FRS 102), the Financial Reporting Standards, as applicable in the UK and the Republic of Ireland (FRS 102) Income Income is recorded when receNed. Income subject to terms and conditions which must be met before the charity is entttled to the resources is not recognised until the conditions have been met. All income is accounted for gross. before deducting any related fees or costs. Expenditure Expenditure is recorded vthen paid. Direct costs that are specifically related to an actFvty are allocated to that activitylfund. Shared direct costs and support costs are apportioned between activitieslfund. Any commitment is noted in these accounts as such io
WESTBOURNE ROTARY CLUB TRUST FUND CIO Tangiblè fixed assets and depreciation Tangible fixed assets a ststed at cost less depreciatton. Depreciation is provided at rates calculated to wriie off the cost less any residual value of each asset over its expected useful lrfe: All tangible fixed a&sets are depreciated over 4 years. stocks Stock is valued at cost or net realisable value. Cash Cash held by the charity is induded in the amount actualty held and counted at the year end. Bank balans, whether in credit or overdrawn, are shown at the amounts properly reconciled to the bank statements. Fund accounting Unrestricted funds are available for use at the discretion of the trustees in furtheran of the general objectives of the charty. Designated funds are unrestricted funds earmarked by the Trustees for particular purposes. Restricted ftjnds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal or as implied by law. Liabllity to taxation The Trustees consider that the charlty satisfies the tests set out in Paragraph 1 Schedule 6 of the Finan Act 2010 for UK corporation tax purposes. Accordingly, the Chartty is potentially exempt from tsxation in respect of income or capttal gains reiVed within categories covered by chapter 3 part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclustvely on the specific charitable objects of the charity and for no other purpose. Value Added Tax is not recoverable by the charity and is therefore included in the relevant costs in the Slatement of Financial Activities. li
WESTBOURNE ROTARY CLUB TRUST FUND CIO The contribution of volunteers The charity depends on the support of tts volunteers. which is much appreciated. The arrangements with volunteers are dtfficult to value precisely in monetsry terms and have not been recognised in the Statement of Financial Activities. The volunteers and the charity a¢pt and agree that no contract of employment is created by these arrangements. Remuneratlon and payments to trustees and persons connected with thèm No trustees or persons connected with them received any remuneration from the charity, or any related entity Policy on reserves The trustees generally favour donating funds raised as soon as possible, however the charity plans to keep £3,000 on unrestricted reserves held in cash over and above any designated funds, in order to be able to respond to urgent disaster appeals and to ensure positive cash flow can be maintained. 3. CHARITABLE STATUS The charity was registered on 6 September 2005 in the name of Rotary Club of Westbourne (number 1111184) and removed on 26July 2022. All funds transferred to the Westboume Rotary Club Trust Fund CIO. incorporated on 1 April 2022 (number 119774) 12
WESTBOURNE ROTARY CLUB TRUST FUND CIO 4. TANGIBLE FIXED ASSETS Land & Buildin Plant & Machine Motor Vehicles Cost blfwd at 30 June 2023 19.319 Additions during the ear Cost at 30 Jun6 2024 .593 reciation blfwd Char e for the ear Previous under reciation Depreciation at 30 June 2024 7,902 4.978 Net Book Value Fixed Assets continued A signrficant element of the fixed assets were acquired wrth the aid of grants and there are restrictions upon the manner in whth the assets can be dealt with imposed by the grant making authorities. All assets a used for direct tharitable purposes 5. Stocks Stock bld at 30 June 2023 Charitsble Activ. 2,826 5,420 Less write down Stock clfwd at 30 June 2024 2.769 13
- Short temi deposits and cash at bank Owing to substants'al cash balances. the Trustees agreed to invest in interest bearing deposit accounts . At the year end these stood as follows: WESTBOURNE ROTARY CLUB TRUST FUND CIO Short Temi Deposits HSBC Money Market- 3 month fixed HSBC Mana e Mone Short temi Deposits 30 June 2024 Cash at Bank: 120,000 30 049 150.049 HSBC current account HSBC Bike Ride Total 2.522 765 3.287
- Movement in Funds Opening Balance Unrestricted Deslgnated Restricted Total Funds at 30 June 2024 Unrestrictsd Santa Grotto Santa Slei Food hub Greg Sln leton Kid N'VIS Reach Hi Food hub Reserve Foundation treasure chest Sri Lanken 24,866 1,858 26,724 3010 1011 1,999 5.958 327 45.502 3,327 690 58 85,401 (362) 385 130.904 2,965 137 278 415 Wessex Heartbeat Dorset Com Fund Bike Rld& Other- Restricted 500 500 593 593 519 (7.728) 519 (7,728) 120 85,498 120 72.688 Totsl 1.858 3010 14
WESTBOURNE ROTARY CLUB TRUST FUND CIO Commitments: The Charity has committed to fund: Heartbeat House £500 in January 2025 3 remaining donations of £500 each to Purple Communty Fund for Education Project Philippines Transfer between Funds At the year end it was agreed that Santa Grotto, Santa SleHJh and the Food Hub funds should be redesignated from Restricted to Designated to better reflect the use of the funds. In addition, the Bike Ride fund has been brought into the accounts as a Restricted Fund. The balan brought into the accounts was £2,595. 8. Support costs included in Charitable Activities Unrestricted Desi nated Restricted 171 6,072 Total Bank Char es De reciation Stock writ6 down Total 171 6,072 2.405 2.405 6,243 2405 8,648 9. Income and Expenditure for the year to 30 June 2024 2023 Income Income from O erations Investment Income Gross Income 143,358 Ex enditure Charitable ex enditure Fundraisin costs reciation Totsl Ex enditure in 48,441 17,431 37,099 16,360 nod Net income before tax Tax on su lus Net Income after tax and retained sur lusl deficit for the riod 25,295 15